CL25-029 Waterline FIttings _ Valves Bid Documents.pdf

City Hall | 212 SW 9th Street | Lawton, Oklahoma 73501 | 580-581-3328

WWW.LAWTONOK.GOV

CITY OF LAWTON

FINANCE DEPARTMENT

June 3, 2025

Interested Vendor:

SUBJECT: Special Instructions for Submission of Bid Packet

If you desire to submit a bid for CL25-029 Waterline Fittings & Valves this letter is provided to clarify problem areas.

The bid packet is composed of the following documents:

• Invitation for Bid and Contract with General Conditions for Submitting Proposals (Page 1, properly signed and notarized.)

• Affidavit for Payments in Excess of Twenty-Five Thousand Dollars ($25,000.00) (properly signed and notarized.)

• Contractor’s Certificate of Compliance with Non-Discrimination Provisions (properly signed)

• Department Specifications (with vendor’s comments, if applicable)

• Price Sheet (with vendor’s comments, if applicable)

• W-9 Form (properly signed)

All of these documents must be returned with your bid submission, properly signed or your bid shall not be considered.

Please, submit one (1) copy of any additional documentation such as descriptive literature, samples, material safety data sheets or references. Please, note that in some specifications, the submittal of the additional documents is required. If the documents are required, and are not submitted, your bid may be considered non-responsive.

Bid openings are held at 212 SW 9th Street Lawton, OK 73501 in the 3rd floor Finance Conference Room @ 2:00

pm. Bid results may be obtained by attending the bid opening, making a written request, and enclosing a stamped, self-addressed envelope, or by email. Bid results are not available by telephone. Please, specify if you desire the bid results, or the results of who received the contract. Contract award information will not be available until the City Council awards the contract. Information will be mailed or emailed to the requester.

Examine your bid packet carefully as soon as you receive it. If any of the requested items are missing or if you have questions about the bid packet, please email colbie.garrett@lawtonok.gov.

Sincerely, Colbie Garrett Buyer, Financial Services

Colbie Garrett

INVITATION TO BID AND CONTRACT

FORM REVISED 6/5/24

City of Lawton

INVITATION TO BID AND CONTRACT

MAIL SEALED BIDS TO:

City Clerk City of Lawton 212 SW 9th Street Lawton, OK 73501

DIRECT INQUIRIES TO:

ACCEPTING ELECTRONIC BIDS ON:

www.bidnetdirect.com/oklahoma/cityoflawton

Date Bid Typed: Dates Bid Advertised: No Bids Received After:

2:00pm Contract Number and Title: Requirements-type Contract: Contract Period:

August 1, 2025-July 31, 2026

Vendor Name and Point of Contact: Reason for No Bid:

Mailing Address: Terms:

City: State: Zip: Delivery:

Area Code and Phone Number: Email Address:

Federal Employer Identification Number or Social Security Number

THIS BID INVALID IF NOT SIGNED AND NOTARIZED

AFFIDAVIT: STATE OF _________________________________ COUNTY OF ____________________________________, ________________________________________________________________________________ of lawful age, being first duly sworn, on oath says that:

1. Affiant is the duly authorized agent of the bidder/vendor and/or contractor submitting the competitive bid and executing the contract which is attached to this statement, and that as such agent Affiant has the authority to bind the bidder/vendor, whether an individual, partnership, or corporation, for the purpose of negotiating and entering into said agreement, and for certifying the facts pertaining to the existence of collusion among bidders and between bidders and City officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this statement is attached; 2. Affiant is fully aware of the facts and circumstances surrounding the making of the bid and/or the procurement of the contract to which this statement is attached and has been personally and directly involved in the proceedings leading to the submission of such bids; 3. Neither the bidder/vendor nor anyone subject to the bidder/vendor’s direction or control has been a party: a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding, b. to any collusion with any municipal official or employee as to quantity, quality or price in the prospective contract, or as to any other terms of such prospective contract, c. in any discussions between bidders and any municipal official concerning exchange of money or other thing of value for special consideration in the letting of a contract, nor d. to paying, giving or donating or agreeing to pay, give or donate to any officer or employee of the City of Lawton, any money or other thing of value, either directly or indirectly, in procuring the contract to which his statement is attached. 4. Affiant further agrees to be held personally liable in the event that Affiant has misrepresented the scope or extend of Affiant’s authority to bind the bidder herein, and to indemnify and hold harmless the City of Lawton its departments, boards, commissions, agencies, institutions, and all employees of the aforementioned from all damages based upon such misrepresentation, including but not limited to all costs and attorney fees incurred, in addition to any other remedies available by law.

Firm:_______________________________________________________

Address:____________________________________________________

(City, State, Zip)

Phone:_____________________________________________________

SIGNATURE OF AUTHORIZED AGENT

PRINT/TYPE NAME/TITLE

Subscribed & sworn before me this _____ day of ________________, 20______.

Notary Public

My Commission expires:_____________________________________________

[AFFIX SEAL]

Colbie.Garrett@lawtonok.gov

Bid Openings are held at Lawton City Hall 3rd Floor Finance Conference Room 212 SW 9th St. Lawton, OK 73501 @ 2:00pm

June 3, 2025 June 6, 2025 June 25, 2025

CL25-029 Waterline Fittings & Valves

Revised 06/05/2024

GENERAL CONDITIONS FOR BIDDING REQUIREMENTS

CONTRACTS WITH THE CITY OF LAWTON, OKLAHOMA.

