CN-370000-HW558-DC11o.pdf
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- Contract number
- HW558
- Issued by
- Florida
About this file
This document is a Task Assignment Notification Form for contract HW558 between the Florida Department of Environmental Protection (FDEP) and Earth Systems, an environmental engineering firm. The contract is administered by the Bureau of Waste Cleanup within FDEP's Division of Waste Management. The task assignment was signed on October 6, 2021, with FDEP Contract Manager Killian Talley and Contractual Authority William E. Burns, Jr., while James Paxton serves as the contractor representative for Earth Systems.
Earth Systems will conduct a statewide inventory of remedial systems and equipment used by the Drycleaning Solvent Cleanup Program, encompassing two subtasks: Project Management and Equipment Inventory Report. The work involves scanning approximately 60 systems operated by Bureau of Waste Cleanup contractors, with deliverables including scanners with updated data, an Equipment Inventory Report, a completed Hurricane Preparedness Evaluation spreadsheet, photo documentation, and field notes. The total task assignment value is $27,667.30 with 324 labor hours, structured as a fixed-price contract with no retainage. The work is performed on a cost-plus-fixed-fee basis, with subtask costs of $2,802.59 for project management and $24,864.71 for equipment inventory field work and reporting. The final deliverable due date is January 7, 2022, with completion scheduled for February 1, 2022. Payment is contingent upon FDEP receipt and approval of the Equipment Inventory Report, and the contractor may invoice upon fulfillment of these requirements.
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Text version
Florida Department of Memorandum Environmental Protection
Printed on recycled paper.
To: HW558 Contract Negotiation File
N/A
Date: October 6, 2021 Subject: Negotiation Summary HW558 DC011o
Earth Systems will conduct inventory of remedial systems and equipment used by the Drycleaning Solvent Cleanup Program.
Subtask 1: Project Management An automatic calculation based upon total direct labor hours determines the labor hours within this subtask.
Subtask 2: Equipment Inventory Report Earth Systems will complete statewide inventory scanning of systems operated by BWC contractors. For a final deliverable, Earth Systems will submit the scanners with data entered and updated Equipment Inventory Report, included the completed Hurricane Preparedness Evaluation spreadsheet, photo documentation for every unit, and field notes.
The FDEP project manager agrees to the scope of work and final cost associated with this Task Assignment. The final cost for this Task Assignment is $27,667.30 with 324 labor hours.
Earth Systems may invoice following the schedule established in the Deliverables and Invoice Schedule Attachment, which accompanies the Task Assignment Notification Form.
FDEP COST ESTIMATE
Contractor: Earth Systems 0
Date: 10/6/2021
Task #: SubTask 1 Project Management SubTask 6
Site: Scanning Equipment Multiple SubTask 2 Scanning Equipment Statewide Subtask 7
Activity/Phase: N/A Subtask 3 Subtask 8
Project Manager: SubTask 4 SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9
Labor Rate Category
$40.62 Project Manager (Paxton) 24 23.5
$42.30 Principal Manager (Beardall) 0 0 0 0 0 0 0 0 0
$40.62 Project Manager (Paxton) 0 0 0 0 0 0 0 0 0
$37.75 Senior Engineer/Geologist/Scientist 0 0 0 0 0 0 0 0 0
$32.21 Associate Geologist/Scientist (Dinning) 90 90 0 0 0 0 0 0 0
$25.24 Staff Scientist (Kyle Edwards) 40 40 0 0 0 0 0 0 0
$20.43 Senior Tech (Mojock) 30 30 0 0 0 0 0 0 0
$23.02 Senior Tech (Byrnes) 70 70 0 0 0 0 0 0 0
$21.63 Senior Tech (Hooker) 70 70 0 0 0 0 0 0 0
$0.00 Technician/Draftsperson I 0 0 0 0 0 0 0 0 0
$0.00 Administrative Assistant 0 0 0 0 0 0 0 0 0
$0.00 General Office Clerk 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0
Total Hours 324 24 300 0 0 0 0 0 0 0
Direct Labor $8,602.76 $955.86 $7,646.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Overhead 63.00% $5,419.74 $602.19 $4,817.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Gen & Admin 65.00% $5,591.80 $621.31 $4,970.49 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fringe 34.00% $2,924.94 $324.99 $2,599.95 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Labor $22,539.24 $2,504.36 $20,034.88 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Other Direct Costs $430.14 $47.79 $382.35 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Travel
