CN-370000-HW554-DC08K.pdf
PDF 2 MB Posted
- Contract number
- HW554
- Issued by
- Florida
About this file
This Task Assignment Notification Form (TA DC008K) is issued by the Florida Department of Environmental Protection (FDEP) to APTIM Environmental & Infrastructure, Inc. for Operation and Maintenance (O&M) services at the One Stop Dry Cleaners & Shoe Repair site located in Coral Springs, Broward County, Florida. The task assignment falls under DEP Contract No. HW554 and is managed by FDEP Project Manager Miranda McClure, with Eric Kramer serving as the Contractor Representative.
The scope of work includes six months of O&M services for a soil vapor extraction (SVE) system, with deliverables comprising a Semi-Annual O&M Report containing monthly O&M checklists and six months of utilities documentation, due April 23, 2021. The contract is structured with a Fixed Price component of $13,945.52 and Cost Reimbursement of $2,160.00 for utilities, resulting in a Total Task Assignment Value of $16,105.52. This value is divided into Subtask 2 (O&M activities valued at $12,549.49) and Subtask 3 (utilities services valued at $2,400.00). The utilities estimate includes $1,560.00 for electricity (FPL) and $600.00 for telephone services (AT&T) over six months, with handling fees of $240.00. The period of performance extends through June 25, 2021, with no retainage applied to the contract.
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Text version
FFLORIDA DEPARTMENT OFF
EEnvironmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette NNuñez Lt. Governor
Noah Valenstein Secretary
Memorandum TO: One Stop Dry Cleaners & Shoe Repair (ERIC_4123) DSCP Site File FROM: Miranda McClure, Project Manager SUBJECT: Negotiation Summary, HW554, TA DC008K DATE: October 6, 2020
APTIM will perform of O&M on the SVE system installed at this site
Subtask 2:
This subtask includes 6 months of O&M with a Semi-Annual O&M Report covering the 6 months of operations (including copies of all 6 monthly O&M checklists).
Subtask 3:
This subtask includes the utilities services for 6 months of utilities. Estimated costs are $260.00 and $100.00 per month for power and phone, respectively.
Summary:
The final LOE and CE for this TA are hours and $ , respectively. This LOE and CE are reasonable for the associated scope.
air (ERIC
DC008K
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LEVEL OF EFFORT / EXPENSE WORKSHEET
SITE :
SUBTASK:
DATE:
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
TITLE STAFF WORK DESCRIPTION HOURS
Engineer/Scientist 5 E. Kramer 2 Engineer/Scientist 5 G. Roberts Engineer/Scientist 2 K. Howard
Engineer/Scientist 3 A.Blackford
Engineering Technician 2 J. Bell
Designer 2 S. Ferianc Semi-Annual O&M Report (Drafting) 2 Tech Publications Specialist 3H. Vining 2
TOTAL LABOR: 94
EQUIPMENT ITEM RATE UNIT USAGE
Expendables $32.50 Day 6 $195.00 Construction/O&M Kit $291.00 Day 6 $1,746.00 Construction/O&M Supplies $63.05 Day 6 $378.30 Well Caps (2") $10.20 each 0 $0.00 Well Locks $3.40 each 0 $0.00 55-gallon Drum $58.20 each 0 $0.00
TOTAL EQUIPMENT: $2,319.30
VEHICLE TYPE RATE UNIT USAGE
Automobile $68.00 Day 0 $0.00 Van or Truck $97.00 Day 6 $582.00
TOTAL VEHICLE: $582.00
Semi-Annual O&M Report (Document Production)
Monthly Base Work - {Mob (1 hr), Travel Round Trip (2 hrs), SVE O&M (5 hrs) {total = 8 hrs x 6 mo = 48 hrs}. Additional work (each quarter) includes SVE Vacuum Readings (total 4 hrs).
Daily telemetry checks to verify the SVE system is operating as scheduled (3 hrs per month x 6 months = 18 hrs). SVE performance evaluation and system optimization (6 hrs).
Preparation of Semi-Annual O&M Report (12 hrs which includes preparation of SVE operational tables, calculations, figures, O&M site visit summary, SVE system operation & performance).
One Stop Cleaners 2-O&M Sept 2020 - Feb 2021
August 28, 2020
Preparation of Semi-Annual O&M Report conclusions and recommendations, PE Review.
