City_Wide_Lot_Cleaning_and_Debris_Removal_(Addendum_#2_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB25-0387

CITY WIDE LOT CLEANING AND DEBRIS REMOVAL

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

CITY WIDE LOT CLEANING AND DEBRIS REMOVAL

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VENDOR QUESTIONNAIRE

9. PRICING PROPOSAL

City Wide Lot Cleaning and Debris Removal

1. INTRODUCTION

1.1. Summary

The Contractor shall furnish all labor, materials, equipment, and supervision necessary for the cleaning of all lots that are in violation of applicable City of Orlando ("City") or

Orange County Code, as requested by the City.

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

1.3. Contact Information

Direct all questions and inquiries to the following:

Angela L. Thomas, MBA, CPPB

Senior Purchasing Agent

400 S Orange Ave

4th Floor Purchasing

Orlando, FL 32801

Email: angela.thomas@orlando.gov

Phone: (407) 246-2563

Department:

Code Enforcement

1.4. Timeline

Issue Date May 22, 2025 mailto:angela.thomas@orlando.gov tel:(407)246-2563

Pre-Bid Conference (Non-

Mandatory)

May 29, 2025, 10:00am

JOIN THE VIRTUAL PRE-BID

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_MWNmNGQwMm

ItOGE0MC00NzM5LWEyNzMtYTYzNzE5

MWE5NDZm%40thread.v2%2F0%3Fconte xt%3D%257b%2522Tid%2522%253a%25

227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=98360997-78b4-43c7-

9d1c-a75f38864846&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 493 457 983#

Cut-off date for Questions by

Bidder

June 9, 2025, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MWNmNGQwMmItOGE0MC00NzM5LWEyNzMtYTYzNzE5MWE5NDZm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=98360997-78b4-43c7-9d1c-a75f38864846&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Bid Due Date and Time June 20, 2025, 2:00pm

JOIN THE VIRTUAL OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_OTQzMzRjMzctO

DNhYS00ZDczLThlMmItODI2MWVlZjY5Yz

Jj%40thread.v2%2F0%3Fcontext%3D%25

7b%2522Tid%2522%253a%25227594da9 b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%2522385cb248-c330-4435-a71e-

09af2b540b01%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=01265e53-436b-408c-b19c-c0e70b391ad2&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 558 624 607# https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTQzMzRjMzctODNhYS00ZDczLThlMmItODI2MWVlZjY5YzJj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=01265e53-436b-408c-b19c-c0e70b391ad2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTQzMzRjMzctODNhYS00ZDczLThlMmItODI2MWVlZjY5YzJj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=01265e53-436b-408c-b19c-c0e70b391ad2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTQzMzRjMzctODNhYS00ZDczLThlMmItODI2MWVlZjY5YzJj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=01265e53-436b-408c-b19c-c0e70b391ad2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_OTQzMzRjMzctODNhYS00ZDczLThlMmItODI2MWVlZjY5YzJj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%2522385cb248-c330-4435-a71e-09af2b540b01%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=01265e53-436b-408c-b19c-c0e70b391ad2&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Attachment H - Human Trafficking Affidavit. This form should be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

J. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

K. Bid Security, if applicable.

L. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Friday, June 20, 2025. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, and supervision necessary for the cleaning of all lots that are in violation of applicable City of Orlando ("City") or

Orange County Code, as requested by the City.

4.1. LOT CLEANING SERVICES

The Contractor shall provide the following services to comply with City of Orlando Code requirements with Work orders in accordance with Section IV (Work Orders).

A. MOWING - In residential and commercial areas, grass shall be cut to a maximum height of three (3) inches. On open and vacant lots and the adjoining public right-of-way between the lot and adjacent street(s), grass shall be cut to a maximum of four (4) inches. The cuttings shall be removed from the sidewalks, driveways, and street frontage by use of mechanical blower. Excessive grass debris generated by the Contractor shall be removed from the lot and all costs shall be included in your unit price.