BIDDER – TO INSURE ACCEPTANCE OF THE BID, CAREFULLY FOLLOW THESE

INSTRUCTIONS. FAILURE TO DO SO MAY RESULT IN THE REJECTION OF YOUR

BID WITHOUT FURTHER CONSIDERATION OR NOTICE TO YOU.

SEALED BIDS: All bid sheets and this form must be executed and submitted in a sealed envelope.

(DO NOT INCLUDE MORE THAN ONE BID PER ENVELOPE). The face of the envelope shall contain, in addition to the address on page one (1) of this document, the date and time of the bid opening and the contract number. Bids not submitted on this bid form shall be rejected. All bids are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. Bids will be considered only on first quality products. Bid files which include copies of specifications, drawings, schedules or special instructions are on file with the City Clerk and may be examined during normal working hours.

1. EXECUTION OF BID AND CONTRACT: Bid and contract documents must contain an original signature of authorized representative in the space provided. Bid must be typed or printed in ink. Use of erasable ink is not permitted. ALL CORRECTIONS MADE BY BIDDER/VENDOR TO BID PRICE MUST BE INITIALED. Do not use white out, correction tape or some other method of masking a correction.

2. NO BID: If not submitting a bid, respond by returning page one (1), marking it “NO BID” and explain the reason in the space provided above. Failure to respond 3 times in succession shall be cause for removal of the supplier’s name from the bid mailing list, without further notice. NOTE: To qualify as having responded, bidder/vendor must submit a “NO BID”, and it must be received no later than the stated bid opening date and hour.

3. OBJECTIONS/CHALLENGE: Should a bidder/vendor have an objection to or challenge the specifications, the bidder/vendor is responsible for making this known in writing so as to reach the City Clerk no later than seven (7) calendar days prior to the bid opening date. The envelope shall be marked in such a way to alert the City Clerk of the urgency in order to immediately notify the Purchasing Division. The envelope will be marked indicating that the content is a challenge to a specified Invitation to Bid. For all challenges considered valid by the Purchasing Supervisor, all vendors on the original mailing list will be provided an addendum which addresses the challenge. Challenges/Objections not considered valid will be so stated to the objecting party.

4. BID OPENING: Bid opening occurs at the time specified on the bid form. It is the bidder/vendor’s responsibility to assure that the bid is delivered at the proper time and place of the bid opening. Bids, which for any reason are not delivered, will not be considered. Offers by telegram, facsimile or telephone are not acceptable. NOTE: Bid files may be examined during normal working hours by appointment, after the date and time of bid opening. Bid tabulations WILL NOT be provided by telephone. Bid tabulations will be provided by mail or email at the written request of the bidder/vendor. Bid and contract documents are the property of the City and are subject to the provisions of the Oklahoma Open Records Act.

5. WITHDRAWAL OF BID: Bids may be withdrawn at any time prior to the bid opening date and time. After bids are opened, all bids will be considered firm and valid until award of contract is made.

ELECTRONIC SEALED BIDS: The Electronic Bid Submission (EBS) is the electronic transfer of proposal bid data between a supplier and a contracting authority. The EBS feature on Bidnet Direct allows suppliers to submit bids/proposals online via Bidnet Direct. The EBS feature includes safeguards to ensure the security and authenticity of the material being transferred. Vendors must be registered at to https://www.bidnetdirect.com/oklahoma participate in EBS. Submitted documents are stored securely with a high level of security. All bids remain encrypted and not readable until bids are opened by the buyer and only after the closing date and time have passed.

Revised 05/07

6. AWARDS:

a. As the best interest of the City may require, the right is reserved to:

1. Award by individual item, group of items, all or none, or a combination thereof.

2. Award based upon a geographical district basis with one or more suppliers.

3. To reject any and all bids or waive any minor irregularity or technicality in bids received.

b. Bidder/vendors are cautioned to make no assumptions regarding their success on the awarding of any contract unless their bid has been evaluated as being responsive, the contract awarded by City Council, and appropriate documents executed. The City of Lawton reserves the right to add or delete any item from this contract when deemed to be in the City’s best interest.

7. ACCEPTANCE OF CONTRACT: This document constitutes only the bidder/vendor’s bid until it is accepted by the City Council for the City of Lawton and is executed by the Mayor and City Clerk on behalf of the City of Lawton.

8. WAIVER: The City of Lawton reserves the right to waive any General Provisions, Special Provision, or minor specification deviation when considered to be in the best interest of the City.

9. CHANGES TO SPECIFICATIONS: Bids are to be submitted in accordance with the specifications provided. Any exceptions to the specifications must be indicated in the place provided on the specification page(s) or by separate letter from the bidder/vendor, if a place is not provided in the specifications. Changes in specification reducing the quality, versatility or applicability of the product or service shall cause the rejection of the bid. The City shall make the final determination. Failure to notice the City of the deviation from the specification may cause the bid to be rejected at the discretion of the City.

10. MISTAKES: Bidder/Vendors are expected to examine the specifications, delivery schedule, bid prices and all instructions pertaining to supplies and services. Failure to do so will be at bidder/vendor’s risk. In all cases, the UNIT PRICE WILL GOVERN.