2-Q1&Q2 O&M wRpt Page 3 of 5 Revised DC008K est.xlsx
PER DIEM STAFF RATE UNIT USAGE
Hotel $99.00 Day 0 $0.00 Day One leave before 06:00 AM $36.00 Day 0 $0.00 Day One Leave Between 6:00 - Noon $30.00 Day 0 $0.00 Day One leave before 6:00 PM $19.00 Day 0 $0.00 Day $36.00 Day 0 $0.00 Return Day $80.00 Day 0 $0.00
TOTAL PER DIEM: $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
EPA Method 8260 (Halos Only) $66.00 0 0 $0.00 EPA Method 8260 (Volatiles) $135.00 0 0 $0.00 EPA Method TO-15 (VOCs) (SVE Influent) $200.00 2 $400.00 Ice Appendix E, page 9 $5.00 0 $0.00 Sample Shipping (small) $63.00 0 $0.00 Sample Shipping (large) $104.00 0 $0.00
TOTAL LAB: $400.00
SUBCONTRACTOR COSTS
NAME PURPOSE Rate UNIT USAGE TOTALS Misc. Supplies Home Depot/Lowes/Equivilent $33.86 each 0 $0.00 Broward County Board of Commissioners (Air Permit Fee) $180.00 each 0 $0.00
TOTAL SUB: $0.00
2-Q1&Q2 O&M wRpt Page 4 of 5 Revised DC008K est.xlsx
SITE :
SUBTASK:
DATE:
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
TITLE STAFF WORK DESCRIPTION HOURS
Engineer/Scientist 5 E. Kramer Engineer/Scientist 5 G. Roberts Engineer/Scientist 2 K. Howard Engineer/Scientist 2 J. Hall Engineering Technician 2 J. Bell Designer 2 S. Ferianc Tech Publications Specialist 3 H. Vining
TOTAL LABOR 0
EQUIPMENT ITEM RATE COSTING UNIT USAGE TOTALS
TOTAL EQUIPMENT $0.00
VEHICLE TYPE RATE UNIT USAGE TOTALS
TOTAL VEHICLE $0.00
PER DIEM STAFF RATE UNIT USAGE TOTALS
TOTAL PER DIEM $0.00
LABORATORY COSTS PC&B
PARAMETER RATE # SAMPLES #QA/QC
TOTAL LAB $0.00
SUBCONTRACTOR
NAME PURPOSE Rate Unit Usage TOTALS FPL-Electricity (Sept, Oct, Nov, Dec 2020, Jan, Feb 2021) $260.00 Month 6 $1,560.00 AT&T-Phone (Sept, Oct, Nov, Dec 2020, Jan, Feb 2021) $100.00 Month 6 $600.00 handling fee Electrical Service $20.00 each 6 $120.00 handling fee Telephone Service $20.00 each 6 $120.00
TOTAL $2,400.00
One Stop Cleaners 3-Utilities Sept 2020 - Feb 2021
August 28, 2020
3-Q1&2 Utilities Page 5 of 5 Revised DC008K est.xlsx
Proposed Scope of Work One Stop Cleaners Task Assignment DC008K FAC ID No. 069501160 (ERIC_4123) Aptim Environmental & Infrastructure, Inc. (APTIM) 08/28/20
Task Assignment (TA) DC008K is for the annual operation and maintenance (O&M) for the soil vapor extraction (SVE) system and annual groundwater monitoring for the former One Stop Cleaners located in Coral Springs. The proposed level of effort continues SVE operation through August 2021. The CEF and LOE for Task Assignment DC008K include four quarters of O&M activities from the current month (September, 2020) through August 31, 2021.
Annual groundwater sampling will remain as previously proposed, with groundwater sampling in July or August 2021. Reporting for the initial six months of the task assignment will be a semi-annual report of the SVE operations. The semi-annual O&M period does not include the collection of influent vapor samples, as the collection of routine samples have historically been eliminated by the FDEP. The Annual report will include the second six months of SVE operations and annual groundwater sampling. The designated monitoring well set will remain the same as in previous years, originally based on the FDEP October 24, 2011 Deliverable Review Letter, and includes samples from multi-chambered well MS003 (from 11’, 23’, 38’, 50’ bls) and from monitoring wells MW007, MW012, MW016, MW028, and MW030. If additional wells are requested, prior to that time, based on review of the currently submitted annual report, the additional sampling will be incorporated into the sampling effort under a change order. Please note that to better accommodate the schedule of the school, all internal sampling activities should be completed during the summer break for students.
The LOE and proposed scope of work do not include system diagnostics and repairs. Required diagnostic and repair services will be estimated, approved and funded individually, as required and based on O&M findings. An air license with a two year duration is issued by Broward County for operation of the system was renewed in January 2020, so renewal fees are not included in this Task.
The LOE workbook includes the labor costs and expenses required to perform monthly O&M services on the SVE system. Vapor sampling (combined influent) for laboratory analysis is not included at this time, but can be incorporated as requested by the FDEP, at any time during the service period. As previously noted, the LOE workbook also includes the labor costs and expenses required to perform annual groundwater sampling and laboratory analysis. Prior to groundwater sample collection, depth to water measurements will be collected from all monitor wells.
The Semi-Annual O&M Update and Annual Groundwater and O&M Report will be prepared summarizing the O&M data and groundwater monitoring data will be presented in the annual report. A schedule of the proposed O&M, groundwater sampling, and reporting activities follows:
Semi-Annual O&M Report Due Date 4/24/21
Annual O&M Report w/GW Due Date 9/25/21
GIS/ADaPT Electronic Deliverable Due Date 9/25/21
A task completion date of December 31, 2021 is recommended.
APTIM proposes to perform this scope of work in accordance with the terms and conditions of the Contract between the Florida Department of Environmental Protection and APTIM dated February 16, 2011 (DEP Contract No. HW554). APTIM will begin the proposed scope of work upon issuance of the Task Assignment Notification.
If you have any questions, please do not hesitate to call.
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