CO Film School Camera Lens solicitation.pdf

CCA DQ0714 – Page 1 of 4

Documented Quote

DOCUMENTED QUOTE

Return all Bids to: Solicitation ID: 2015000119 Community College of Aurora Colorado Film School Camera Lenses Purchasing Department Date: August 14, 2014 16000 E. Centretech Parkway Ste. A204J Bid Due Date: August 21, 2014 Aurora, CO 80011 Bid Due Time: 10:00 am MST Phone: 303-360-4764 LATE BIDS WILL NOT BE ACCEPTED Fax: 303-360-4761 BIDS.CCA@ccaurora.edu

Section 1: GENERAL REQUIREMENTS

Colorado Operations Resource Engine (CORE) and Vendor Self Service (VSS) Information This solicitation is published using the Colorado Operations Resource Engine (CORE). Offerors must be registered in CORE Vendor Self Service (VSS) to download solicitation documents and information (including any amendments or modifications), to respond, electronically, to solicitations, and to receive email notifications of new solicitations.

Registration is free of charge: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Inquiries All vendor questions shall be directed to BIDS.CCA@ccaurora.edu, no later than August 19, 2014, 9:00 AM MST. All inquiries should state, within the subject line, the Solicitation Number of this Documented Quote.

Bidders shall seek clarification from Community College of Aurora (CCA) of any specifications, terms and/or conditions, which they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

Vendor Agreement CCA is seeking bids in accordance with the specifications, terms and conditions of this solicitation. All vendors, by submitting a bid, guarantee to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding.

The preferred vendor will be registered in good standing, with the State of Colorado Secretary of State.

All vendors, by submitting a bid, guarantee to the State that they understand and agree to the State of Colorado Purchase Order Terms and Conditions, attached separately to this solicitation.

Section 2: VENDOR REQUIREMENTS

FEIN Information Each bidder is required to submit a completed W9 form with bid. See Attachment A.

Section 3: BID SUBMISSION Bidders are urged to read the document thoroughly before submitting a response. Quotes must be in accordance with specifications and terms and conditions herein set forth and/or attached.

Bid responses shall be binding upon the bidder for sixty (60) calendar days following the bid award date. Any bid on which the bidder shortens the acceptance period may be rejected.

mailto:BIDS.CCA@ccaurora.edu https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:BIDS.CCA@ccaurora.edu

CCA DQ0714 – Page 2 of 4

CCA reserves the right to purchase additional equipment at quoted or current market prices, whichever amount is lesser, for the period of sixty (60) days following date of purchase order.

Estimated bid prices are not acceptable. Bid prices will be considered your best and final offer. Bid must be inclusive of all costs. All prices quoted must include shipping and handling charges. No additional fees, charges and/or administrative fees will be considered.

Bid submission deadline is August 21, 2014, at 10:00 am. Bids will be accepted via electronic submission through VSS, fax, e-mail, or in person to above-mentioned address.

Bid Modifications Should CCA issue any modifications to this bid, they will be posted on the State of Colorado’s VSS web site https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService. Bidders will not be automatically notified of the existence of a modification. It shall be the responsibility of VSS registered bidders to check the web site periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified. Any bid submitted as a modification to a previous bid response must be noted as such, or may be deemed as a receipt of an alternate bid, therefore being disqualified.

Evaluation and Award Community College of Aurora, reserves the right to reject any or all bids or portions thereof, to waive any informalities or irregularities in the proposals received, and to approve bid awards in total or in part, whichever, in its judgment best serves the interests of Community College of Aurora and the State of Colorado. CCA will be the sole judge in determining the acceptability of an offer and in determining compliance with bid specifications. CCA reserves the right to cancel this bid in its entirety at any time without penalty.

A bid with missing or inconsistent information may be considered non-responsive and may not be evaluated.

Award shall be made with reasonable promptness, to the low responsive and responsible vendor whose bid meets the requirements and criteria set for in the Invitation for Bid.

Bid Preferences

Low tie bids shall be decided in accordance with the provision in C.R.S. section 24-103-202.5, as it currently exists or is hereafter amended, which gives a preference to resident bidders. Any bidder who wishes to be considered a “resident bidder” for purposes of the tie bid procedure provided in C.R.S. section 24-103-202.5 shall include with their bid proof that they meet the definition of resident bidder as set forth in either C.R.S. 24-103-101(6A) or C.R.S. section 24-103-101(6B):

(6) “Resident bidder” means:

(a) A person or business that is authorized to transact business in Colorado and that maintains its principal place of business in Colorado; or

(b) A person or business that is authorized to transact business in Colorado, that maintains a place of business in Colorado, and that has filed Colorado unemployment compensation reports in at least seventy-five percent of the eight quarters immediately before bidding on a contract.

Section 4: SPECIFICATIONS

The Community College of Aurora (CCA) is accepting bids for the purchase of Camera Lenses, to be used for instructional purposes in the Colorado Film School. No substitutions for equipment listed in specifications will be accepted.

Specifications

One (1) each - Angenieux Optima DP Rouge 30-80 mm Zoom lens w/ PL mount

One (1) each - Zeiss Compact Prime CP.2 135 mm T2.1 PL Mount

All equipment shall be new (unused) current standard production models and shall be completely prepared for customer prior to delivery. Each unit shall include all inspection coupons, certicards or warranty identification cards, to the trade in general, in accordance with standard warranty policy.

CCA DQ0714 – Page 3 of 4

Awarded vendor will send invoices to the attention of Accounts Payable, Community College of Aurora. CCA payment terms are net 45 days.

Section 5: PURCHASE ORDER

The State is not liable for any cost incurred by bidders prior to issuance of a legally executed purchase order or other authorized acquisition document. .

Section 6: DELIVERY

Equipment shall be delivered, no later than September 5, 2014, F.O.B. Destination, to:

Attn: Christopher Hunt Centretech Campus 16000 E. Centretech Parkway Aurora, CO 80011 Phone: 303-360-4739

CCA DQ0714 – Page 4 of 4