Classroom Flooring

Lincoln County School District

NOTICE TO BIDDERS

Classroom Flooring

The Lincoln County School District (LCSD) i s accepting sealed Bids as specified i n the attached invitation for Bids. Bids will be received at the board office.

Mandatory Pre-Bid January 31, 2023, @ 2:45 pm at LCBOE 423 Metasville Rd. Lincolnton GA. 30817

Bid Due: February 10, 2023, @ 2:00 pm at LCBOE 423 Metasville Rd. Lincolnton GA. 30817

BIDS SHALL BE PLAINLY MARKED

Lincoln County Elementary School Flooring Bid

Any bids received later than the specified date and time, whether delivered in person or mailed, may be disqualified.

The LCSD reserves the right to reject any bids and accept any bids deemed most advantageous to the Lincoln County School District and waive any informalities in the RFB process.

NOTICE TO BIDDERS

Bids are due no later than 2:00 p.m. February 10, 2023.

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not submitted with this form.

EXECUTION

In compliance with this Request for Bids, and subject to all the terms and conditions herein, the undersigned offers and agrees to furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection with any firm, corporation, or person submitting a bid for the same purpose, and is in all respects fair and without collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that to the best of its knowledge and belief: (1) the prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror, or to any competitor or with any officers, agents or employees of the LCBOE; and

(2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by the Offeror and will not be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not submit a Proposal for the purpose of restricting competition.

Failure to execute/sign Proposal prior to submittal may render the Bid invalid. Late Bid may not be accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

FEDERAL ID OR SOCIAL SECURITY NO:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL-FREE TEL.

NO (800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for Proposal due date unless otherwise stated here: ____ days

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this Bid are accepted, an authorized representative of the LCBOE shall affix their signature hereto and this document and any other special terms and conditions, scopes of work, specifications, and any Lincoln County Board of Education Contract conditions applicable to this Request For Proposal shall then constitute the entire written contract agreement between the parties (“Contract”). This Contract supersedes all prior written or oral agreements and there are no other promises or conditions in any other agreement, whether written or oral, having an effect on this Contract. A copy of this acceptance will be forwarded to the successful Offeror and an LCBOE Purchase Order and/or General Contract For Services will be issued as a release against this Contract.

FOR LCBOE USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____, By ___________________________________________________________ (Authorized contracting representative of LCBOE).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bids document and any required RFB documents with your Bid. This is a formal sealed RFB. Seal, address envelope and identify the Request For Bid number on the outside of the package as shown below: It is the responsibility of the Offeror to have all required RFP documents received by LCSD on or before the specified due date and time. INCLUDE ONE ORIGINAL PROPOSAL RESPONSE AND ONE COPY.

Lincoln County School District Board of Education 423 Metasville Road Lincolnton GA. 30817

Attention: Jeff Miller Maintenance Director

Project: LCES Classroom Flooring

RFB: Final review: February 10, 2023 @ 2:00 p.m.

Instructions & Specifications

The Lincoln County Board of Education, 423 Metasville Road, Lincolnton GA. 30817 (LCBOE), solicits competitive Proposals for Asphalt Paving at the Lincoln County Elementary School. The LCBOE reserves the right to Not pursue the project.

∙ Bids are due no later than February 10, 2023 at 2:00 p.m. LCBOE Office, 423 Metasville RD.

Lincolnton, GA 30817.

Scope of Work Needed

1. Removal and Installation of Classroom and Office flooring.

2. 28 rooms are ACM and will need to be abated.

3. Remove and re-install cabinets as per walk-through

4. Flooring debris will be disposed of by contractor

5. ACM will be disposed of by contractor according to state and federal regulations.

Contractor’s License All Contractors will need to be licensed, insured, and bonded. These credentials will need to be submitted with the bid.

Additional Requirements All damage to school property or vehicles and injury to anyone on school grounds must be reported immediately to Pat Lahr. NO EXCEPTIONS! Damage to LCBOE property (e.g., Sprinkler heads, broken or cracked windows, sports tracks, signage, fences, gates, etc.) will be repaired and paid by LCBOE and then deducted from the successful Bidder’s invoice amount. Damage to private property will be repaired and paid by the successful bidder. Such repair will be coordinated between the successful bidder and Jeff Miller.

