ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: November 12, 2025 File# 4-26-076

LOCATION: Cahokia Mounds State Historic Site

PROJECT TITLE: Interpretive Center – Relocate Fire Suppression Piping

PROJECT NARRATIVE:

Some of the existing fire suppression piping located near the exterior walls of the Cahokia Mounds State Historic Sites Interpretive Center has been prone to freezing in very cold winters. After further investigation, it was decided to relocate this piping below the ceiling to a tempered space to prevent any further freeze ups and associated water damage.

SCOPE OF WORK:

Following Scope items to pertain to each of the three (3) bump out location within the museum and visitor’s center:

Cut into the existing sprinkler line above the ACT ceiling and run a new sprinkler line below the ceiling to supply the sprinkler heads.

Drain and abandon all sprinkler pipe above the ceiling.

Remove the existing sprinkler heads, existing holes will need to be patched by others.

All new piping will consist of schedule 40 black pipe.

Sprinklers will be black upright.

All new piping, sprinklers, and other hardware to meet current NFPA codes.

Clean up any construction material and dispose of off site per applicable EPA regulations.

ATTACHMENTS:

The following documents are included:

1) N/A

PROJECT SPECIFICATIONS & REQUIREMENTS:

Acceptable Manufacturers (for Electrical Panel):

1. N/A

1) Work Completed by Prime Contractor:

A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the Site Superintendent.

3) Deliverables and Staff Training:

Two (2) sets of operating and maintenance manual and start-up procedures shall be provided to DNR. DNR staff shall receive proper training and instruction on the operation and maintenance of all new equipment.

4) Independent Testing:

The Contractor shall pay all independent laboratory testing.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency. This includes, but is not limited to:

a) Plumbing contractor needs to be permitted to work in confined spaces for this project.

6) Shop Drawings:

Submit for the approval of the DNR Project Architect/Engineer, shop drawings and product data for the following items:

a. New 200 Amp Electrical Panel

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

9) FEDERAL ASSISTANCE PROVISIONS and ASSURANCES:

This project is wholly or partially funded by the federal government and is subject to all federal laws and regulations pertaining to federally assisted construction projects. As such, these special provisions hereinafter amended are expressly incorporated by reference into the Contract and all rights, duties and liabilities set forth therein shall be deemed to specifically apply to the Contractor and his employees. In the event of a conflict caused by these provisions, the more restrictive requirements will govern.

A. INSPECTION AND AUDIT. The authorized representatives of the Federal Government and the State of Illinois shall be permitted to inspect all work, material, payrolls, personnel records, invoices for materials and other data and records relevant to the Contract.

3. He and all Subcontractors awarded subcontracts for construction having a value of more than $10,000 will comply with Executive Order 11246, entitled Equal Employment Opportunity as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

4. He and all Subcontractors awarded subcontracts which involve employment of mechanics or laborers in excess of $2,500 or subcontracts for construction in excess of $2,000, will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CRF Part 5).

5. He and all subcontractors, materialmen, and suppliers agree that only domestic construction material will be used, in the performance of this contract, except for foreign construction materials, if any, listed in this contract, as provided by the Buy American Act (41 U.S.C 10). The Buy American Act provides that the Government give preference to domestic construction material defined as components, construction material and domestic construction material.

a. Components, as used in this clause, means those articles, materials, and supplies incorporated directly into construction materials.

b. Construction material, as used in this clause, means an article, material, and supply brought to the construction site for incorporation into the building or work. Construction material also includes an item brought to the site pre-assembled from articles, materials and supplies.

However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, which are discrete systems incorporated into a public building or work and which are produced as a complete system, shall be evaluated as a single and distinct construction material regardless of when or how the individual parts or components of such systems are delivered to the construction site.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

4) Small Business Set-Aside The contractor awarded must be registered as a small business, as required by the Small Business Set-Aside program. (For complete requirements, to become registered, or certify your business in the Small Business Set-Aside Program, visit http://www.sell2.illinois.gov/sbsp/set_aside.htm. or contact the Department of Central Management Services’ small business coordinator at 1-866-455-2897.)

5) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

6) Illinois Office The vendor must certify that they will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

9) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

10) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

11) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

12) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

13) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

15) Specified Materials Vendor shall provide all products/materials exactly as required by the project specifications and may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

16) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

17) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

18) Change Orders Any change order authorized under this Section shall be made in writing. Any person employed by and authorized by any unit of State or local government to approve a change order to any public contract who knowingly grants that approval without first obtaining from the unit of State or local government on whose behalf the contract was signed, or from a designee authorized by that unit of State or local government, a determination in writing that (1) the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed, or (2) the change is germane to the original contract as signed, or (3) the change order is in the best interest of the unit of State or local government and authorized by law, commits a Class 4 felony. The written determination and the written change order resulting from that determination shall be preserved in the contract's file which shall be open to the public for inspection. This Section shall only apply to a change order or series of change orders which authorize or necessitate an increase or decrease in either the cost of a public contract by a total of $25,000 or more or the time of completion by a total of 180 days or more. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed.

19) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

20) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.