B. EDGING - Grass shall be neatly edged and trimmed around all plant beds, curbs, walks, roadways, trees, plants, and buildings. Use of "weedeaters" is discouraged around tree trunks. Use of chemicals for edging is prohibited without prior written authorization from the City. Excessive edging debris generated by the Contractor shall be removed from the lot and all costs shall be included in your unit price.

C. TRIMMING - Dead branches and excessive growth shall be removed from trees, shrubs, fencelines, and ground covers. No trimming shall be performed that alters the shape, height, and fullness with respect to the intended character of the plantings. All trimming debris generated by the Contractor shall be removed from the lot and all costs shall be included in your unit price.

D. TRASH AND DEBRIS REMOVAL - Trash and debris located on a lot prior to the

Contractor performing any Work including, but not limited to, demolition and removal of dilapidated sheds and fences, decayed/decaying building materials, household furniture/furnishings, appliances, mechanical or transportation parts, tires, fallen trees up to 12” in diameter, limbs, cuttings, garbage, paper products, discarded metal, glass and wood products shall be collected and removed from the lot. All trash and debris generated by the Contractor shall be removed from the lot and all costs shall be included in the unit price.

E. UNDERBRUSH AND TREE SKIRTING - Underbrush shall be cut and trees skirted to a height eight (8) feet from ground level to allow for a non-obstructive view of the lot. All limbs and underbrush debris generated by the Contractor shall be removed from the lot and all costs shall be included in the unit price.

F. FALLEN TREES - Remove all fallen trees greater than 12” in diameter from the lot leaving ground reasonably consistent with adjoining properties. All tree debris generated by the Contractor shall be removed from the lot and all costs shall be included in your the unit price.

G. FILL DELIVERY - Clean fill dirt shall be added to holes, ditches, and ruts and graded so that the lot is consistent with adjoining lots and so as not to create drainage onto adjacent lots. This service shall be priced by the cubic yard. The number of cubic yards for each lot shall be agreed upon by the Contractor and the City and so noted on the Work Order prior to commencement of this Work.

H. GRADING OF DIRT - Accumulations of dirt on a lot shall be graded so that the lot is consistent with adjoining lots and so as not to create drainage onto adjacent lots. This service shall be priced by the cubic yard. The number of cubic yards for each lot shall be agreed upon by the Contractor and the City and so noted on the Work Order prior to commencement of this Work.

I. REMOVAL OF DIRT - Dirt shall be removed and graded so that the lot is consistent with adjoining lots and so as not to create drainage onto adjacent lots. This service shall be priced by the cubic yard. The number of cubic yards for each lot shall be agreed upon by the Contractor and the City and so noted on the Work Order prior to commencement of this Work.

J. TIRE DISPOSAL - Remove all tires on the lot and dispose of in full compliance with any applicable regulations. This service shall be priced by the flat rate per tire, as listed on the pricing page.

4.2. EQUIPMENT

A. Bidders should submit, with their Bid, a comprehensive list (Attachment

“I”: Equipment Listing) of all Bidder-owned equipment and any leased equipment to be used in the performance of these services. Equipment utilized by the

Contractor shall be in good repair (i.e., sharp blades for clean cut, all required safety devices and equipment in place and operational, no excessive smoke, noise or leaks) and shall be maintained to achieve maximum operating efficiency at all times. The Bidder should have as a minimum, the following equipment and quantities (to be indicated on Attachment “I”: Equipment Listing):

1. 1 – 15 cubic yard dump truck or dump trailer

2. 1 – Tractor operated bush hog

3. 1 – Arm mower tractor or loader

4. 1 – Front end loader

5. 1 – Commercial lawn mower (walk behind, </= 21” cut)

6. 1 – Commercial lawn mower (walk behind, ride on or stand on, > 21” cut)

7. 1 – Chipper/mulcher capable of chipping or mulching skirted limbs

8. 2 – Edgers

9. 2 – Mechanical blowers (leaf blower)

10. 2 – Weedeaters (line trimmer)

11. 1 – Chain saw

12. 1 – Digital camera

A. Equipment utilized by the Contractor shall be subject to inspection by City personnel at any time, and any equipment deemed unsafe or inoperable by the

City should be removed from the premises immediately.