Killian Talley
REV: 02/03 CEF EARTH SYSTEMS Page 1
FDEP COST ESTIMATEVehicle Rental $1,680.00 $1,680.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Per diem + Hotel $544.00 $544.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Travel $2,224.00 $2,224.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement)
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement)
Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fed Ex $200.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $200.00 $200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Handling Fee $20.00 $20.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $220.00 $220.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Laboratory
Analytical Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sample Shipping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses
Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Expendables $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Other) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Field Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $25,413.38 $2,552.15 $22,861.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Completion Fee $2,253.92 $250.44 $2,003.49 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $27,667.30 $2,802.59 $24,864.71 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
REV: 02/03 CEF EARTH SYSTEMS Page 2
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Multiple SUBTASK Scanning Equipment Statewide
DATE: 10/6/2021
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Associate Geol (Dinning) Scanning equipment inventory logistics, scheduling 90 Sr. Tech (Terry Byrnes ) Perform scanning at East Coast FL and Orlando 7 days 70 Sr. Tech (Matt Mojock ) Perform scanning at Panhandle, Tally I-10 Corridor 3 days 30 Sr. Tech (Scott Hooker ) Perform scanning at Storage Yard, Tampa/W Orlando/SW Florida) 7 days 70 Staff Scientist (Kyle Edwards) Perform scanning at South Florida 4 days 40
TOTAL LABOR 300.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
20 days Truck $420.00 week 4 $1,680.00
TOTAL VEHICLE $1,680.00
PER DIEM STAFF RATE UNIT USEAGE
Sr. Tech - Terry Byrnes -Meals $36.00 per day 4 $144.00 Sr. Tech - Terry Byrnes - Hotel $100.00 per day 4 $400.00
TOTAL PER DIEM $544.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Shipping Scanner Fed Ex $200.00 $200.00
TOTAL $200.00
FINAL --7/24/96
223 12th Avenue North, Jacksonville Beach, Florida 32250, Tel 904.247.0740, Fax 904.247.7650
Florida • Colorado • North Dakota • New Jersey
September 24, 2021
Mr. Killian Talley Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M. S. 4520 Tallahassee, Florida 32399-2400
Subject: Proposal for Inventory Scanning of All State-Owned Equipment Various Location, Florida
Dear Mr. Talley:
Earth Systems has prepared this proposal describing task associated with inventory scanning of all State-owned equipment used by Drycleaning Solvent Cleanup Program (DSCP) for the Bureau of Waste Cleanup (BWC).
SUBTASK 1 – Project Management
Allowable costs for Project Management according to the BWC contract with Earth Systems.
SUBTASK 2 – Inventory Scanning
Earth Systems will complete statewide inventory scanning of approximately 60 systems operated BWC contractors. Earth Systems will scan all equipment systems located in the Lakeland Storage Yard. Earth Systems anticipates a maximum of 290 hours to complete this task. Earth Systems will provide the scanners as the deliverable by January 7, 2022.
Level of effort will be documented on daily logs. Any unused hours will be backed out in a reduction TACO prior to the final invoice. Earth Systems will complete, an updated Property Inventory with Hurricane Preparedness Evaluation spreadsheet, and photo documentation as the final deliverable.
Schedule and Costs
Task Proposed Cost Proposed Schedule/Deliverables
Subtask 1 – Project Management $2,802.59
February 1, 2022
Proposal for Equipment Invemtroy Scanning Multiple Sites
Subtask 2 – Equipment Inventory Field Work and Reporting $24,864.71
January 7, 2022 Submittal of scanners, and reporting
Total/Completion Date $27,667.30
February 1, 2022
If you have questions or comments concerning this proposal, please contact me at (904) 247-0740.
Sincerely, EARTH SYSTEMS
James Paxton Operations Manager
File details come from the government source that posted it. Updated .