11. INFORMATION: The bidder/vendor must provide information pertinent to items you are bidding. Complete catalogues are not necessary. If furnished, however, the bidder/vendor must identify the exact location in the catalogue and circle or identify clearly the item being bid.

12. MANUFACTURERS’ NAMES AND APPROVED EQUIVALENTS: Any manufacturers’ names, trade name brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder/vendor may offer any brand for which he is an authorized representative, which meets or exceeds the specification for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer’s name and model number. Bidder/Vendor shall submit with his proposal sketches, descriptive literature, and/or complete specifications. References to literature submitted with a previous bid will not satisfy this provision. The bidder/vendor shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and not be considered an exception thereto. Bids, which do not comply with these requirements, are subject to rejection. Bids lacking any written indication of intent to quote an alternate brand will be received and considered to be in complete compliance with the specifications as listed on the bid form.

Revised 05/07

13. SAMPLES: Samples of items, when called for, must be furnished free of charge and at no expense to the City. Each individual sample must be labeled with bidder/vendor’s name, manufacturer’s brand name and number, contract number and item reference, or as specified in the attached special conditions. Samples will not be returned.

14. TESTING: When testing is required to determine if a sample or an awarded product meets specifications and it is determined that the product fails to meet specifications, the cost of testing shall be borne by the vendor, both on samples and delivered products.

15. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications by appropriate testing laboratories or by the City. The data derived from any tests for compliance with specifications are public records and open to examination thereto in accordance with Oklahoma Statutes. Items delivered not conforming to specifications will be rejected and returned to the bidder/vendor at the bidder/vendor’s expense. Any violation of these stipulations may result in supplier’s name being removed from the City of Lawton Purchasing bidder/vendor mailing list, and the City may pursue any and all other remedies available either in equity or by law.

16. CONDITION AND PACKAGING: It is understood and agreed that any item offered for shipped as a result of this bid shall be new (current model at the time of the bid). All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging.

17. INSPECTION, ACCEPTANCE and TITLE: Inspection and acceptance will be at the destination unless otherwise provided. “Destination: shall mean delivered to the receiving dock, department stockroom, or other point specified. The City accepts no responsibility for goods until accepted at the receiving point in good condition. Title and risk of loss or damage to all items shall be the responsibility of the bidder/vendor until accepted by the ordering agency. The bidder/vendor shall be responsible for filing, processing and collecting all damage claims. However, to assist him in the expeditious handling of damage claims the ordering department will:

a. Record any evidence of visible damage on all copies of the delivering carrier’s Bill of Lading.

b. Report damage (whether visible or concealed) to the carrier and bidder/vendor, conforming such reports, in writing, within fifteen (15) days of delivery, requesting that the carrier inspects the damaged merchandise.

c. Retain the item and it’s shipping container including inner packaging material, until inspection is performed by the carrier, and disposition given by the bidder/vendor, or for a reasonable time after notification to the bidder/vendor.

d. Provide the bidder/vendor with a copy of the carrier’s Bill of Lading and damage inspection report.

18. SAFETY STANDARDS: Unless otherwise stipulated in the bid, all manufactured items or fabricated assemblies shall comply with applicable requirements of Occupational Safety and Health Act and any standards thereunder.

19. SERVICE AND WARRANTY: Unless otherwise specified, the bidder/vendor shall define any warranty service and replacements that will be provided during and subsequent to this contract. Bidder/Vendors must explain on an attached sheet to what extent warranty and service facilities are provided. Unless otherwise indicated in this agreement, upon acceptance

Revised 05/07 of this contract by the City, bidder/vendor expressly warrants that all articles, materials, supplies, equipment, and/or services covered in this contract will conform to the specification attached hereto and made a part hereof; and further warrants that same shall be good material and workmanship, and free from defects.

20. REMEDIES: Failure to make delivery or to meet specifications authorizes the City to seek replacement goods or services elsewhere and to seek legal remedies against the defaulting bidder/vendor. If any of the goods and/or work performed fails to meet the warranties contained herein, bidder/vendor upon notice thereof from the City shall promptly correct or replace the same at bidder/vendor’s expense. If bidder/vendor shall fail so to do, the City may cancel this order as to all such goods and in addition, may cancel the remaining balance of this order and pursue all other remedies available. After notice to the bidder/vendor, all such goods will be held at bidder/vendor’s risk. The City may and at bidder/vendor’s direction shall, return such goods to bidder/vendor at bidder/vendor’s risk, and all transportation charges, both to and from original destination, shall be paid by bidder/vendor. Any payment for such goods shall be refunded by bidder/vendor unless bidder/vendor promptly corrects or replaces the same at its expense.

21. AUTHORIZED USERS: Bids shall cover requirements during the specified period for all Municipal Departments, Boards, Commissions, Agencies, and Institutions.

22. LIABILITY: The bidder/vendor shall hold and save the City of Lawton, its departments, boards, commissions, agencies, institutions and all employees of the aforementioned harmless against the claims by third parties resulting from the supplier’s breach of this contract or the supplier’s negligence.

23. PRICES AND TERMS: Unless otherwise provided in the bid specifications, firm fixed prices shall be bid F.O.B Lawton at the indicated department’s address and include packing, handling and shipping charges fully prepaid by the vendor. Bid prices shall be valid for a minimum of sixty (60) days from the date of bid opening.

