City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This is a Professional Services Agreement template document from the City of Hayward, California, designed to establish contractual terms and conditions for professional services procurement. The agreement outlines the framework for engaging qualified professionals to deliver specialized services, including detailed specifications for project scope, deliverables, and performance expectations. The document establishes the foundation for the City's RFP 26-029 for land value and ground lease appraisals of three city-owned properties on City Center Drive. Proposals must be submitted electronically through the City's eProcurement Portal by 4:00 p.m. on Wednesday, February 4, 2026. The procurement encompasses appraisal services for three parcels totaling approximately 5.79 acres, with deliverables including a kick-off meeting, document review, and preparation of draft and final appraisal reports in both bound and digital formats. The contractor selection is scheduled for February 11, 2026, with a question submission deadline of January 28, 2026. The contract term and renewal options are to be determined based on the selected contractor's proposal and the City's specific project requirements.

The pricing for this engagement shall be submitted on a not-to-exceed basis with task-specific hourly rates organized by personnel category, as detailed in the contractor's cost proposal. No incumbent vendor is identified for this procurement, and no specific set-aside designations for disadvantaged enterprises are noted in the available documentation. Respondent organizations must comply with the City of Hayward's Nondiscriminatory Affirmative Action Certification Statement requirements applicable to nonconstruction contracts of $25,000 or more, which include designation of an Equal Employment Opportunity Officer and maintenance of detailed employment records. All proposing firms must submit an Affirmation of Non-Involvement in Nuclear Weapons Development and a Non-Collusion Affidavit. The professional services agreement requires comprehensive insurance coverage with minimum single limits of $1,000,000 for bodily injury and property damage, as well as prevailing wage compliance under California Labor Code Sections 1771 and 1777.5. The City reserves the right to reject any or all proposals, negotiate with select proposers, conduct interviews, and split awards among multiple vendors.