Coagulation SOW - Enclosure A Site Specific information.xlsx
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- Solicitation number
- HT941026Q2004
- Issued by
-
Defense Health Agency
About this file
This is a site-specific information template for a coagulation analyzer contract supporting military treatment facilities (MTFs). The document captures requirements for Madigan Army Medical Center at Joint Base Lewis-McChord, Washington, which is part of the Indo-Pacific MTF network. The anticipated start date for deliveries is either October 1, 2026 or October 1, 2027, contingent on whether the MTF exercises Option 2. The facility can accommodate analyzer equipment with maximum dimensions of 4 feet by 3 feet by 6 feet and has power availability of 100-240V at 50-60Hz with maximum consumption of 65W, or alternatively 95V, 115V, or 230V at 50-60Hz.
The template requests detailed operational information including the quantity of analyzers needed, laboratory hours of operation, specific tests to be performed, batch processing procedures, quality control frequency and levels, and whether the facility requires onsite vendor support for lot-to-lot assistance and regression reports. Additional site-specific questions address whether the facility uses Activated Partial Thromboplastin Time (APTT) testing to monitor heparin levels, whether reagent-grade rinse water is available onsite, and the composition of the DIC (Disseminated Intravascular Coagulation) panel. This information collection supports the FY26 Lab Consolidation for Coagulation CPRR (Cost Per Reportable Result) Effort, an unrestricted solicitation issued by the Defense Health Agency under Solicitation Number HT941026Q2004 for analytical laboratory instrument manufacturing and in-vitro diagnostic substances.
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Site Specific Information
| MTF | Network | Anticipated Start Date of Deliveries | Analyzer Quantity | Maximum Space Dimensions (Height x Width x Depth) for Analyzer Equipment | Power Requirement (what is the maximum power available) | Any site-specific requirements or additional equipment required? | Does MTF have room for new equipment while old equipment still there? | Address | Laboratory Hours of Operation | DIC Panel Question 1: What individual tests do you anticipate making up this panel? | DIC Panel Question 2: Are these individual tests included in the other test count totals provided or to be billed a s a CPRR separately? | Does your labs already have access to reagent grade rinse water? Y / N | Onsite vendor supported “lot to lot” assistance and regression reports are required for Naval MCSD. Does your site also require onsite vendor support for Lot-to-Lot assistance and reports? Y / N | Which tests are performed in batches, if any? | If tests are performed in batches, how frequently is the QC performed? | What frequency and number of levels of QC are performed on Routine tests? (Example: 3 levels once per day, 2 levels every 8 hours, or Only when ordered) | Please list what tests are included in a "DIC Panel". | Which MTFs, if any, use the “Activated Partial Thromboplastin Time (APTT)” test to monitor heparin levels in patients? (Does you MTF use APTT to monitor heparin levels in patients?) |
| Madigan Army Medical Center, Joint Base Lewis-McChord, WA | Indo Pacific | Either 10/1/2026 or 10/1/2027* TBD - Depends on MTF requesting to exercise Option | 2 | Site can accommodate a large space - maximum allowable dimensions: 4’ x 3' x 6' | 100-240V with 50-60Hz and max power consumption 65W and 95V, 115V, or 230V at 50/60Hz and max power <110W (1400VA) | N/A | No for one analyzer; yes for one analyzer | Department of Pathology / Core Laboratory |
