CLPS_RFP Asbestos Abatement and Removal Project 03-03-26.pdf

REQUEST

FOR

PROPOSAL

Asbestos Abatement and Removal Project

Due: March 24, 2026

Primary Contact:

Dr. Ryan Cunningham, Superintendent

Central Lake Public Schools

(231) 544-3141

PART 1 – GENERAL INSTRUCTIONS

A. Instructions

Firms are invited to submit proposals to Central Lake Public Schools (the “District”) for the Asbestos Abatement and Removal Project at the District’s Middle School/High School.

The District reserves the right to reject any and all proposals and to make any award that it considers to be in the best interest of the District.

B. Questions Concerning this RFP

Inquiries may be made to Dr. Ryan Cunningham, Superintendent of Schools, at rcunningham@centrallake.org. Please make sure you label your email subject: ASBESTOS

ABATEMENT AND REMOVAL.

C. Site Visits

Bidders may personally inspect the site locations prior to bid submission to become thoroughly acquainted with the requirements of this bid. Appointments may be made during normal business hours with the Superintendent through inquiry to the above email address. The District will not accept responsibility for a bidder’s failure to inspect the facilities/sites.

D. Scope of Services

The Project includes a complete abatement and removal of the existing gymnasium membrane roofing system, as well as provide abatement of all flooring and adhesives per the flooring demo plan at the District’s Middle School/High School. This is a full depth abatement down to the roof deck, including all layers of roofing membrane, insulation, coping, cover boards, mastics and sealants, and fasteners.

Follow all proper abatement procedures including containment, wetting, and specialized disposal.

Include all safety barricading, establishment of a decontamination area, and roof access for removal.

In addition, all work must be performed by a licensed professional in accordance with EPA and OSHA/MIOSHA guidelines. All work shall be completed in coordination with the CLPS BP1 schedule, Addendum 1 and project documents, as linked here. Documents may be made available upon request at the District.

Bidders must submit a copy of its current State of Michigan Asbestos Abatement License.

E. Proposed Work Schedule

Services are to commence on or before April 17, 2026. Final completion shall be achieved on or before April 30, 2026. Work shall be coordinated with construction manager for the current school building project.

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F. Permitting

The Bidder, if awarded the contract, shall obtain and pay for all permits, assessments, fees, bonds, and other charges as necessary to perform and complete the work of this contract, including connection charges and inspections fees.

The Bidder shall be responsible for obtaining all permits and licenses (building, electrical, heating, and ventilation, and plumbing permits) necessary for the proper completion of said Project. Permits and licenses are available from the appropriate agencies having jurisdiction. The Bidder shall give all notices, pay all fees, and comply with all laws, ordinances, rules, and regulations relating to the work.

If any of the work of the Bidder is done contrary to such laws, ordinances, rules, and regulations without such notice, it shall bear all costs arising therefrom. The Bidder shall include all costs and taxes in its bid and make proper provisions for payment of all other State and Federal applicable taxes, fees, or other costs.

G. Prevailing Wage

Prevailing wage is required for this Project. The Bidder, if awarded the contract, shall be responsible for paying state prevailing wage in accordance with MCL 408.1101 et seq. The rates of wages and fringe benefits to be paid to each class of mechanics by the Bidder and all of its subcontractors, shall be not less than the wage and fringe benefit rates prevailing in the locality (i.e., Antrim County) in which the work is to be performed.

The Bidder represents that it holds a state project registration and acknowledges that it cannot enter into an agreement with a subcontractor to perform the Project if the subcontractor does not hold a state project registration. See MCL 408.1102.

Further, the Bidder shall maintain certified payroll records for a minimum of 3 years. MCL 408.1122.

Last, as required by Michigan law, construction mechanics are intended beneficiaries of the contractual prevailing wage, fringe benefit, and nondiscrimination nonretaliation requirements and that any construction mechanic aggrieved by the failure of the Bidder to pay prevailing wage may bring an action in a court of competent jurisdiction against the Bidder for damages or injunctive relief and may be awarded reinstatement or other appropriate relief, and all damages sustained, together with actual costs and attorney fees at trial and on appeal. MCL 408.1112. The Bidder is responsible for complying with applicable prevailing wage laws and will indemnify the District from same.

H. Proposal Submission

To be considered by the District, two (2) copies of the complete proposal must be received no later than 1:00 p.m., March 24, 2026, at which time the proposals will be opened and read aloud by the Board its designee.