24. ACCEPTANCE OF PURCHASE ORDERS: Bidder/vendor are to accept only those purchase orders issued by the City of Lawton, its departments, boards, commissions, agencies, institutions and all employees of the aforementioned, prepared on Accounting Division Forms unless instructed otherwise in the invitation to bid or executed contract agreement.

25. PRICE ADJUSTMENTS: Manufacturer’s price increases, or other increases in the cost of doing business MAY NOT be passed on to the City of Lawton, its departments, boards, commissions, agencies, institutions and all employees of the aforementioned, nor may the vendor withdraw or cancel the proposal, or any resulting agreement, or any part of the proposal or agreement for these reasons. Vendors may only cancel the contract, pursuant to the cancellation clause, if one is included as a part of the Invitation to Bid, and then only if the contractual obligation has been fulfilled by the bidder/vendor in accordance with the terms stated. Bids which reflect that the price of an item is based upon “market price” or is “subject to increase” based upon some event, or otherwise indicates that prices reflected are infirm or subject to change will be deemed non-conforming unless the bid specifications specifically provide for price escalation.

26. SUMMARY OF TOTAL SALES: The bidder/vendor agrees to furnish City of Lawton Purchasing Division a summary of sales, including total dollar amount, made under the contract at the end of each quarter, or as stipulated in the attached special conditions.

27. PAYMENT:

Revised 05/07

a. INVOICING: The vendor shall be paid within a reasonable time after submission of proper certified invoices to the City at the prices stipulated on the contract. Invoices shall contain the contract number and purchase order number. Failure to follow these instructions may result in delay of processing invoices for payment. The Company or Corporation bidding shall be the only office authorized to receive orders, do the billing and invoicing and receive payment. If the bidder/vendor wishes to ship or service from a point other than the home office he will furnish a list of these locations. HOWEVER, NO

ORDERS WILL BE PRESENTED TO, BILLING WILL NOT BE DONE FROM

NOR WILL PAYMENT BE MADE TO THESE LOCATIONS.

b. REQUIREMENTS ONLY PURCHASES: The proposed Contract shall be for the quantities actually ordered during the life of the contract only. UNLESS

OTHERWISE SPECIFIED, ALL CONTACTS ARE REQUIREMTNS-TYPE

CONTRACT, meaning that quantities indicated are only estimates of those actually needed, and actual quantities may be greater or less than those indicated. Billing shall be made in accordance with instructions by department or division issuing the purchase order, and only for quantities actually ordered and delivered. The City does not promise to purchase the quantity shown.

The City reserves the right to purchase none of the product or more than shown.

c. Taxes: Purchases by the City of Lawton are not subject to any Sales Tax or Federal Excise Tax. Exemption Certificates will be furnished upon request.

d. Discounts: Bidder/Vendors may offer a cash discount for prompt payment;

however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Bidder/Vendors are encouraged to reflect cash discounts in the unit prices quoted. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later.

e. All provisions of the Uniform Commercial Code shall be adhered to.

28. EXTENSION: At the end of the contract period, the contract may be extended for a period not to exceed twelve (12) months, and may be further extend for one (1) additional period not to exceed twelve (12) months, by mutual agreement between the City and the bidder/vendor.

The extended contract shall, upon the signing by both parties, become a binding agreement and shall remain in force and effect until terminated by either party, provided that either party to the contract shall have the option to terminate said extended contract upon thirty days’ prior written notice of termination by one party to the other.

29. CONFLICT OF INTEREST: The Invitation to Bid hereunder is subject to the provisions of City of Lawton Charter and City Code. All bidder/vendors must disclose with the bid the name of any officer, director or agent who is also an employee of the City of Lawton or any of its agencies or subdivisions. Further, all bidder/vendors must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more in the bidder/vendor’s firm or any of its branches.

30. PATENTS AND ROYALTIES: The bidder/vendor, without exception, shall indemnify and save harmless the City of Lawton, its departments, boards, commissions, agencies, institutions and all employees of the aforementioned from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract including its use by the City of Lawton. If the bidder/vendor uses any design, device or

Revised 05/07 materials covered by letters, patent copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or cost rising from the use of such design, device, or materials in any way involved in the work.

31. FACILITIES: The City reserves the right to inspect the bidder/vendor’s facilities at any time with reasonable prior notice.

32. BANKRUPTCY: If the bidder/vendor becomes bankrupt or insolvent, or if a petition in bankruptcy is filed against the bidder/vendor, or if a receiver is appointed for the bidder/vendor, the City shall have the right to terminate this contract upon written notice to the bidder/vendor without prejudice to any claim for damages or any other right of the City under this contract t the time of such termination.

