CMGC IFB East MS Phase 2 Final.pdf

MESA COUNTY VALLEY SCHOOL DISTRICT 51

330 24th Court Grand Junction, CO 81501

REQUEST FOR QUALIFICATIONS & PROPOSAL

CONSTRUCTION MANAGER/GENERAL CONTRACTOR

for

RFQ/P #2526-014

EAST MIDDLE SCHOOL REMODEL

PHASE 2

Responses Due: November 18, 2025, not later than 10:00 AM

A mandatory pre-bid walk through will be held at the project site East Middle School, 830 Gunnison Avenue, Grand Junction, CO 81501

November 4, 2025, at 10:00AM. Meet in Courtyard area.

Request for Qualifications & Proposal

A. Invitation & Procurement Schedule

Mesa County Valley School District 51 (Owner) would hereby invite interested firms and/or individuals (Professional Service Providers) to submit a response to this Request for Proposal (RFQ/P) for professional services in support of the East Middle School Remodel-Phase 2.

QUALIFICATIONS SUBMITTAL INSTRUCTIONS

Proposals must be submitted via the electronic submission on BidNet (https://www.bidnetdirect.com/colorado ) no later than 10:00 AM prevailing time on November 18, 2025 as specified on the solicitation notice. Please note that candidates must register on BidNet in order to submit proposals electronically. Late proposals will not be accepted. If you need assistance, please contact BidNet’s Vendor Support Department at 800-835-4603, Option 2.

No physical copy will be required, please address the Cover Letter to:

Mr. Clint Garcia, COO 2115 Grand Avenue

Grand Junction, CO 81501 clint@d51schools.org

Questions shall be submitted, in writing only, through bidnetdirect.com site for this solicitation no later than 4:00 PM November 6, 2025. Responses to all questions shall be issued in the form of an addendum no later than 5:00 PM, November 10, 2025.

Candidates should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the RFQ/P during the open solicitation period.

Candidates should not contact any team members, or any individual associated with the Owner or the Colorado Department of Education (CDE) regarding this RFQP or this project.

PROCUREMENT SCHEDULE

RFQ/P Available 10.23.2025 Mandatory Pre-Bid at 10:00 AM 11.4.2025 RFQ/P Clarification Deadline by 4:00 PM 11.6.2025 RFQ/P Clarification Responses 11.10.2025 RFQ/P Responses due by 10:00 AM 11.18.2025 RFQ/P Evaluation 11.18 – 11.20.2025 Interview Invitations sent to Short-Listed Candidates (if necessary) 11.20.2025

Interviews (if necessary) 12.2.2025

Candidates Notified of Selection 11.20.2025 or 12.3.2025 (if interviews are conducted)

SUBMISSION CHECK LIST

A complete submission includes the following:

1. Signed Cover Letter

2. Firm Information

3. Qualifications of Proposed Team

4. Similar Project Experience

5. Schedule

6. Project Approach

7. References

Fees and General Conditions costs are not to be submitted at this time. A short list of Candidates will be invited to provide fee/cost proposals after the initial evaluations are complete.

CONTRACT FORMAT

The contract format for this project will be a modified AIA A133-2019 and AIA A201- 2017 General Conditions. The short-listed Candidates invited for interviews will be provided with the proposed contract for comment prior to interviews.

B. Owner and Project Information

Exhibits as follows will be distributed with this RFQP:

- Preliminary Schematic Design

The Owner has already selected, the following professionals for the project team:

Architect / Engineering – Chamberlin Architects

C. Scope of Work

Phase 2 of the transformation of East Middle School into an Administration Center for District 51 will create office space for relocated admin staff from Emerson and BTK. The total hard construction budget for this project is expected to be approximately $4.9 million. Bid Alternates, including replacing RTUs on both buildings and a gut/remodel of the Building B girl’s shower area into public restrooms, are estimated to cost another $3 million.

The scope of work includes sitework to increase parking in the City ROW along Hill and Gunnison, replacing some sidewalks and adding handrails for accessibility, removing fencing, adding some windows and skylights, adding an elevator, and the overall transformation of middle school classrooms and corridors into professional office spaces, Contract Accepted by BOE 12.16.2025 Cost Estimating Commences 12.17.2025 Building Construction Complete (no later than) 07.31.2027 including associated modifications to existing MEP systems. See the attached Preliminary Schematic Design drawings.

100% Construction Documents are in design and are expected to be available by mid- March 2026, though an earlier Procurement / Permitting Package is expected. The Phase 1 area of Building A and the expulsion area of Building B will be fully occupied during the school year and may be partially occupied during the summer.

