Clarifying Questions 1- 2026-16 RFQ On-Call Tree Service.pdf

This is a clarifying questions response document for Request for Quotes #2026-16 On-Call Tree Service issued by Clackamas County, Oregon, in coordination with Water Environment Services, North Clackamas Parks and Recreation District, the Development Agency of Clackamas County, the Housing Authority of Clackamas County, and approved special districts and urban renewal agencies. The procurement seeks on-call tree services including tree dropping, complete tree removal, tree trimming, tree climbing and rigging, stump grinding, and emergency response work across Clackamas County facilities and public right-of-ways. Contractors must submit hourly rates for all service categories and provide detailed qualifications including company experience, staff certifications, equipment inventory, and three references from the past three years. Quotes are due electronically via Bid Locker by April 9, 2026, at 2:00 PM PST. The resulting contracts will have a three-year term with a maximum contract amount not to exceed $150,000 per contract, and the county reserves the right to award multiple contracts based on operational needs.

Prospective vendors must hold an active Oregon Landscape Contractors Board (LCB) license at the time of quote submission and throughout the contract term; however, Oregon Construction Contractors Board (CCB) licenses are also acceptable. Contractors must maintain Commercial General Liability coverage of not less than $1,000,000 per occurrence with a $2,000,000 annual aggregate and Automobile Liability of not less than $500,000 per occurrence throughout the contract term. Contractors bear full responsibility for all labor, materials, tools, equipment, permits, traffic control, debris removal, and site restoration in compliance with applicable local, state, and federal laws. Non-emergency work requires at least five business days' advance scheduling. All quotes remain binding for sixty days from the due date, and evaluation will be based on firm experience, staff experience, price, equipment capabilities, and references provided. The county reserves the right to reject any or all quotes and conduct reference investigations prior to award.