B. The Contractor is responsible to ensure that all workers performing under this

Contract are equipped with, and properly utilizing, all applicable personal safety equipment at all times, while performing Work under this Contract.

C. The use of electrically operated equipment (i.e., mowers and edgers) shall not be permitted.

4.3. ATTIRE AND CONDUCT

A. The Contractor shall have all personnel wear Contractor furnished uniforms with logos affixed thereon that clearly identify the Contractor's company name. The

Contractor shall only use their personnel; day laborers are not allowed to perform work on this Contract.

B. Tank tops and mid-drift shirts are not acceptable. Contractor personnel shall be neat in appearance, courteous, and perform their functions with the appropriate professionalism.

4.4. WORK ORDERS

A. The Contractor shall pick up Work Orders on Wednesday of each week at the

Code Enforcement Division, City Hall, 400 South Orange Ave., Orlando, Florida.

B. The Contractor shall notify the Code Enforcement Division to report job costs in excess of the Work Order, breakdowns, or any other unforeseen problems. If notification takes place after office hours, the Contractor is to leave a message on the voice mail system. The Contractor shall provide a cell phone for the purpose of field communication with City personnel. The Contractor shall not perform the Work specified herein after daylight hours.

C. If, upon arrival at the address or lot identified on the Work Order, the Contractor, utilizing reasonable judgment, determines or suspects that Work is either on-going or in fact has been accomplished, the Contractor shall immediately contact the Code Enforcement Division for further instructions.

1. At no time shall the Contractor be authorized to continue cleaning the lot if the

City or a representative of the City requests or commands the Contractor to stop.

2. The Contractor shall try to obtain the name(s) of the person issuing the stop

Work request.

D. The Contractor shall note time of Work stoppage, pertinent events, and the degree of Work accomplished, and all related costs as outlined in the

Agreement. The Contractor shall notify the Code Enforcement Division immediately of the Work intervention.

1. The Contractor will coordinate schedule with the Code Enforcement

Division before entering fenced in lot.

E. At no time will there be more than thirty (30) Work Orders for any one (1) week, nor will there be more than 450,000 square feet of area to clean at any one site. If the City has no lots to be cleaned for the coming week, or if other circumstances warrant, the City shall inform the Contractor of such fact(s).

1. The Contractor shall be responsible for measuring the square footage of area to receive the Work specified herein.

F. The Contractor shall complete all Work within seven (7) calendar days after the

Work Orders have been picked-up. Failure to complete the Work within seven (7) calendar days, may result in the City assessing the Contractor a penalty of $50.00 per day, per Work Order. Continued failure to comply for a period of five (5) calendar days may be grounds for termination of the

Contract. Extensions of time shall be allowed only upon the submittal of written justification and to be approved by the Division Manager of Code Enforcement or their designee.

G. Each Wednesday at 9:00 a.m., the Contractor shall submit to the Code

Enforcement Division at City Hall, 400 South Orange Ave., Orlando, Florida, the

Work Orders for Work completed during the previous week. The City shall inspect the Work within 48 hours after notification of completion, excluding

Saturday and Sunday and City holidays. Should the City find the Work unsatisfactory, the City will inform the Contractor. The Contractor shall correct the Work within twenty-four (24) hours (excluding Saturday and Sunday) after receipt of such notice. Failure to correct the deficiencies within the above time limit may be cause for termination of the Contract.

H. The City reserves the right, upon verbal notice to the Contractor prior to the start of Work, to withdraw any lot from the number of lots to be cleaned or to change the scope or degree of Work to be performed at any lot. An amended Work

Order will be issued subsequently to set forth the written change to the original

Work Order.