33. ASSIGNMENT: This contract shall not be assigned by the bidder/vendor without written consent of the City.

34. INSURANCE: If insurance is required in the specifications to this agreement, unless otherwise specifically stated, proof of the following types and amounts shall be furnished to the City, showing the City as an additional insured thereunder without cost to the City of Lawton, prior to the awarding of the contract:

a. General Liability: The bidder/vendor shall procure and maintain in full force and effect, for the term of the Contract, a policy or policies under a comprehensive form as required by state law. In addition, the bidder/vendor shall have, during the term of the Contract, insurance in the minimum amount of twenty-five thousand dollars ($25,000) property damages, arising from a single occurrence. One hundred twenty-five thousand dollars ($125,000) for personal injures arising from a single occurrence, and one million dollars ($1,000,000) for any number claims arising out of a single occurrence or accident. This policy or policies shall hold harmless and indemnify the City of Lawton its department boards, commissions, agencies, institutions and all employees of the aforementioned. A current certificate showing that the bidder/vendor has in force and effect such insurance shall be maintained on file with the City Clark of the City.

b. Automobile Liability: The bidder/vendor shall procure and maintain in full force and effect, for the term of the Contract, vehicle liability coverage in the amounts specified in subparagraph A of this section. In addition, the bidder/vendor shall have, during the term of the Contract, vehicle liability coverage as outlined in the attached specifications. If higher coverage is required by any regulatory entity with oversight of the bidder/vendor’s business, the City Code, or other authority, then proof of the higher coverage must be provided. This policy or policies shall hold harmless and indemnify the City of Lawton, its departments, boards, commissions, agencies, institutions, and all employees of the aforementioned. A current certificate showing that the bidder/vendor has a place shall be maintained on the file with the City Clerk of the City.

c. Worker’s Compensation: The bidder/vendor shall procure and maintain in full force and effect for the period of the Contract, full workers’ compensation insurance in accordance with the laws of the State of Oklahoma to protect himself and the City against liability under the workers’ compensation and occupational disease statutes of the State of Oklahoma. A current certificate showing that the bidder/vendor has in force and effect the aforesaid insurance or a current certificate showing exemption from the requirement shall be maintained on file with the City Clerk of the City.

Revised 05/07

35. BONDS: Neither Bidder’s Bonds or Performance Bonds are required unless specifically set forth in the specifications attached hereto. If Bonds are required, the same shall be held under the following requirements and specifications unless otherwise indicated:

a. Bidder’s Bonds: If required as a part of the specifications on this contract, bids filed with the Municipal Clerk must be accompanied by a Bidder’s Bond, certified check or cashier’s check in the amount state made payable to the City of Lawton. This amount will be retained by the City as damages in the event successful bidder/vendor fails to comply with the terms of this agreement, but shall in no way act as a remedy or limitation on damages available to the City, which may pursue any and all other remedies available either in equity or at law. All Deposits and Bonds will be returned to the unsuccessful bidder/vendor’s within a reasonable time after the contract has been awarded, and to the successful bidder/vendor upon full performance of the contract.

Bonds or funds deposited do not accrue interest while held.

b. Performance Bonds: If a performance Bond is required under the specifications of this agreement, the successful bidder/vendor must, prior to the award of the contract, post the bond, certified check or cashiers ck in the amount stated made payable to the City of Lawton. The Bidder’s bond posted will be returned to the successful bidder/vendor upon posting of the Performance Bond and completion of any additional requirements for execution of the contract by the bidder/vendor. The performance bond will be released or returned to the bidder/vendor, as appropriate, after satisfactory completion of the contract and the performance period as stated in the specifications attached or any amendments thereto.

36. TIME OF ESSENCE: Unless otherwise stated time shall be considered of the essence to this agreement.

a. Bidder/vendor specifically agrees that it shall be liable for failure to deliver or delay in delivery occasioned by and including, without limitations, strikes, lockouts, inability of obtaining material or shipping space, breakdowns, delays of carrier’s or suppliers, and pre-existing governmental regulations of the federal and state government or any subdivisions thereof, unless governmental acts and regulations affecting delivery could not be found, recognized, or discovered by due diligence on the part of the bidder/vendor prior to submission of his bid and the City Council’s acceptance thereof.

b. When time is not of the essence this contract shall be inoperative during such period of time that aforesaid delivery or acceptance may be rendered impossible by reason of fire, strike, Acts of God, or government regulation.

Provided, however, to the extent that the bidder/vendor has any commercially reasonable alternative method of performing his contract by purchase on the market or otherwise, he shall not be freed of his obligation hereunder by this clause.

37. DISCRIMINATION: Bidder/vendor agrees, in connection with the performance of work under this contract, as follows:

a. Bidder/Vendor will not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry, or physical or mental impairment. The bidder/vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or physical or mental impairment. Such actions

Revised 05/07 shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruiting or recruitment, advertising, lay-off, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. The bidder/vendor agrees to post in a conspicuous place available to employees and applicants for employment, notices setting forth provisions of this section.

b. The bidder/vendor agrees to include this non-discrimination clause in any subcontract connected with the performance under this contract.

c. In the event of the bidder/vendor’s non-compliance with the above nondiscrimination clause, this contract may be terminated by the City. The bidder/vendor may be declared by the City ineligible for further contracts with the City until satisfactory proof of intent to comply is made by the bidder/vendor.

38. DISTRIBUTION OF CONTRACT: One (1) copy of the contract or award letter shall be furnished to each successful bidder/vendor as a result of this bid. It shall be the bidder/vendor’s responsibility to reproduce and distribute copies of the contract to all distribution points listed in this bid whom will accept orders and complete deliveries. No additions, deletions or changes of any kind shall be made to this contract by the bidder/vendor.

39. ADVERTISING: In submitting a proposal, bidder/vendor agrees not to use the results therefrom as a part of any commercial advertising.