Proposals must be addressed to:

Central Lake Public Schools c/o Dr. Ryan Cunningham 8169 W. State Street PO Box 128 Central Lake, MI 49622

The lower left corner of the submittal envelope should be marked: PROPOSAL FOR ASBESTOS

ABATEMENT AND REMOVAL.

Pursuant to Michigan law, MCL 380.1267, proposals must include security (cashier’s check or bond) in an amount not less than 1/20 (5%) of the amount of the bid conditioned to secure the District from loss or damage by reason of the withdrawal of the bid or by the failure of the bidder to enter a contract for performance, if the bid is accepted by the District’s Board of Education. Any firm(s) not awarded will be refunded this security if submitted in the form of a cashier’s check.

Submitted proposals will become the property of the District and will not be returned.

I. Late Proposals

Any proposal received by the District after the time specified above will not be considered. The party submitting a proposal shall bear full and total responsibility for ensuring timely receipt of that proposal.

J. Withdrawal of Proposals

Proposals may be withdrawn by written notice received at any time prior to the submission deadline.

Proposals may be withdrawn in person, provided that the firm's representative signs a receipt for the proposal prior to the submission deadline.

K. Economy of Preparation

Proposals should be prepared simply, providing a concise description of the firm’s ability to meet the requirements of this RFP. Please limit your proposal to the information requested in Part 4 - Proposal Details and Part 5 - Proposal Summary.

L. Proposal Signature

Part 5 - Proposal Summary, should be signed by the person responsible for the decision as to services and costs being offered. In the case of a joint proposal, each party should certify as to services and costs being offered by its own firm in connection with this proposal.

M. Proposal Preparation Costs

All costs incurred for proposal preparation presentation, or contract negotiation are the responsibility of the Bidder. The District shall not be responsible for, and will not pay, the cost for any information solicited or received.

N. Acceptance of Proposal Contents

The contents of the proposal of the selected firm will become contractual obligations when a contract is issued, except with regard to particular contents that are rejected by the District. Failure of the successful firm to abide by such obligations will result in cancellation of the award.

O. Collusive Bidding and Relationship Disclosure

The Proposer certifies that their Proposal is made without any previous understanding, agreement or connection with any person, firm, or company making a Proposal for the same project and is in all respects fair and without outside control, collusion, fraud, or other illegal action.

The Proposer shall submit a Familial Relationship Disclosure in substantially the form attached hereto as Attachment “A”.

The Proposer shall submit an Iran Economic Sanctions Act Certification in substantially the form attached hereto as Attachment “B”.

The Proposer shall submit an Affidavit for Asbestos Abatement Project in substantially the form attached hereto as Attachment “C”.

P. Payment of Fees

The District will make payments to the selected firm in increments for Services actually rendered and as determined during contract negotiations with the selected firm.

Q. Drugs, Alcohol, Tobacco in the Workplace

The District, its facilities, and grounds are an alcohol- and drug-free workplace.

Use of tobacco products or possession/consumption of marijuana on school property is a violation of Michigan law. MCL 750.473, 333.27954.

R. Insurance Coverage

Prior to beginning work and for the duration of the contract, the selected firm will be required to provide a copy of insurance certificates for the following insurance types and amounts:

1. Asbestos Specific General Liability Insurance, specific for asbestos abatement, with a minimum combined single limit of $2,000,000 per occurrence made for bodily injury and property damage in the same amount. General Pollution Liability Insurance with an asbestos-specific endorsement with identical limits shall be deemed to meet this requirement.

2. Contractual liability, advertising and personal injury, products and completed operations, and an installation floater, showing limits of $2,000,000 per occurrence, and a general aggregate limit of $4,000,000.

3. Comprehensive Automobile Liability, which includes coverage for any auto, hired autos, and non-owned autos with a combined single limit of $2,000,000.

4. Bodily and personal injury of $1,000,000 per accident and $500,000 per person.

5. Property damage of $1,000,000.

6. Combined single limit of $2,000,000.

Such insurance shall be secured from an insurance company authorized by law to transact the business of insurance in the State of Michigan.

All applicable insurances shall name “Central Lake Public Schools” as an additional insured.

The policy shall include a minimum of thirty (30) days’ notification to certificate holders of cancellation, nonrenewal, reduction or change in the policy.

It shall be the contractor’s responsibility to provide similar insurance for each subcontractor or to provide evidence that each subcontractor carries such insurance in like amount prior to the time such subcontractor proceeds to perform under the contract.

S. Indemnification

If the acts or omissions of the contractor or its employees, agents or officers, cause injury to person or property, the contractor shall defend, indemnify and save harmless the District, its agents, officials, and employees against all claims, judgments, losses, damages, demands, and payments of any kind to persons or property to the extent occasioned from any claim or demand arising there from, to the extent allowed by law.

