CN-370000-HW558-DC11M.pdf
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- Contract number
- HW558
- Issued by
- Florida
About this file
This is a Task Assignment Notification Form for Florida Department of Environmental Protection (FDEP) Contract HW558, issued on December 15, 2020. The contract is between the FDEP's Bureau of Waste Cleanup and Earth Systems, an environmental engineering firm. The task assignment authorizes Earth Systems to manage remedial systems and equipment storage for the Drycleaning Solvent Cleanup Program (DSCP), with operations conducted at multiple sites across Florida, primarily utilizing a storage facility near Lakeland operated by Fountain RV.
The scope of work includes equipment storage and operations and maintenance (O&M), coordination of system delivery and pickup from DSCP sites, creation and maintenance of an equipment catalog with quarterly updates, and submission of quarterly equipment status reports. The task assignment is structured as a fixed-price contract with a total value of $42,363.88 and consists of one project management subtask and four quarterly subtasks spanning January through December 2021, with completion by March 21, 2022. Costs are allocated as follows: Subtask 1 (Project Management) at $2,529.88, and Subtasks 2 through 5 (quarterly reports) at $9,958.50 each, with quarterly due dates of April 20, July 20, October 20, 2021, and January 20, 2022. The labor estimate includes 301 hours with staff from Earth Systems including Project Manager Jim Paxton, Associate Geologist B. Dinning, and Senior Technician Scott Hooker. Major cost components include direct labor ($7,765.65), overhead and administrative markups, vehicle rental ($1,940.00), and storage yard lease fees ($16,050.00).
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DEP CONTRACT NO.
Task Assignment #: Module #: Grant #:
Contractor Name:
Contractor Representative:
DEP Contract Manager: Phone #:
DEP Site #:
Site Name:
Address(Street, City, County):
Phase:
Task Description [use additional pages if necessary]:
The Deliverable and Invoice Schedule is attached.
Final Deliverables:
Final Deliverable Due Date:
TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:
FIXED FEE
RETAINAGE:
TOTAL TASK ASSIGNMENT VALUE: $0.00
DEP Task Manager:
DEP Contract Manager:
Contractual Authority:
Contractor Representative:
CC: Procurement Section (MS 93)
Section Representative ________
TASK ASSIGNMENT NOTIFICATION FORM
COST PLUS FIXED FEE
COST REIMBURSEMENT
FIXED PRICE FEE SCHEDULE
Period of Performance:
Execution of Task Assignment through:
DEP will review the deliverables to verify that they meet the specifications of this contract and task description. DEP’s Contract Manager shall notify the Contractor of any deficiencies in the deliverable(s) and shall give the Contractor reasonable opportunity to correct noted deficiencies and provide a revised deliverable(s).
WCP TAFORM 01_18
HW558
D000 N/ADC011M
Earth Systems
Jim Paxton
850-245-8928Killian Talley
NA
NA
NA
Remediation Equipment Management
This Task Assignment authorizes Earth Systems to conduct management of remedial systems and equipment used by the Drycleaning Solvent Cleanup Program, coordinate delivery/pickup of systems and equipment from sites, and create a catalog of the available equipment and systems in accordance with the attached scope of work and cost estimate.
fourth quarter equipment storage status report
01/20/2022
03/21/2022
$ 42,363.88 $ 0.00 $ 0.00 $ 0.00
$ 0.00
Killian Talley Digitally signed by Killian Talley Date: 2020.12.15 13:35:28 -05'00'
Killian Talley Digitally signed by Killian Talley Date: 2020.12.15 13:35:42 -05'00'
Digitally signed by Jennifer Farrell Date: 2020.12.15 14:59:48 -05'00'
Mark A. Tumeo Digitally signed by Mark A. Tumeo Date: 2020.12.15 15:48:17 -05'00'
$ 42,363.88
Task Assignment Notification/Change Order
Deliverables and Invoice Schedule Attachment
WCP TAFORM 04-2017
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Subtask 2: Submittal of first quarter equipment storage status report 04/20/2021
Subtask 3: Submittal of second quarter equipment storage status report 07/20/2021
Subtask 4: Submittal of third quarter equipment storage status report 10/20/2021
Subtask 5: Submittal of fourth quarter equipment storage status report 01/20/2022
Subtask 2: FDEP receipt and approval of first quarter equipment storage status report $ 9,958.50
Subtask 3: FDEP receipt and approval of second quarter equipment storage status report $ 9,958.50
Subtask 4: FDEP receipt and approval of third quarter equipment storage status report $ 9,958.50
Subtask 5: FDEP receipt and approval of fourth quarter equipment storage status report $ 12,488.38
$ 42,363.88
HW558
DC011M
Florida Department of Memorandum Environmental Protection
Printed on recycled paper.
To: HW558 Contract Negotiation File Remediation Equipment Management From: Killian Talley, Project Manager Date: December 15, 2020 Subject: Negotiation Summary
HW558 DC011M
Task Assignment authorizes Earth Systems to oversee the storage of remedial systems and equipment used by the Drycleaning Solvent Cleanup Program (DSCP), coordinate delivery/pickup of remedial systems and equipment from DSCP sites, and create a catalog of the available equipment and remedial systems.