40. TERMINATION FOR CONVENIENCE OF THE CITY:

a. The performance of work and/or delivery of ordered materials, supplies, equipment, and/or services under this contract may be terminated by the City, in whole or in part, whenever it is determined to be in the best interest of the City.

b. Any such termination shall be effected by the delivery to the bidder/vendor of a notice of termination specifying the extent to which performance of work and/or delivery of ordered materials, supplies, equipment, and/or services are terminated, and the date upon which such termination becomes effective.

c. After receipt of a notice of termination, the bidder/vendor shall stop work and/or place no further orders under the contract on the date and to the extent specified in the notice of termination.

41. VENUE: This contract shall be governed by the laws of the State of Oklahoma.

42. OKLAHOMA STATE CONTRACT: Some items which the City solicits bids for are on the Oklahoma State Contract. The City is eligible to purchase from the State Contract and will check the prices on the State Contract and may elect to purchase under that contract without termination of this agreement.

43. INTEGRATED AGREEMENT: This writing, with the attachments hereto, and any associated purchase orders constitute the entire agreement of the parties. No separate promises or agreements have been made other than those contained herein. This agreement may not be modified except in writing signed by both parties.

Revised 05/07

44. ENERGY SAVINGS: Oklahoma is an energy conservation State and we welcome any comments on your bid that would indicate energy savings. Energy savings will be considered on all bids where specifications call for Life Cycle Cost Analysis.

AFFIDAVIT FOR PAYMENTS IN EXCESS OF $25,000.00

CITY OF LAWTON, STATE OF OKLAHOMA

STATE OF ________________________

SS

COUNTY OF ______________________

The undersigned (architect, contractor, supplier or engineer), of lawful age, being first duly sworn, on oath says that this contract is true and correct. Affiant further states that the (work, services or materials) will be (completed or supplied) in accordance with the plans, specifications, orders or requests furnished the affiant. Affiant further states that (s) he has made no payment directly or indirectly to any elected official, officer or employee of the City of Lawton, any county or local subdivision of the state, of money or any other thing of value to obtain or procure the contract or purchase order.

Business Name / Contractor Name

Signed

Print : ____________________________

Attested to before me this day of 20___.

Notary Public

My Commission Expires 20 .

NOTE: Copy of this Affidavit must be attached to any invoice submitted by an architect, contractor, or engineer or supplier for work, services, or materials completed or supplied under the terms of the contract or contracts in excess of $25,000.00.

[AFFIX SEAL]

CONTRACTOR’S CERTIFICATE OF COMPLIANCE

WITH NON-DISCRIMINATION PROVISIONS OF THE CONTRACT

In accordance with the provisions of this Contract relating to non-discrimination, it is hereby certified that I/we have complied with the provisions of Section 10-1-112 of the Code of Ordinances of the City of Lawton in the performance of any work in connection with this Contract.

Contract Number Name of Contractor (Print)

Date Signature, Member of Firm or Officer of Corporation

Title

CITY OF LAWTON

212 SW 9th Street

Lawton, Oklahoma 73501

(580) 581-3500

SECTION 0201

WATERLINE CONSTRUCTION

I. GENERAL:

All potable water mains shall be constructed of ductile-iron materials, or polyvinyl-chloride (PVC) materials. All construction materials and procedures shall conform to Oklahoma State Department of Environmental Quality (ODEQ) requirements, City of Lawton standard details, the construction drawings, and the following specifications.

All standard specifications referred to shall be the latest edition in effect at the time construction begins.

II. MATERIALS:

1. DUCTILE IRON PIPE: Ductile-iron pipe shall be manufactured in the United States of America in accordance with AWWA C151 (ANSI A21.51). The pressure rating, thickness class, net weight of pipe without lining, length of pipe and name of manufacturer shall be clearly marked on each joint of pipe.

1.1 JOINTS:

1.1.1 BURIED JOINTS: Shall be push-on, mechanical, or

restrained in accordance with AWWA C111.

1.1.2 ABOVE GROUND JOINTS: Shall be flanged in

accordance with AWWA C110.

1.1.3 JOINT GASKETS: Shall comply with AWWA C111

(ANSIA21.11).

1.2 COATINGS:

1.2.1 INSIDE: All ductile-iron pipe shall be internally lined with Cement-mortar in accordance with AWWA C104 (ANSIA21.4).

1.2.2 OUTSIDE: All ductile-iron pipe shall be coated externally with a bituminous coating or coal tar primer approximately 1 mil thick. The finished coating shall be continuous and smooth.

1.3 THICKNESS CLASS:

1.3.1 Ductile-Iron Pipe: The thickness class for ductile iron pipe shall be Class 50 for underground pipe and Class 52 for aboveground pipe unless specified differently elsewhere in these specifications or on the construction drawings.

2. POLYVINYL-CHLORIDE (PVC) PIPE: PVC pipe shall be manufactured in accordance with AWWA C900 for pipe all pipe Each joint of pipe shall be clearly marked with the nominal size and O.D. base, material code designation, dimension ratio number, AWWA pressure class and designation number, manufacturer's name or trademark and production code, and seal of the testing agency verifying the suitability of the pipe material for potable water service.

2.1 JOINTS:

2.1.1 BURIED JOINTS: All pipe joints shall be push-on.

2.1.2 JOINT GASKETS: Shall be elastomeric and comply with

ASTM F477.

