CJCF Food Service Steamer RFQ 6.18.2025 R..pdf

Ohio Department of Youth Services

Request for Quote (RFQ)

CJCF Food Service Steamer Solicitation: SRC0000031945

Purpose: This solicitation is to award a contract to a supplier who can provide and install a

Commercial Food Service Gas Steamer for the Ohio Department of Youth Services (ODYS)

Circleville Juvenile Correctional Facility (CJCF).

RFQ Schedule:

• RFQ Issued: 6/18/2025

• Inquiry Periods Begins: 6/18/2025

• Site Visits: Encouraged, Not mandatory, no later than 7/3/2025

• Inquiry Period Ends: 7/4/2025 12:00PM

• Quotes Due: 7/8/2025 10:00AM

Site Location:

• Circleville Juvenile Correctional Facility (CJCF):

o 640 Island Rd

Circleville Ohio, 43113

Site Visits:

Suppliers are not required to attend a site visit to be considered for contract award. If the supplier prefers to visit the site prior to submitting a quote, please submit an inquiry from the

RFQ.

General Information:

Services will be coordinated with facility’s’ Business Administrator and will take place during normal working hours Monday - Friday between 8:00 am – 4:00 pm (EST).

CJCF will provide a facility escort to accompany the supplier during each visit.

The awarded supplier must also be able to perform the installation of the equipment and its accessories in a manner that protects any limited warranty. A performance startup will be completed to confirm proper installation and validate the warranty. If there are defects to be found with the installation process, the supplier must guarantee resolve any installation issues.

• ODYS requires contractors to be experienced and qualified to perform the installation.

• Services shall be completed in accordance with current regulations, including but not limited to, Ohio code requirements and manufacturer recommendations.

• Contractors shall provide the ODYS Maintenance team detailed documentation of the Services performed once completed, or at the very latest within five (5) business days.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to an offeror, there may not be direct communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of ODYS involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective offerors may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period. To make an inquiry, prospective offerors must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective offerors submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective offeror who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the

OhioBuys website where it will be posted for viewing by all prospective offerors.

Attachments to an inquiry are not visible to ODYS, so please include all questions in the inquiry description field.

ODYS will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. Prospective offerors who attempt to seek information or clarifications verbally will be directed to submit an inquiry from the RFQ in Ohio Buys.

Cost Proposal:

Suppliers must complete the item grid in OhioBuys and provide Product Information as an attachment in OhioBuys.

The attachments must include:

1. Qualifications, including holding applicable licenses and/or certifications, to perform the scope of work.

2. Indicate your experience in performing the scope of work over the past five (3) years.

a. If subcontracting the installation, please provide the name of the subcontractor and list their qualifications and experience in performing commercial food service installations.

This quote must indicate:

• The cost for the Commercial Food Service Steamer including freight costs.

• Cost of the Installation fee inclusive of any needed installation kits.

• A performance startup

• Quotes must be valid for a minimum of sixty (60) days.

Service Description 1 x Commercial Food Service Gas Steamer CJCF currently owns SteamCraft Gemini 10 Stemer, model 24-CGA-10.2

While the quoted steamer does not need to be this model, the quoted steamer shall be equivalent in quality, and power to include the following specs:

• Pressureless Convection Design

• Dual compartmental with each compartment having independent controls

• Designed for up to 10 full size food service pans approximately 20 ¾” X 12 ¾”

• Automatic water fill

• Heavy duty doors and door latch mechanisms

• Easy Access Cleaning Ports

• Capability of holding a constant steaming temperature

• Digital Timer for each compartment

• Stainless Steel Adjustable Legs with Flanged Feet

• Capable of Steaming efficiently through even steam distribution

• Capable of Automatic steam shut off when door opens

• AGA compliant

• Must come with a 2 year warranty from date of installation.

Installation Fee

Time of Performance:

• The awarded contract is estimated to become effective on July 8th, 2025

Evaluation / Award:

• Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency with an emphasis on cost and experience.

STANDARD TERMS AND CONDITIONS:

By participating in this RFQ, the contractor explicitly agrees to all terms and conditions outlined within the T&C document provided.