The FDEP Project Manager agrees to the scope of work and final cost associated with this Task Assignment. The final cost for this Task Assignment is $42,363.88 with 301 labor hours.
Earth Systems may invoice following the schedule established in the Deliverables and Invoice Schedule Attachment, which accompanies the Task Assignment Notification Form.
FDEP COST ESTIMATE
Contractor: Earth Systems Equipment Storage O&M Q4 2021
Date: 12/15/2020
Task #: SubTask 1 Project Management SubTask 6
Site: Multiple SubTask 2 Equipment Storage O&M Q1 2021 SubTask 7
Activity/Phase: N/A SubTask 3 Equipment Storage O&M Q2 2021 SubTask 8
Project Manager: SubTask 4 Equipment Storage O&M Q3 2021 SubTask 9
SubTask 5 Equipment Storage O&M Q4 2021 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 10
Labor Rate Category
$40.62 Project Manager (Paxton) 21 21.2 $42.30 Principal Manager (Tumeo) 0 0 0 0 0 0 0 0 0 0
$0.00 Project Manager 0 0 0 0 0 0 0 0 0 0
$37.75 Senior Engineer/Geologist/Scientist 0 0 0 0 0 0 0 0 0 0
$32.21 Associate Geologist/Scientist (Dinning) 80 20 20 20 20 0 0 0 0 0
$0.00 Staff Engineer/Geolgist/Scientist 0 0 0 0 0 0 0 0 0 0
$21.63 Senior Tech (Hooker) 200 50 50 50 50 0 0 0 0 0
$0.00 Eng./Geologist/Scientist Technician 0 0 0 0 0 0 0 0 0 0
$0.00 Technician/Draftsperson II 0 0 0 0 0 0 0 0 0 0
$0.00 Technician/Draftsperson I 0 0 0 0 0 0 0 0 0 0
$0.00 Administrative Assistant 0 0 0 0 0 0 0 0 0 0
$0.00 General Office Clerk 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
Total Hours 301 21 70 70 70 70 0 0 0 0 0
Direct Labor $7,765.65 $862.85 $1,725.70 $1,725.70 $1,725.70 $1,725.70 $0.00 $0.00 $0.00 $0.00 $0.00
Overhead 63.00% $4,892.36 $543.60 $1,087.19 $1,087.19 $1,087.19 $1,087.19 $0.00 $0.00 $0.00 $0.00 $0.00
Gen & Admin 65.00% $5,047.67 $560.85 $1,121.71 $1,121.71 $1,121.71 $1,121.71 $0.00 $0.00 $0.00 $0.00 $0.00
Fringe 34.00% $2,640.32 $293.37 $586.74 $586.74 $586.74 $586.74 $0.00 $0.00 $0.00 $0.00 $0.00
Total Labor $20,346.00 $2,260.67 $4,521.33 $4,521.33 $4,521.33 $4,521.33 $0.00 $0.00 $0.00 $0.00 $0.00
Other Direct Costs $388.28 $43.14 $86.29 $86.29 $86.29 $86.29 $0.00 $0.00 $0.00 $0.00 $0.00
Killian Talley
REV: 02/03 CEF EARTH SYSTEMS Page 1
FDEP COST ESTIMATE
Travel
Vehicle Rental $1,940.00 $485.00 $485.00 $485.00 $485.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Travel $1,940.00 $485.00 $485.00 $485.00 $485.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement)
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement)
Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Surveying $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
IDW $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Utilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Storage Yard Lease $16,050.00 $4,012.50 $4,012.50 $4,012.50 $4,012.50 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $16,050.00 $4,012.50 $4,012.50 $4,012.50 $4,012.50 $0.00 $0.00 $0.00 $0.00 $0.00
Handling Fee $1,605.00 $401.25 $401.25 $401.25 $401.25 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $17,655.00 $4,413.75 $4,413.75 $4,413.75 $4,413.75 $0.00 $0.00 $0.00 $0.00 $0.00
Laboratory
Analytical Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sample Shipping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses
Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Expendables $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Other) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Field Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $40,329.29 $2,303.81 $9,506.37 $9,506.37 $9,506.37 $9,506.37 $0.00 $0.00 $0.00 $0.00 $0.00
Completion Fee $2,034.60 $226.07 $452.13 $452.13 $452.13 $452.13 $0.00 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $42,363.88 $2,529.88 $9,958.50 $9,958.50 $9,958.50 $9,958.50 $0.00 $0.00 $0.00 $0.00 $0.00
REV: 02/03 CEF EARTH SYSTEMS Page 2
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : Multiple
SUBTASK:Equipment Storage O&M Q1 2021
DATE: 12/15/2020
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery, update catalog 20
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50
Manually rotate blower motors once per quarter
TOTAL LABOR 70.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00
$0.00
$0.00
$0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Equipment storage lot lease per quarter $4,012.50 $4,012.50
TOTAL $4,012.50
FINAL --7/24/96
SUBTASK:Equipment Storage O&M Q2 2021
DATE: 12/15/2020
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 20
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50
Manually rotate blower motors once per quarter
TOTAL LABOR 70.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00
$0.00
$0.00
$0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage Yard Lease $4,012.50 $4,012.50
TOTAL $4,012.50
SUBTASK:Equipment Storage O&M Q3 2021
DATE: 12/15/2020
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 20
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50