2.2 THICKNESS CLASS:

2.2.1 PVC PIPE: The thickness class for PVC pipe shall be DR- 18 unless specified differently elsewhere in these specifications or on the construction drawings. PVC pipe shall not be used for above ground installations.

3. FITTINGS:

3.1 DUCTILE-IRON COMPACT FITTINGS: All fittings shall be

ductile-iron compact fittings and shall comply with AWWA C153. All mechanical joint fittings through 24" Dia. pipe shall be Class 350.

Mechanical joint fittings for larger than 24” Dia. pipe and all flanged fittings shall be Class 250. All fittings shall have the same inside and outside coatings as ductile-iron pipe. Join pipe and fittings in accordance with manufacturer’s instructions, unless otherwise shown or specified.

4. MECHANICAL JOINT RESTRAINTS:

4.1 DESIGN/MATERIAL

The mechanical joint restraints shall be designed so that the wedges and wedge actuating components are incorporated into the design of the follower gland. It shall consist of individually activated wedges that increase their resistance to pullout as pressure or external forces increase. These wedges must be mechanically retained. “Set Screw” designs are not acceptable.

The mechanical joint restraints shall be made from grade 65-45-12 ductile iron material in accordance with ASTM A536. The wedges shall be heat treated to a minimum hardness of 370 BHN.

The mechanical joint restraints shall be designed with torque-limiting twist-off nuts to assure proper actuation of the restraining wedges.

Once the twist-off nut is removed it will expose a bolt head of proper size to loosen and remove the joint restraint if conditions require its removal or repositioning. This bolt head must be capable of accommodating a six-point socket for loosening and tightening.

Chemical and nodularity test shall be performed as recommended by the Ductile Iron Society, on a per ladle basis.

The mechanical joint restraints for ductile iron pipe must have dimensions and thicknesses equal to or greater than the EBAA Iron Megalug 1100 series. The mechanical joint restraints for PVC must have dimensions and thicknesses equal to or greater than the EBAA Iron Megalug 2000 PVC series.

4.2 TRACEABILITY

An identification number consisting of year, day, plant and shift (YYDDD) (plant designation) (shift number), shall be cast into each gland body. All physical and chemical test results shall be recorded such that they can be accessed via the identification number on the casting. These Material Traceability Records are to be made available, in hard copy, to the purchaser that requests such documentation and submits his/hers gland body identification number.

4.3 COATING

All wedge assemblies and related parts shall be processed through a phosphate wash, rinse and drying operation prior to coating application.

The coating shall consist of a minimum of two coats of liquid Xylan fluoropolymer with heat cure to follow each coat.

All casting bodies shall be surface pretreated with a phosphate wash, rinse, and sealer before drying. The coating shall be electrostatically applied and heat cured. The coating shall be a polyester based powder to provide corrosion, impact, and UV protection. Requests for approved equal must submit coating material and process details for review prior to bid.

4.4 APPROVALS

Mechanical joint restraint devices for ductile iron pipe shall be listed by Underwriters Laboratories (3” through 24”) and approved by Factory Mutual (3” through 12”)

Mechanical joint restraint devices for PVC pipe shall be listed by Underwriters Laboratories and approved by Factory Mutual (4” through 12”). The sizes 4” through 24” shall meet or exceed the requirements of ASTM F1674 of the latest revision.

Mechanical joint restraints for ductile iron pipe shall be Megalug Series 1100, and/or for PVC shall be Megalug Series 2000 produced by EBAA Iron Inc. or approved equal.

The Engineer/Project Manager shall be the sole authority in determining acceptability of all products.

5. POLYETHYLENE ENCASEMENT: Polyethylene used to wrap pipe, fittings, and other appurtenances shall be manufactured in accordance with

AWWA C105 (ANSI A21.5).

6. RESILIENT-SEATED GATE VALVES: All gate valves furnished shall be manufactured by Mueller, American-Darling, U.S. Pipe, Clow, M&H or Kennedy. The valves shall conform to AWWA C509, except where modified by the following specifications:

6.1 JOINTS: Valves to be hub end, mechanical joint unless

specified differently on the plans. The dimensions of sockets for hub-end and mechanical-joint valves shall conform to the dimensions of AWWA Standard Specifications for Special Casting not lighter than Class B, and in any case, shall have an inside diameter not less than

0.80 inches larger than the outside diameter of the pipe connected therewith.

6.2 STEM: The valve stem shall be non-rising. The stem seal shall be comprised of one "O" ring above and one "O" ring below the thrust collar forming a lubricant reservoir between to isolate and lubricate the thrust collar and thrust collar bearing surfaces. The thrust collar shall be secured in a machined recess in the top of the bonnet so replacement of the stem can be made without bonnet removal.

6.3 OPERATING NUT: The operating nut shall be left-hand

opening (counterclockwise) and shall be painted black.

6.4 DISC: The valve disc shall be fully epoxy coated with the rubber seat attached to the disc by self-setting stainless steel set screws or shall be fully rubber encapsulated. The disc shall be constructed in such a manner as to eliminate the collection of corrosive material in the center of the disc cavity.

6.5 FLANGES: All flanges for flanged-end valves shall conform to the American Class 125 standard.

6.6 INTERIOR COATINGS: All internal ferrous metal surfaces

(machined or cast) shall be factory epoxy coated with an epoxy material approved by the Food and Drug Administration.