9040 Jackson Ave.
| Tacoma, WA 98431 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | DIC are billed as a panel; further testing will be billed seperately | Y (currently through NERL water through Omnicell) | No | All Factors assays (V, VII, VIII, IX, X and XI) and Lupus Anticoagulant (LAC) | Weekly | 2 levels every 8 hours | PT, PTT, FIB and D-Dimer | We still use PTT for Heparin Therapy but as of October 2024, DHA has added Anti-Xa testing to our Heparin Therapy Power Plans. |
| Naval Hospital Camp Pendleton, CA | Pacific Rim | 2/1/27 | 2 | H 80" x W 50" x L 125" | 120V, 60 Hz. | N/A | YES, depending on the size of the new equipment. | 200 Mercy Circle | ||
| Oceanside, CA 92055 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | Yes, all the test are included in the count provided. | Y (currently through NERL water through DMLSS) | Yes | N/A | N/A | 2 levels every 8 hours | PT, PTT, FIB and D-Dimer | No |
| Naval Hospital Bremerton, WA | Pacific Rim | 10/1/26 | 1 | 20.5" x 44.5" x 19.5" | 120V, 60 Hz. | Must NOT exceed defined maxiumum space dimensions for site. Shall NOT require an external water source or drains for operation. Must be Fully automated benchtop. Shall be capable of clot detection, automatically dilution, processing plasma patient samples, and positively identifying patient samples using bar codes. | Yes, depending on the size of the new equipment. | Laboratory Department |
1 Boone Road Code O5L, Building 1
| Bremerton, WA 98312-1898 | 0700 to 1600, 7 days a week (holidays included) | N/A | Yes, all the test are included in the count provided. | Yes (currently through NERL water through Omnicell) | No | N/A | N/A | 2 levels every 8 hours | N/A | Yes |
| Robert E. Bush Naval Hospital Twentynine Palms, CA | Pacific Rim | 10/1/26 | 2 | H 40" x W 96" x L 30" | 120V, 60 Hz. | Does not require an external water source. See max dimension column. | Yes, depending on the size of the new equipment. | Laboratory Department |
1145 Sturgis Rd., Bldg. 1343
| Twentynine Palms, CA 92278 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | We do not have a DIC panel | Yes (currently through DMLSS or GPC) | No | N/A | N/A | 2 levels every 8 hours for PT, PTT. As needed QC for D-Dimer and Fibrinogen due to low volume. | PT, PTT, FIB and D-Dimer | No |
| 99th Medical Group, Mike O'Callaghan Military Medical Center, Nellis AFB, NV | Continental | 11/17/2026 OR 11/17/2027 * TBD - Depends on MTF requesting to exercise Option | 2 | Site cannot accommodate a large space: There is not extra space available at this time - H 27" x W 31" x D 35"; (one analyzer is countertop) | 120 V/ 60 Hz | Connection compatibility with the Aptio Line | No | Core Lab |
0079 MMDCN Lab 4420 N. Grissom Ave.
| Nellis AFB, NV 89191 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | Yes, all the test are included in the count provided. | Yes. They are bought via ECAT. Preferably, reagent grade water be included in this contract along with the required consumables. | On site support is preferred at first. Can be as needed remote support after. | N/A | N/A | 2 levels every 8 hours for PT and PTT. As needed QC for D-Dimer, Fibrinogen, Heparin due to low volume. | N/A | No |
| 60th Medical Group, David Grant Medical Center, Travis AFB, CA | Central | 9/1/27 | 2 | 130" x70" x 70" | The facility is able to supply the maximum power requirements. | No | Based on the laboratory layout with all laboratory equipment and when the other contracts are awarded. If multiple contracts are awarded at once the laboratory lacks sufficient space to old and new equipment. | Core Lab |
101 Bodin Circle, Bldg. 777
| Travis AFB, CA 94535 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | Yes, all the test are included in the count provided. | Y (currently through NERL water through DMLSS) | Yes | N/A | N/A | 2 levels every 8 hours for PT, PTT. As needed QC for D-Dimer and Fibrinogen due to low volume. | PT, PTT, FIB and D-Dimer | No |
| Weed Army Community Hospital, Fort Irwin, CA | West | 12/30/26 | 1 | L 130" X W 31 ½" | 110V | N/A | Yes | Attention: LAB |
390 N Loop Rd.
| Fort Irwin, CA 92310 | 0730-1630 for phlebotomy and 24hrs for inpatient/ER care | N/A | N/A | Y (currently through NERL water through DMLSS) | Yes | N/A | N/A | 2 levels every 8 hours | PT, PTT, FIB and D-Dimer | No |
| Naval Medical Center San Diego, CA | ||||||||||
| - Core Lab | Pacific Rim | 10/1/2026 OR 10/1/2027* TBD - Depends on MTF requesting to exercise Option | 2 | L 72" x W 36" x H 48" | The facility is able to supply the maximum power requirements. | Shall NOT require an external water source or drains for operation. Must be Fully automated benchtop. Shall be capable of clot detection, automatic dilution, processing plasma patient samples, positively identifying patient samples using bar codes, providing onboard QC data base for current and historical lots, provide onboard historical patient database of results to include patient demographics, lot info, etc. (for duration of 5 yr contract), and provide lot to lot calibration support with inclusion of final report with easy-to-read data regression and acceptability interpretation. | Yes | NMCSD Core Lab |
