Clerk_Annex_Map.pdf

This is a GIS map file supporting a mowing and grounds maintenance services solicitation issued by Citrus County, Florida for procurement QTE 26-012. The solicitation encompasses five county-owned locations totaling approximately 13.5 acres: Stage Pond Cemetery (2 acres), Stage Stand Cemetery (6.5 acres), Hernando Cemetery (1 acre), Pine Hill Cemetery (2.5 acres), and the Clerk of Court Annex (1.5 acres). The contracted services include mowing, edging, line trimming, weed control, minor pruning, hedging, and debris cleanup performed approximately 25 times annually with seasonal frequency adjustments. Two mandatory pre-bid conferences are scheduled for January 27, 2026, at 10:00 a.m. and January 29, 2026, at 2:00 p.m., with written questions due by February 9, 2026, at 4:00 p.m. Sealed bids are due February 17, 2026, at 2:00 p.m. via the OpenGov online portal, with public bid opening scheduled for February 17, 2026, at 2:15 p.m. via Microsoft Teams. The contract term is two years from execution with options to renew for three additional one-year periods contingent upon satisfactory performance and mutual agreement. Board approval of the contract award is tentatively scheduled for April 28, 2026.

Performance standards require grass height maintenance between 3.5 to 4 inches, adherence to the one-third cutting rule, use of sharp blades, and consistent mowing patterns in accordance with industry standards and OSHA safety requirements. Bidders must demonstrate a minimum of two years of commercial mowing experience, maintain active Florida business registration, and comply with mandatory insurance requirements including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation in compliance with state law. Citrus County has appropriated approximately $21,500 for this solicitation based on a price-per-service-visit compensation model, with the county reserving the right to adjust funding based on availability and award to a single bidder or split awards among multiple qualified bidders. The successful bidder must register with myCOI for certificate of insurance management at an annual cost of $19.95 and comply with E-Verify employment verification requirements. Annual pricing increase requests are capped at the lesser of the consumer price index or five percent, supported by detailed justification and manufacturer documentation. No set-aside designations for disadvantaged enterprises, incumbent vendors, or organization type restrictions are specified in the solicitation documents.