Manually rotate blower motors once per quarter
TOTAL LABOR 70.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00
$0.00
$0.00
$0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage yard lease $4,012.50 $4,012.50
TOTAL $4,012.50
SUBTASK:Equipment Storage O&M Q4 2021
DATE: 12/15/2020
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
B Dinning - Geologist Schedule systems pick up or delivery and update catalog 20
Scott Hooker -Technician Be onsite for systems pick up or delivery estimated 5 days per quarter 50
Manually rotate blower motors once per quarter
TOTAL LABOR 70.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 5 $485.00
$0.00
TOTAL VEHICLE $485.00
PER DIEM STAFF RATE UNIT USEAGE
$0.00
$0.00
$0.00
$0.00
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
Fountain RV Storage Yard Lease $4,012.50 $4,012.50
TOTAL $4,012.50
223 12th Avenue North, Jacksonville Beach, Florida 32250, Tel 904.247.0740, Fax 904.247.7650
Florida • Colorado • North Dakota • New Jersey
December 2, 2020
Mr. Killian Talley Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M. S. 4520 Tallahassee, Florida 32399-2400
Subject: Proposal for Year 9 Oversight of Equipment Storage BWC Storage Yard, Lakeland, Florida
Dear Mr. Talley:
Earth Systems has prepared this proposal describing tasks associated with storage and maintenance of used Drycleaning Solvent Cleanup Program (DSCP) remediation equipment for the Bureau of Waste Cleanup (BWC). The tasks associated with the sixth year of equipment storage are as follows:
SUBTASK 1 – Project Management
Allowable costs for Project Management according to the Bureau of Waste Cleanup (BWC) contract with Earth Systems.
SUBTASK 2 – Year 9, Quarter 1 Storage Yard Oversight
Earth Systems will continue to store BWC remediation equipment at a facility near Lakeland, Florida. This facility is centrally located within the state, convenient to Interstate 4, and is surrounded by a security fence with a monitored entry gate. A separate area has been created within the larger storage facility to store only BWC equipment.
System collection coordination includes communicating the delivery process to the involved contractors, providing a point of contact for delivery, maintaining a dynamic delivery schedule, and ensuring someone from Earth Systems is onsite to open the gate, follow the transfer documentation process, and place the equipment so that it can be efficiently located and retrieved. Earth Systems assumes that on certain days during each quarter multiple systems will be delivered and/or retrieved. Accordingly, five days will be dedicated per quarter to receive or remove systems. Time onsite for system delivery/pick-up will also be used to open and rotate motors, thereby keeping the bearings lubricated. Earth Systems will also open the motors all incoming units to inspect and to documents conditions prior to acceptance into the yard.
Proposal for Year 9 Oversight of Equipment Storage
Available-for-reuse equipment catalog has been compiled by Earth Systems which includes delivery date, delivering contractor, a list of system components, condition observations, and photographs. The available-for-reuse equipment catalog will be updated each quarter to reflect any changes to the systems inventory.
Earth Systems will submit a report each quarter that describes the system deliveries and retrievals that took place. An updated equipment catalog will be provided as part of the quarterly report. Earth Systems will also upload photos of the equipment each quarter onto BWC’s FTP directory.
SUBTASK 3 – Year 9, Quarter 2 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the second quarter of Year 8 storage yard oversight.
SUBTASK 4 – Year 9, Quarter 3 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the third quarter of Year 8 storage yard oversight.
SUBTASK 5 – Year 9, Quarter 4 Storage Yard Oversight
Earth Systems will conduct the same activities described in Subtask 2 above during the fourth quarter of Year 8 storage yard oversight.
Cost and Schedule
The proposed cost and schedule for this project are provided in the table below.
Task Proposed
Cost Proposed
Schedule/Deliverables
Subtask 1 – Project Management $2,529.88 March 21, 2022
Subtask 2 – 1st Qtr. Equipment Storage Status Rpt (Jan-Mar)
$9,958.50 April 20, 2021
Subtask 3 – 2nd Qtr. Equipment Storage Status Rpt (Apr-Jun) $9,958.50
July 20, 2021
Subtask 4 – 3rd Qtr. Equipment Storage Status Rpt (Jul-Sept) $9,958.50
October 20, 2021
Subtask 5/1 – 4th Qtr. Equipment Storage Status Rpt (Oct-Dec) $9,958.50
January 20, 2022
Total/Completion Date $42,363.88 March 21, 2022
Proposal for Year 9 Oversight of Equipment Storage
If you have questions or comments concerning this proposal, please contact me at (904) 247-0740.
Sincerely, EARTH SYSTEMS
James Paxton Operations Manager
File details come from the government source that posted it. Updated .