T. Default/Termination

The District may terminate the awarded contract, and shall provide written notice to contractor of same, in any of the following instances:

1. Failure to provide bid security; Attachments “A”, “B”, or “C”; or up-to-date certificate of insurance.

2. Failure to make delivery of the supplies, or to perform the Services within the time specified herein, or any extension thereof.

3. Failure to perform in compliance with any provision of the specification.

4. For convenience upon providing sixty (60) days’ written notice to the contractor.

PART 2 – PROPOSAL REVIEW AND SELECTION PROCESS

A. Proposal Schedule

It is the intent of the District to select a contractor for the Asbestos Abatement and Removal Project according to the following schedule:

March 3, 2026 RFP is released.

March 24, 2026, 1:00 p.m. Proposals are due.

April 13, 2026 Board of Education selects a bidder and authorizes the Superintendent to finalize a contract.

April 17, 2026 Selected firm begins work.

The District may modify or eliminate any of the above schedule in its sole discretion.

B. Review and Selection Process

The District reserves the right to reject any or all proposals that are determined not to be in the best interests of the District. The District will not necessarily select the lowest cost proposal.

C. Interviews

The District may invite firms to participate in interviews with the Selection Committee and to answer any questions that may exist about their proposal.

D. Evaluation Criteria

The District will evaluate proposals considering all of the information provided in response to this RFP, including but not necessarily limited to the following:

Adherence to RFP: To merit evaluation, submittals must conform, in both content and presentation, to the parameters established in this request.

Relevant Experience: Relevant experience of the firm with construction in K-12 public schools, particularly those of comparable size and facility.

Qualifications: Qualifications and experience of staffing to be assigned.

Timeliness: Ability of the firm to complete work tasks specified in this RFP in a timely fashion.

Responsiveness: The ability to meet quickly with District officials, contractors, etc. when necessary.

Team Compatibility: The ability of the firm to work with District employees based on references and interviews.

Fee Proposal: The total fees for the Services.

E. Awarding of the Contract

All proposals received shall be subject to evaluation by Administration for the purpose of recommending a firm or firms with whom a contract will be signed. Authorization for execution of a contract will be approved by the District's Board of Education after it has had an opportunity to review the recommendations of the Administration.

Notwithstanding anything herein to the contrary, the District shall have the ability, in its sole discretion, to negotiate any term of the Contract. The award of a Contract shall be contingent upon the successful negotiation of same.

PART 3 – SAFETY RULES AND ACCIDENT PREVENTION

Central Lake Public Schools is committed to safety on all of its projects. All contractors and sub-contractors shall be made aware of the Project Safety Rules listed below:

1. All contractors (sub), before beginning the project will give their employees a safety orientation and explain the Project Safety Rules.

2. Hard hats shall be worn in all instances where required by OSHA rules and regulations.

3. Any accident shall be reported to the site supervisor immediately. All contractors (sub) are required to maintain current MSDS sheets and to train their employees in the identification and safe handling of hazardous chemicals.

4. Eye, face, and hearing protection must be used when cutting, grinding, chipping, burning, welding, air cleaning or using power actuated tools.

5. Personal protective equipment shall be maintained and kept in clean working order.

6. Proper work clothing and work boots area required. No shorts, cut-offs, street shoes or gym shoes are allowed.

7. The use of alcohol, illegal drugs or tobacco products will be ground for immediate removal from the project.

8. Any horseplay, pranks or any action, which may endanger others, will not be allowed.

9. Mobile scaffolding on castors with work platform’s higher than four (4) feet will use a guard rail system.

10. Safety belts / harnesses, lanyards, rope grabs and lifelines will be used above six (6) feet if no other means of fall protection would be in effect as outlined in OSHA subpart M.

11. Compressed gas cylinders must be tied off in an upright manner.

12. All ladders and scaffolding must be erected and used properly. Any broken or defective equipment must be removed from service and disposed of properly.

13. All work areas, walk ways and stairs must be kept clean of debris and scattered materials.

14. All tools must be kept in good working order with guards and safety devices in place and working properly.

15. Only authorized personnel may operate equipment. No riders are allowed on handling equipment.

16. All gasoline or other flammable materials must be stored in approved containers / cans.

Machinery and equipment must be shut down / off prior to fueling.

17. Areas where burning or welding are being done must be clear of debris and the operator must have a fire extinguisher adjacent to the work area.