D51 is requesting assistance with preconstruction services (design assistance, cost estimating, early procurement, permitting, scheduling) and construction. The CM/GC Scope of Work will generally consist of the requirements in the AIA A133-2017 and AIA A201 General Conditions contract and the following:

TRANSPARENCY

All scope of work shall be completed in a collaborative and transparent manner. The Candidate should expect to attend Board of Education, Owner, OAC, Community, and Design meetings understanding some of these meetings will take place in evenings outside of normal business hours. All subcontractor bid responses will be shared with the Owner for review.

PRECONSTRUCTION SERVICES

Candidate shall immediately begin providing preconstruction services upon selection.

Milestone cost estimates will be provided at 100% SD (immediately), and 100% DD. A detailed final GMP will be provided by the selected Candidate.

As needed, Candidate will provide real-time pricing with the objective to hold the project within target budget. A trend log, including potential alternates and value engineering, shall be managed and communicated by the Candidate to the team members. Written constructability review will be provided during the preconstruction phase. These may include construction review of construction assemblies, materials, lead time, architectural details, schedule impacts, sequencing and site limitations. These reviews will be completed at Schematic, Design Development, and interim Construction Document review periods.

All work shall be competitively bid for the project and presented to the owner for final acceptance of subcontractors. Candidate shall provide to the team any cost increases or decreases to select local subcontractors.

Candidate will coordinate with team members to establish a detailed construction schedule identifying long lead items and critical path activities. The Candidate will work with the Owner and Design Team to plan an acceptable site staging and work plan.

CONSTRUCTION

The Owner is seeking a CM/GC to coordinate and manage the building process as a member of the project team. The Candidate shall understand construction methods and techniques. Candidate shall construct of the project in accordance with construction documents and specifications within the scheduled timeframe.

Site – Candidate will provide supervision of all internal personnel and subcontractors including ensuring internal personnel and subcontractors on site have cleared background checks based on the Owner’s criteria. Candidate will ensure prohibited items by law are not brought onto the School District’s property by those under the Candidate’s responsibility. Candidate is responsible for site safety. Candidate will work with the Owner’s selected construction material testing firm to provide appropriate notice of inspection requests. Candidate will work with the Owner’s selected commissioning agent and provide timely information as requested by this consultant.

Schedule – Candidate shall manage the construction schedule and, during construction, communicate the 3-week look ahead schedule every week and provide updated full project schedules monthly with each application for payment.

Budget - Candidate is responsible for the construction budget and, during construction, will provide weekly budget updates to the Owner and Design Team. Pay applications will be provided per the contract in a timely fashion so that invoices may be submitted to the Owner for payment.

Documentation - Maintain and provide to the Owner all construction related documentation such as RFI’s, submittals, schedules, and inspections. Candidate shall fulfill contractor’s responsibilities regarding actions, documentation and submissions for the selected sustainability program.

Quality – Quality control is the CM/GC’s responsibility. The Candidate shall provide a product with the highest quality workmanship.

Completion - Close-out and warranty services will be in accordance with contract documents. CM/GC will work with project team members to close out the project proactively and efficiently at completion. Candidate will provide warranty request process to the Owner and respond appropriately and timely to such requests.

UTILITY COORDINATION

Candidates will be expected to assist in utility coordination with the various utility providers with assistance from the Design Team.

LOCAL EXPENSES

Candidate should understand local economic impact is important to the Owner.

D. Submittal Requirements

Candidates shall respond to each item noted below. Please limit response information to relevant information only.

1. SIGNED COVER LETTER / LETTER OF INTEREST

2. FIRM INFORMATION

Provide a brief history of the firm including the following information:

- Number of years in business

- Location of office servicing

- Location of main office, if different

- Provide a statement for the maximum dollar value in which your firm can be bonded, and the amount currently bonded with confirmation statement from bonding company

- Provide your firm’s EMR

- Information on any claims or lawsuits your firm has had in the past 10 years.

- Confirmation your firm will include all items outlined in the Scope of Work in

Section C.