7. BUTTERFLY VALVES: All butterfly valves shall be designed for buried operation. Valves shall conform to AWWA C504 and be Class 150B unless specified differently elsewhere in these specifications or on the construction drawings.

7.1 BODY, DISC & SHAFT: Butterfly valves shall have cast iron or ductile iron bodies, alloy cast iron or ductile iron discs, and one-piece stainless-steel shafts extending full size through the valve disc and bearings.

7.2 SEATS: Valve seats shall be constructed of Buna-N and

bonded or mechanically retained to the valve body or to the body or disc. Ring type rubber seats not mechanically fitted to the body or disc will not be acceptable. Seals mounted on the disc shall be designed with a shoulder providing 360° mechanical retention against the seat pulling out from between the retaining ring and disc. The clamp ring cap screws shall pass through the rubber seat for added retention.

7.3 JOINTS: Valves shall have mechanical or flanged ends. Flange gaskets, if used, will be red rubber.

7.4 SHAFT SEAL & BEARINGS: Shaft seals shall be self-

adjusting Chevron type seals. Bearings shall be of one piece and completely retained in hubs cast integral with the body.

7.5 OPERATOR: Operators shall be capable of being earth covered and shall be fully gasketed and grease packed and designed to withstand submersion in water to at least ten (10) psi. The operator shall be standard traveling-nut type, manual operation, turning counter-clockwise to open, requiring a minimum of 30 turns to move from fully open to fully closed. Buried operators shall be equipped with valve boxes containing a valve position indicator showing direction to open.

8. TAPPING SLEEVES AND VALVES: Tapping sleeves and valves shall be manufactured by Powerseal, Mueller, American-Darling, Kennedy, U.S. Pipe or approved equal. All taps shall be at least two (2”) inches smaller that the mainline pipe diameter. Taps shall not be allowed on pipe with diameters twelve inches (12”) and smaller. The Engineer/Project Manager and Water Superintendent may approve a saddle installation for pipe twelve inches (12”) and smaller at a location were health or safety concerns are present.

8.1 Ductile-iron tapping sleeves (all sizes) shall be heavy duty, bolted type using cadmium plated iron bolts, etc. Restrained mechanical joint type shall be used for all sizes.

Stainless steel tapping sleeves (all sizes) shall be 304 stainless steel, full wrap around type with stainless steel bolts, etc. Restrained mechanical joint type (equal to PowerSeal 3480MJ-SS or 3490MJ-SS) shall be used for pipe sizes 36” and below, and flanged type (equal to PowerSeal 3480AS or 3490AS) for pipe sizes over 36”.

Epoxy coated steel tapping sleeves (for pipe larger than 24”) shall be 150 psi working pressure, stainless steel nuts and bolts, anode protection, sand backfill and 12 mil thickness of fusion bonded epoxy coating (interior/exterior). Restrained mechanical joint type shall be used for pipe sizes thru 36” and flanged type for pipe sizes larger than 36” .

All tapping sleeves shall be wrapped with polyethylene. All tapping sleeves and valves shall have poured concrete blocking.

8.2 VALVE ENDS: Valve ends for restrained mechanical joint

type sleeves shall be standard mechanical joint. Valve inlet ends for flanged type sleeves shall be flanged with centering lip on the valve flange to fit recess or counter bore on the outlet tapping sleeve flange. The valve outlet end for flanged type sleeves shall be a standard mechanical joint end.

9. VALVE BOXES: All valve boxes shall be constructed of a piece of DR21 or thicker PVC piping and a two (2) piece cast iron type top. The cast-iron cover shall have the word "WATER" cast in the top. The cast-iron parts of the boxes shall be constructed of materials meeting the requirements of ASTM A 48 and shall be coated by dipping in hot bituminous base material such as used for pipe dip and shall be Sigma #VB-165 or approved equal.

10. FIRE HYDRANTS: Fire hydrants shall be manufactured in accordance with AWWA C502. The only fire hydrants acceptable are the U.S. Pipe Metropolitan 250, Mueller Centurion, East Jordon and Clow Medallion. The hydrants shall be designed for a minimum of 150 psi working pressure or 300 psi hydrostatic test pressure and shall conform to AWWA C502. Hydrant valve shall be a minimum of 5-1/4” diameter.

10.1 CONNECTIONS: The fire hydrant base shall have a 6"

mechanical joint connection. Hose connections shall consist of two 2- 1/2" streamers and one 4-1/2" pumper. The 2-1/2" outlets shall have a 60` V-threads, 7-1/2 threads per inch, and the outside diameter of the external threads shall be 3-1/16". The 4-1/2" outlet shall have 4 threads per inch, and the outside diameter of the external threads shall be 5- 3/4". All hose connections shall have National Standard threads.

10.2 PAINTING: Hydrants shall be painted with primer and finish coats of fire hydrant red paint per AWWA C-502.

10.3 OPERATING UNIT: The operating nut shall be 1-1/2"

pentagon shape and shall open counter-clockwise.

11. INDIVIDUAL SERVICE MATERIALS: Water service installations are governed by Lawton City Code, and specifications have been prepared by the Engineer/Project Manager. The contractor shall follow these specifications in this work.

III. CERTIFICATION:

The Contractor shall furnish the Engineer/Project Manager an affidavit from the materials manufacturers to the effect that all inspections and tests as required in the standard specifications have been made and that the results thereof meet the requirements of the specifications.