34800 Bob Wilson Dr.
| San Diego, CA 92134 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | Yes, all the test are included in the count provided. | Yes | Yes | N/A | N/A | 2 levels every 8 hours | PT, PTT, FIB and D-Dimer | Yes |
| Tripler Army Medical Center, Fort Shafter, HI | Indo Pacific | 10/1/2026 OR 10/1/2027* TBD - Depends on MTF requesting to exercise Option | 2 | Site can accommodate a large space - maximum allowable dimensions: H 3' x W 12' x D 2'8" | 95V, 115V, or 230V at 50/60Hz and max power <110W (1400VA) | No | Yes | Department of Pathology |
1 Jarrett White Road
| Tripler AMC, HI 96859 | 0730-1630 | N/A | N/A | Yes | We do not require on site assistance, but do require assistance with calculating geo mean and normal ranges. | Prior to inital testing of patient samples and if exceeds 8 hours of the last acceptable QC results. | Prior to inital testing of patient samples and if exceeds 8 hours of the last acceptable QC results. | 2 levels every 8 hours | N/A | No |
| 56th Medical Group, Luke AFB, AZ | Central | 9/11/27 | 1 | L 72 x W 36" x H48" | ||||||
| Luke does not have a space restriction. | 120V, 60 Hz. | No | Yes | 7219 N Litchfield Rd. | ||||||
| Luke AFB, AZ 85309 | 24 hours a day, 7 days a week (holidays included) | PT, aPPT, Fibrinogen, D-Dimer | DIC are billed as a panel; further testing will be billed seperately | Y (currently through NERL water through Omnicell) | No | N/A | N/A | 2 levels every 8 hours | N/A | No |
| 673rd Medical Group, Joint Base Elmendorf-Richardson (JBER), AK | Central | 8/1/27 | 1 | 40 x 100 x 50 | 120V, 60 Hz. | No | YES, depending on the size of the new equipment. | Lab Department (Core) |
5955 Zeamer Ave.
Elmendorf AFB, AK 99506 0730-1630 for phlebotomy and 24hrs for inpatient/ER care N/A N/A Y (currently through NERL water through DMLSS) Yes N/A N/A 2 levels every 8 hours N/A No
Estimated Annual Workload
| MTF | Prothrombin Time (PT) | Activated Partial Thromboplastin Time (APTT) | Fibrinogen | D-Dimer | Heperin | Lupus Anticoagulant | Factor VIII Assay | DIC Panel | Heparin (Low Molecular Weight) | Patient Thrombin Time | Mixing Studies | Reptilase Time | Factor V Assay | Factor VII Assay | Factor IX Assay | Factor X Assay | Factor XI Assay | Antithrombin III | Von Willebrand Factor Antigen | Factor II Assay | |
| Madigan Army Medical Center, Joint Base Lewis-McChord, WA | 10000 | 5300 | 600 | 1800 | 150 | 110 | 1800 | 60 | 10 | 10 | 10 | 50 | 15 | 10 | 10 | 10 | |||||
| Naval Hospital Camp Pendleton, CA | 2000 | 800 | 310 | 600 | |||||||||||||||||
| Naval Hospital Bremerton, WA | 335 | 211 | 195 | 117 | |||||||||||||||||
| Robert E. Bush Naval Hospital Twentynine Palms, CA | 1000 | 800 | 300 | 600 | |||||||||||||||||
| 99th Medical Group, Mike O'Callaghan Military Medical Center, Nellis AFB, NV | 8102 | 3539 | 270 | 1631 | 2152 | ||||||||||||||||
| 60th Medical Group, David Grant Medical Center, Travis AFB, CA | 4740 | 2520 | 240 | 816 | 960 | ||||||||||||||||
| Weed Army Community Hospital, Fort Irwin, CA | 500 | 400 | 100 | 200 | |||||||||||||||||
| Naval Medical Center San Diego, CA | |||||||||||||||||||||
| - Core Lab | 14000 | 8001 | 2400 | 3800 | 372 | 300 | |||||||||||||||
| Tripler Army Medical Center, Fort Shafter, HI | 5891 | 4835 | 508 | 1184 | 41 | 11 | 20 | 16 | 12 | 12 | 4 | 4 | 39 | 16 | 5 | ||||||
| 56th Medical Group, Luke AFB, AZ | 433 | 296 | |||||||||||||||||||
| 673rd Medical Group, Joint Base Elmendorf-Richardson (JBER), AK | 1462 | 983 | 84 | 687 | |||||||||||||||||
| Totals: | 48463 | 27685 | 5007 | 11435 | 3484 | 150 | 451 | 1800 | 60 | 21 | 30 | 10 | 66 | 27 | 22 | 14 | 14 | 39 | 16 | 5 |
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