I. All completed Work Orders submitted to the City shall include the following information:

1. Size of lot and amount of debris removed. Attach dump tickets and pictures of each load of trash. Each picture shall be marked with the location, date, and time. (A digital camera shall be used and pictures may be sent through e-mail in a Jpeg format)

2. Itemized list of costs.

3. Pictures of the property before and after cleaning with location, date, and time.

4. Total cost.

5. Contractor's signature.

J. Accompanying the completed Work Order, the Contractor shall submit an invoice to the City of Orlando, Code Enforcement Division, at the completion of each week's Work. Each invoice shall contain the Work Order number for each lot cleaned and the itemized amount due for each lot. This is required for payments to be processed. Invoices not including this information shall be considered as incorrect invoice and the Contractor shall be required to provide a corrected invoice before processing.

K. The Contractor shall obtain all necessary local, regional, state or federal permits or licenses and comply with all laws, rules and regulations for the performance of the Work specified herein. The Bidder / Conbtractor shall provide proof of permits or licenses, where applicable. The Contractor must operate from a commercial location appropriately zoned for the business specified. Any material removed from a site shall be transported and disposed of in full compliance with any applicable regulations.

5. STANDARD TERMS AND CONDITIONS

5.1. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR

SUBMITTAL PROCESS

A. All communication and contact regarding this solicitation shall be directed to the

Purchasing Agent referenced on the cover page of this solicitation.

B. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation).

1. Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement

Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a Respondent or potential

Respondent (or on a Respondent or potential Respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, or any other person or entity providing advice to the City related to this solicitation.

2. During the prohibited communication period, all contacts and communications regarding the solicitation by a Respondent, or potential Respondent, including their agents, representatives and others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s

Chief Procurement Officer.

3. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the

Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a Respondent or potential Respondent under the City’s Procurement Code.

C. Any questions by a Respondent relative to the interpretation of specifications or the submittal process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the

Procurement and Contracts Division ten (10) days prior to the date set for the receipt of submittals. Any interpretation made to prospective Respondent with respect to questions submitted prior to the cut-off date for questions to be answered prior to the submittal deadline will be expressed in the form of an

Addendum to the specifications which, if issued, will be conveyed to all prospective Respondents no later than five (5) days before the date set for receipt of submittals. Oral answers and written answers not answered in an

Addendum issued by the Procurements and Contracts Division will not be binding.

D. Openings shall be public, on the date and at the time specified on the

Solicitation, with the total submittal amount being read aloud. It is the

Respondents responsibility to assure that their submittal has been entered online no later than the due date and time of the opening. The Respondent's name and verification of bond submittal, if applicable, will be publicly announced aloud at the opening.

5.2. RESPONDENT QUALIFICATION

Submittals will be considered from Respondents who have adequate personnel and equipment and who are so situated as to perform prompt service or provide required goods. The City reserves the right to request information or conduct an inspection of the

Respondent's facility and equipment prior to the award of the contract.

Submittals will be considered only from Respondents which are regularly engaged in the business as described in this solicitation; with a record of performance for a reasonable period of time, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract under the terms and conditions herein stated.

The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practice in the industry and as determined by the City.

5.3. ALTERATIONS/CHANGES TO PRICE FORM(S)

Respondent shall not change or otherwise alter the quantity or unit designations on the

Price Form(s). The unit price and total extensions must correspond to these designations.

Each line item will be extended as indicated (quantity x unit price). The unit price shall prevail.

5.4. ADDENDA

It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website

(https://procurement.opengov.com/portal/orlando). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response.

5.5. UNBALANCED PRICING

As determined by the City's Chief Procurement Officer in the CPO’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the Chief Procurement Officer's opinion, the prices are, or appear to be, excessively unbalanced.

5.6. WITHDRAWAL

After opening, no changes in prices or other provisions shall be permitted. Respondents may withdraw or correct a submittal prior to the stipulated date and time for the opening of the Solicitation.

