CL25059001 Market Research LTC Questionnaire.pdf

Source Selection Information – See FAR 2.101 and 3.104. For Official Use Only Page | 1

CL25059001 20 March 2025

Strategic Acquisition Programs Directorate (SAPD) Long Term Contract Market Research Questionnaire

DLA Land and Maritime is considering a solicitation and subsequent Award of an Indefinite Delivery Contract (IDC) or Long-Term Contract (LTC) for the following item listed in the attached spreadsheet. As a potential supplier of this item, we are asking that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation. Should any of the survey questions not apply (Cost or Pricing Data, First Article Testing, etc.)

please skip over that section. Feel free to contact me at charles.mielkeii@dla.mil or 419-345-2481 if you have any questions.

The drawings (Technical Data Package) are posted in cFolders under the project number CL25059001. The cFolders login is https://pcf1x.bsm.dla.mil/cfolders/

********NOTE: THIS ITEM IS ON CONTRACT UNTIL 4/22/26. IF ANY CONTRACT RESULTS FROM THIS

PROJECT, THE EFFECTIVE DATE WILL NOT BE UNTIL

4/23/26.***************************************************

Request that you return the survey within 5 business days of receipt. We sincerely appreciate your time.

Company Name: Cage Code:

Name: Title:

Phone: Email:

GENERAL QUESTIONS:

1. Please check your company’s size and status for NAICS 333310 “Commercial and Service Industry Machinery Manufacturing ” (size standard in number of employees is 1000):

a. Large or Small Business

b. Approx. how many employees do you currently have?

c. How are you classified by the Small Business Administration (SBA)? E.g. 8(a), Hubzone, Woman Owned, Veteran Owned, etc.

Please specify:

d. Are you a: Manufacturer or Distributor/Dealer

e. If you are a Distributor/Dealer for the actual Manufacturer of these items, please provide additional information below:

Manufacturer Name:

Manufacturer Cage Code:

Is the Manufacturer a Small Business? Yes No

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

mailto:charles.mielkeii@dla.mil

Source Selection Information – See FAR 2.101 and 3.104. For Official Use Only Page | 2

If yes: How are they classified by the Small Business Administration?

Approx. how many employees do they have?

I. LONG TERM CONTRACT RELATED QUESTIONS:

1. Is your company interested in pursuing a Long-Term Contract for any or all of these items? Yes No

a. If yes, and you are not the manufacturer, you WILL be required to provide traceability (invoice/quote from manufacturer for the item for this acquisition, letter from the manufacturer on their letterhead stating you are an authorized dealer/distributor, etc.) with any future quote/proposal by the solicitation closing date and time.

Failure to do so will render your quote/proposal technically unacceptable. Will you be able to provide traceability as described above? Yes No

b. If no, please explain.

2. Would you prefer a five-year contract for five years and no option years, one three-year base period and two one-year option years or something else?

a. Please explain.

3. Do any of the items on the attached spreadsheet qualify for Quantity Price Breaks? Yes No

a. If yes, please annotate on the spreadsheet

4. My intent is to have a firm fixed price contract. I would allow for an escalation rate % of increase/decrease for years 2-5. Is this acceptable? Yes No

a. If no, would you prefer an Economic Price Adjustment (EPA)? Yes No

b. If yes to an EPA, please list what Producer Price Index (PPI) or indexes you would like to use. If it’s one PPI then the weight is 100%. If you recommend the use of multiple PPIs, then state those below along with the corresponding weight. For example, you want to use two PPIs, you can state PPI A (40%) and PPI B (60%) and then briefly explain why you chose that index or indexes please.

5. Are there any items that you would recommend adding to/deleting from this LTC project? Yes No

a. If yes, please explain:

6. This item is part of the First Destination Transportation and subject to FOB Origin terms (Government handles the transportation). Is this acceptable

Yes No

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a. If no, please provide a response to why:

IV. COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA:

* The following pertain to the requirement for certified Cost or Pricing Data or Information Other Than Cost or Pricing Data. For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required. Contractors are greatly encouraged to view the sample format found at http://www.dcaa.mil to understand the in depth information required for submission.

1. Do you fully understand the requirements for Certified Cost or Pricing Data or Information Other Than Cost or

Pricing Data and are willing and able to provide such requirements? Yes No

a. Have you provided Certified Cost or Pricing Data to DLA in the past? Yes No

i. If yes, please provide the most recent contract number or audit number for which you submitted this information: Contract Number _____________________ and/or Audit Number

ii. Would you be able to provide data from your subcontractors if needed? Yes No

2. If you are a dealer, will you be able to obtain Cost or Pricing Data from the actual manufacturer? Yes No

V. COMMERCIAL QUESTIONS:

* It is the Contracting Officer’s authority to determine an item(s) commercial or not and if the commercial price(s) are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price.

1. Are any of these items Commercial Items per FAR 2.101(b)? Yes No

2. If yes, please provide evidence of commercial sales and support needed to substantiate commerciality. Without evidence, we cannot make a determination that the acquisition is commercial and the requirements for Certified Cost or Pricing Data WILL apply.

Documentation that would potentially help support your commerciality claim may include but is not limited to:

1. Published Catalogs/Price Lists

2. Un-Redacted Commercial sales history (e.g. Invoices showing sales to companies outside of Federal, State or Local Government, etc). The importance of provided un-redacted invoices is to assist in proving the item(s) have been sold commercially at like prices and for like quantities.

3. Complete set of Drawings. You may mark your drawings as “Proprietary and Confidential” as the Government will only use them for determination of Price Reasonableness.

4. Proof of availability or announcement of the Commercial Item to the general public.

5. Website where you sell it or where it is sold to the general public.

6. You can provide a narrative below to explain any commerciality information you might provide:

VII. DELIVERY QUESTIONS:

1. Are there production limitations for any of the item(s) of which we are requesting information? Yes No If yes, please annotate on the attached spreadsheet.

2. Would a minimum delivery order quantity and/or dollar value apply to these NSNs? Yes No

If yes, please annotate on the attached spreadsheet.

http://www.dcaa.mil/

Source Selection Information – See FAR 2.101 and 3.104. For Official Use Only Page | 4

VIII. ADDITIONAL INFORMATION/INPUT:

It is always the Defense Logistics Agency’s intent to produce Contracts that are advantageous to both the Warfighter and the Contractor. This is best achieved through open lines of communication and informative feedback. Please provide any additional information that you feel may be of assistance in building our Acquisition Strategy and possible Solicitation development.