18. Electrical tools and cords shall be checked at regular intervals. Those items worn or defective must be removed from service. Ground Fault Interrupters (GFIC) devices will be used for electrical tools when used outside and in any wet or damp environment when an extension cord is connected to a power outlet without GFCI protection.

19. Contractors (sub) employees must comply with all safety and health rules issued by OSHA, MIOSHA, Michigan Dept. of Public Health, NESHAP, Michigan Bureau of Construction Codes, Office of Fire Safety rules and regulations, including but not limited with respect to the proper disposal of asbestos.

PART 4 – PROPOSAL DETAILS

NAME OF FIRM: _______________________________________________

ADDRESS: _______________________________________________

TELEPHONE NUMBER: _______________________________________________

FAX NUMBER: _______________________________________________

A. BUSINESS ORGANIZATION

1. Individual: Partnership: LLC: Corporation: _______

2. Years firm has provided services: _________

3. List Principals and officers of the firm:

4. Provide a brief history of your firm’s experience with public schools, if any.

5. Have you had mediation, litigation, arbitration or a claim filed against or settled with your firm by a public school client or have you filed or settled the same against a public school? If yes, explain each in detail.

PART 5 – PROPOSAL SUMMARY

QUOTATION SUMMARY

All cost (including shipping, handling, labor, materials and all other costs) must be included in the total quote price.

Bidders are to submit prices on the lines (spaces) provided below. Every line (space) must contain a figure, zero (0) or line (-). Failure to complete the quote summary as stated above shall be cause for rejection of quote. (Remember to double check your addition, subtraction and multiplication.)

Abatement Cost $ _____________________

Removal Cost $ _____________________

Total Project Cost $ _____________________

Please list comments, conditions or exceptions to the bid (if none, please indicate NONE):

Company Name

Signature

Printed Name

Attachment A Familial Relationship Disclosure

AFFIDAVIT OF ______________________________

(insert name of affiant)

STATE OF MICHIGAN )

)ss

COUNTY OF _________________ )

I, ___________________________________ (insert name of affiant), makes this Affidavit under oath and states as follows:

1. I am a/the:

□ President

□ Vice-President

□ Chief Executive Officer

□ Member

□ Partner

□ Owner

□ Other (please specify): ________________________ of ___________________ [insert name of firm], a bidder for the asbestos abatement and removal project for Central Lake Public Schools.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and the employee(s) of the aforementioned firm and the school district's superintendent and/or board members:

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for tech design services.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

__________________________________________ (signature of affiant) Date: _______

Subscribed and sworn before me in _________________ County, Michigan, on the ___ day of _________________, 202____ ____________________________________________(signature) _____________________________________________ (printed) Notary public, State of Michigan, County of ________________ My Commission expires on _____________________________ Acting in the County of ________________________________

Attachment B Iran Economic Sanctions Certification

I am the _______________ (insert title) of ______________________________ (insert name of company) (“Bidder”), with authority to submit a binding bid for asbestos abatement and removal work to Central Lake Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

Attachment C Affidavit for Asbestos Abatement Project

State of Michigan ) County of _________________ ) ss.

I, _______________________________________, being first duly sworn, depose and state as follows:

1. I am the ______________________________ (insert title) of ___________________________________________ (insert name of company) (the “Contractor”), and I am authorized to make this Affidavit on behalf of the Contractor.

2. The Contractor is seeking to bid on and/or enter into a contract for an asbestos abatement project with Central Lake Public Schools (Public Entity).

3. In accordance with the Public Entity Asbestos Removal Disclosure Act, MCL 338.3355, the Contractor hereby discloses the following for the immediately preceding five (5) years:

☐ The Contractor has not had any criminal convictions relating to compliance with environmental laws or regulations.

☐ The Contractor has had the following criminal convictions relating to compliance with environmental laws or regulations (attach additional pages if necessary):

☐ The Contractor has not received any violation notices of environmental laws or regulations.

☐ The Contractor has received the following violation notices of environmental laws or regulations (attach additional pages if necessary):

☐ The Contractor has not been subject to any administrative order or consent judgment relating to environmental laws or regulations.

☐ The Contractor has been subject to the following administrative orders or consent judgments relating to environmental laws or regulations (attach additional pages if necessary):

4. The Contractor understands that if it has a criminal conviction related to compliance with environmental regulations as disclosed above, the public entity shall not enter into a contract for an asbestos abatement project with the Contractor, pursuant to MCL 338.3355.

FURTHER AFFIANT SAYETH NOT.

Authorized Signature

Printed Name

Title

Subscribed and sworn before me this _____ day of ____________, 2026.

Notary Public State of Michigan My commission expires: ________________ Acting in the County of ________________