- Indicate if your team meets the following Insurance requirements. Please provide an Acord Format Insurance Certificate showing existing limits.

o General Liability Commercial General Aggregate $ 4,000,000 Products/Completed Operations Aggregate $ 4,000,000 Each Occurrence Limit $ 2,000,000 Personal/Advertising Injury $ 2,000,000 o Auto Liability

$2M* Bodily Injury/Property Damage Each Accident Coverage applying to owned, hired and non-owned autos o Workers’ Compensation

Per State minimums

3. QUALIFICATIONS OF PROPOSED TEAM

- Provide organizational chart for your proposed team, including roles and responsibilities for each team member

- Provide resumes for all key team members

- Please note proposed key team members are expected to be involved throughout the life of the project and may not be changed without written authorization from the Owner

4. SIMILAR PROJECT EXPERIENCE

- Provide project profiles for up to five similar projects in progress or completed by your firm. Please include the following:

o Project Description o Approximate Program Cost o Client Contact Information o Architect Contact Information o Information regarding if the project was delivered on time and on budget, and if not, why?

o A description of how this project is similar to the East MS Remodel

Project

- The selection committee is interested in reviewing projects in which the proposed key team members have provided services and worked collaboratively together.

5. SCHEDULE

- Provide a detailed project construction schedule that clearly identifies key milestones for the project working within the constraints of procurement starting as early as January 2026 and construction concluding no later than July 2027, but by December of 2026 if possible.

- Describe how your team will ensure the project schedule will be met

- Discuss any areas in which there could be opportunities to expedite the work

6. PROJECT APPROACH

- Provide your team’s philosophy in approaching projects within the CM/GC delivery system.

- How do you manage challenges with respect to budget, schedule, and ensuring quality of the finished project?

- Discuss how your firm will include local suppliers and subcontractors in the bidding process.

- Describe your approach to construction operations on an occupied site.

7. REFERENCES

Provide a comprehensive list of all education projects completed or begun within the past 5 years by your firm with contact information, along with a project description. Identify in the reference list which projects this CM/GC team has performed collectively. The Owner reserves the right to check additional references beyond those provided in the submittal.

SUBMITTAL SCORING MATRIX

Submittal Section Points

COVER LETTER 0

FIRM INFORMATION 10

QUALIFICATIONS OF PROPOSED

TEAM

SIMILAR PROJECT EXPERIENCE 20

SCHEDULE 20

PROJECT APPROACH 20

REFERENCES 10

TOTAL 100 POINTS

E. Short List and Interviews

From the scoring results, the selection committee will short list firms to invite to submit fees and if necessary, an interactive interview. At the time of interviews, initial scoring will be discarded, and all firms will start from equal scoring positions.

The proposed contract and more detailed interview format information will be provided to the short-listed Candidates.

F. Provisions

ACCEPTANCE AND REJECTION

The Owner reserves the right to request additional information which, in the Owner’s opinion, is necessary to ensure that the Owner has complete information with regard to the Professional Service Provider’s competence, business organization, and financial resources to assist in determining if the Professional Service Provider is qualified.

The Owner reserves the right (a) to terminate the Request for Proposals process at any time; (b) to reject any or all proposals; and (c) to waive formalities and minor irregularities in the proposals received. The Owner reserves the right to reject any and all proposals in response to this Request for Proposal that are deemed not to be in the Owner’s best interests. The Owner further reserves the right to amend this Request for Proposal at any time and will notify all recipients accordingly.

RFQP SUBMISSION INFORMATION

Proposals due at the specified date and time must be received by the Owner by that date and time to receive consideration. Proposals received after the specified date and time are considered late and are not opened. Owner is not responsible for any late proposals received by mail or any other method of delivery.

The Owner is not responsible for cost incurred in preparation of this proposal. Proposals will not be returned and become the property of the Owner once submitted. By submitting a proposal all Candidates agree to the terms and conditions of this RFQ/P and the RFQ/P will become part of the awarded Candidates contract. The Owner and the Owner’s legal council will review the agreement and negotiate terms prior to commencement of work.

Candidates acknowledge all submissions to this RFQP may be subject to the Colorado Open Records Act (CORA).

INSURANCE

The Professional Service Provider shall provide insurance coverage for the Project which shall not be less than the amounts listed in the contract as set forth in the Request for Qualifications and Proposals; such insurance coverage shall include professional liability, general liability, automobile liability and workers' compensation.

The consultant and their insurance carrier(s) shall agree to a Waiver of Subrogation. At the time of award, consultant shall furnish to Owner a Certificate of Insurance for General Liability naming the Owner and Owner’s Representative as additional insured to provide evidence of insurance compliance. Consultant shall also furnish to Owner a Certificate of Insurance for Professional Liability to provide evidence of insurance compliance.

End - Request for Qualifications & Proposal

End - Request for Qualifications & Proposal