All bidders are being provided the same time and opportunity to request any additional information or clarification concerning this bid in advance of the specified bid due date and time. Therefore, failure to seek such information or clarification prior to the bid closing shall all be deemed to have been fully asked and answered in advance of the bid closing. All questions or requests for information relating to this solicitation shall be directed to the attention of Jeff Miller by telephone at (706)401-6250, by email at jmiller@lcboe.us.

By submitting a proposal, the Bidder certifies that to the best of its knowledge and belief: (1) the prices in this proposal have been arrived at independently without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any competitor or with any officers, agents or employees of the LCBOE; and (2) unless otherwise required by Federal or Georgia Law, the prices which have been offered in this proposal have not been knowingly disclosed by the Bidder and will not be knowingly disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not submit a proposal for the purpose of restricting competition.

Any discussions regarding price with LCBOE employees or other bidders prior to the bid review are expressly forbidden and will result in disqualification of your bid.

THE FOLLOWING DOCUMENTS MUST BE INCLUDED AND FULLY EXECUTED AS PART OF

YOUR PROPOSAL. FAILURE TO PROVIDE ALL REQUIRED RFB DOCUMENTS MAY RESULT IN

THE DISQUALIFICATION OF YOUR BID.

1. Pricing for Job

2. Lincoln County School System Bid Parameter Worksheet (2-Page)

3. Business References Form (1-Page)

4. Proof of Insurance (within 10 days of bid award)

5. List of related certifications for performing bid activities (Pages as appropriate)

6. Contractor Affidavit packet with E-Verify information

Bid Parameter Worksheet Company Name:

Failure to respond to the following questions and/or to provide company authorized signature(s) may result in disqualification of your proposal.

Yes No Do your products and/or services meet all of the requirements described in the BID document? If not, have you attached all variations to any requirements and specifications to your proposal?

Yes No Have you completed or answered all BID response lines and questions? Please Note: Failure to do so may result in disqualification of your bid.

Yes No Have you submitted your bid in accordance with any attached Special and/or Bid/Contract Conditions? Please Note: Failure to do so may result in disqualification of your bid.

Yes No Does your company understand that the Lincoln County School System reserves the right to reject any and all proposals and conduct a re-bid for any reason? Please Note All information submitted within bids, even if rejected or re-bid, is made available to the public unless marked “Proprietary” as described within the General Conditions.

Yes No Do you acknowledge that all information presented within your proposal becomes available to the public unless marked “Proprietary” or “Confidential”? Please Note: Only certain items may be marked as “Proprietary” or “Confidential. See the Bid Terms & Conditions for further information.

Yes No Do you understand that if your company is awarded the contract and does not deliver service(s), product(s), or material(s) by the specified delivery date, then the contract award may be rescinded and all orders canceled?

Yes No Does your company accept that the Lincoln County School System is the sole arbiter of this bid and that all decisions are final?

Yes No Not Applicable

Does your company accept that low bid price does not guarantee bid awards and that awards may be based on one or a combination of factors? Please Note: Failure to do so may result in disqualification of your bid.

Yes No Not Applicable

If requested with this BID, have you attached warranty information to your bid as requested?

Please Note: Failure to do so may result in disqualification of your bid.

Yes No Not Applicable

If requested with this BID, have you provided or will you provide all insurance information as requested? Please Note: Failure to do so may result in disqualification of your bid.

Yes No Not Applicable

If requested with this BID, have you attached your company’s required financial statements?

Please Note: Failure to do so may result in disqualification of your bid.

Yes No Not Applicable

If requested with this BID, have you attached your company’s required customer references?

Please Note: Failure to do so may result in disqualification of your bid.

Yes No Did you receive written amendment(s) to this Bid? If yes, how many? _______ Please Note: Failure to respond to this question may result in the disqualification of your bid.

_____ Attachments List the number (quantity) of attachments included with your BID response.

Attached Electronically Courier US Mail Hand-Delivered

Please indicate how you have submitted your required product specifications and other requested documents or materials.

Pg. 2

Business References Form

Company-Name:

Authorized-Signature:

Title:__________________________________________________________

Date: ______________________________________________________

Number of years Company has operated under present name:

References For Similar Goods and/or Services And Approximate Contract Size:

Company or Business Name Address Contact/Telephone Number

Bid responses that are incomplete or contain less than three (3) business references may not be considered for award.