5.7. SELECTION/REJECTION OF OPTIONS

The City of Orlando reserves the right to select/reject options which are submitted, based on price and other considerations as deemed to be in the best interests of the City.

5.8. IRREVOCABLE OFFER

The submission of a response shall constitute an irrevocable offer to the City by the

Respondent for a period of ninety (90) days from the date of opening to provide the goods and services set forth in this solicitation upon the terms, conditions, and provisions of this solicitation, at the pricing set forth in the submittal.

5.9. QUANTITIES

The quantities for the items listed in this solicitation are estimated annual quantities for evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all Respondents that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

5.10. RESPONDENT'S CERTIFICATION FORM

Each Respondent shall complete the "Respondent's Certification Form” included with this

Solicitation. The form should be acknowledged before a Notary Public with notary seal affixed on the document. The failure of a Respondent to include this document with their submittal will be cause for rejection of the submittal.

5.11. SUBMITTALS

Submittals shall be submitted utilizing the form(s) provided herein. All submittals shall be properly executed with all blank spaces filled in. The signatures of all persons signing https://procurement.opengov.com/governments/portal/orlando shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the submittal. If the unit price and the total amount provided by a Respondent for any item are not in agreement, the unit price alone shall be considered as representing the Respondent's intention, and the totals shall be corrected to conform thereto.

5.12. INSPECTION, ACCEPTANCE, AND TITLE

Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss or damage to all items shall be the responsibility of the Respondent.

5.13. EXCEPTIONS TO TERMS AND CONDITIONS

When completing your submittal, do not attach any forms which may contain terms and conditions that conflict with those listed in the City’s solicitation document(s). Inclusion of additional terms and conditions, such as those which may be on your company’s standard forms, may result in your submittal being declared non-responsive.

5.14. SPECIFICATIONS

A. The specifications shown in the Invitation for Bid are intended to represent items of a quality level known to meet City’s requirements. While the City endeavors to promulgate written specifications that are accurate and nonrestrictive for submittal purposes, they may also reference an item by manufacturer’s name and model number. Respondents are cautioned that in the event of a discrepancy therein, such difference must be timely questioned in writing. Any written question must be received by the Procurement and Contracts Division at the address on the cover of this solicitation no later than ten (10) days prior to the opening.

B. If any proprietary, trade, brand, or manufacturers' name or part number is used herein in describing the required equipment or materials, it shall be understood to indicate the minimum standard of composition and quality desired, and shall not be construed to exclude equipment or goods that equals or exceeds the functional capability and quality of the named equipment. The City, in its sole discretion, shall determine whether equipment or goods are equivalent in capability and quality.

C. In cases where an item is identified by a manufacturer's name, trade name, catalog number, or reference, it is understood that the Respondent proposes to furnish the item so identified and does not propose to furnish an "EQUAL" unless the proposed "EQUAL" is definitely indicated therein by the Respondent. The reference to a name brand is intended to be descriptive but not restrictive and only to indicate to the prospective Respondent articles that will be satisfactory.

Submittals on other makes and catalogs will be considered provided each respondent clearly states in their submittal exactly what he proposes to furnish and forwards with their submittal a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by their submittal.

The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the Respondent proposes to furnish which contains major or minor variations from the specification requirements but may comply substantially therewith. If no particular brand, model, or make is specified and if no data is required to be submitted with the submittal, the successful contractor after award and before manufacture or shipment may be required to submit working drawings or detailed descriptive data sufficient to enable the City to judge if such requirement of the specification is being complied with.

D. Respondents are strongly encouraged to submit equivalent equipment or materials for consideration during the question and answer period. If equivalent equipment or materials is proposed, indicate the manufacturer's name and model number for the equipment and include any literature or other explanation of the equipment's quality or performance with your submittal.

E. The equipment herein shall be new and shall be of the current production model.

If applicable, detailed equipment specifications for make and model offered shall be…