City of Elgin various west side resurfacing.pdf
PDF 163 KB Posted
- Attached to
- 2026 Various West-Side Resurfacing
- Solicitation number
- 26-028
- Issued by
- Kane County, Illinois
About this file
This is an Invitation to Bid document issued by the City of Elgin, Illinois for the 2026 Various West-Side Resurfacing project (Bid 26-028). The project encompasses street resurfacing work including grinding, pavement patching, concrete curb and gutter removal and replacement, structure adjustments, HMA binder and surface pavement courses, landscape restoration, earth excavation, aggregate base installation, base repair, topsoil and sod placement, pavement markings, detector loop replacement, and all appurtenant work necessary to complete the project. Sealed electronic bids are due by 3:00 p.m. local time on Monday, July 20, 2026, with a question cutoff date of July 16, 2026 at 4:00 p.m. An original bid bond in the amount of 5% of the bid must be delivered to the City of Elgin Purchasing Department no later than 12:00 p.m. on July 20, 2026. Technical questions regarding the scope of work should be directed to Alex Riegler at Hampton Lenzini and Renwick, Inc. at ariegler@hlreng.com by July 16, 2026 at 4:00 p.m.
The successful bidder shall provide a Performance and Payment Bond equal to 100% of the total contract price and must comply with prevailing wage requirements, submitting certified payrolls to the City for the duration of the project. The project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. All subcontractors must conform to labor standards set forth in the contract documents. Bidders must submit qualified references for projects of similar size and scope if requested by the City. The City reserves the right to reject any or all bids or waive technicalities and informalities in any bid. Proposals withdrawn may not be resubmitted at the same letting. Bidding documents, including specifications and required forms such as affidavits, bid bonds, insurance requirements, and pricing sheets, are available for download at no cost through the City of Elgin's electronic bidding portal at https://cityofelgin.ionwave.net. Contact for purchasing process questions is Nickon Etminan, Purchasing Manager, at (847) 931-5606 or nickon.etminan@elginil.gov.
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Bid Opportunity Detail
Return to Listing Supplier Registration
Bid Information Type Invitation to Bid
Status Issued
Number Bid 26-028 (2026 Various West-Side Resurfacing)
Issue Date & Time 7/7/2026 06:36:48 PM (CT)
Close Date & Time 7/20/2026 03:00:00 PM (CT)
Question Cut Off Date 7/16/2026 04:00:00 PM (CT)
Time Left 11 days 23 hours 39 minutes 41 seconds
Notes Notice to Bidders Bid 26-028
2026 Various West-Side Resurfacing Sealed Bids will be received electronically by the City of Elgin, Illinois (Owner), by the Purchasing Department, until 3:00 P.M., local time, on Monday, July 20, 2026, for the City of Elgin’s 2026 Various West- Side Resurfacing. At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud.
The specifications and bidding documents are available for viewing and download for no cost at:
https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin’s web portal for electronic bidding. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department no later than 12:00 pm on July 20, 2026. All bid documents shall be uploaded to:
https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx.
The scope of work includes but is not limited to: Street resurfacing including, but not limited to, grinding, pavement patching, concrete curb and gutter and sidewalk removal and replacement, structure adjustments, HMA binder and surface pavement courses, landscape restoration, and appurtenant work. Additional items include earth excavation, aggregate base, base repair, topsoil and sod, pavement markings, detector loop replacement, and all other work necessary to complete the project as set forth in the bid documents.
All proposals must be accompanied by a bid bond, certified or cashier’s, or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City Council.
The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract.
The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements.
The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project.
Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid.
Questions regarding the bidding process or bidding software can be directed to Nickon Etminan, Purchasing Manager at (847) 931-5606 or nickon.etminan@elginil.gov. Technical questions regarding the scope of work should be addressed to Alex Riegler at Hampton Lenzini and Renwick, Inc. at ariegler@hlreng.com no later than July 16th, 2026, at 4:00 pm.
Dated: July 7, 2026 Nickon Etminan Purchasing Manager City of Elgin
Contact Information Name Nick Etminan Purchasing Officer
Address 150 Dexter Ct.
Elgin, IL 60120 USA
Phone 1 (847) 931 x5606
Fax
Email nickon.etminan@elginil.gov
Bid Documents
7/8/26, 4:20 PM City of Elgin eBidding https://cityofelgin.ionwave.net/PublicDetail.aspx?bidID=923&SourceType=1 1/2 https://cityofelgin.ionwave.net/Login.aspx
1 1 items in 1 pages
1 15 items in 1 pages
Document name Format
Bid Invitation Acrobat / PDF
Bid Attachments File Name Description File Size
AFFIDAVIT OF AVAILABILITY.pdf AFFIDAVIT OF AVAILABILITY 809 KB
AFFIDAVIT OF ILLINOIS BUSINESS OFFICE.pdf AFFIDAVIT OF ILLINOIS BUSINESS OFFICE 793 KB
AGREEMENT.pdf AGREEMENT 608 KB
BID BOND.pdf BID BOND 83 KB
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf BIDDER’S EMPLOYEE UTILIZATION FORM 159 KB
CERTIFICATION REQUIREMENTS.pdf CERTIFICATION REQUIREMENTS 154 KB
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 117 KB
INSURANCE REQUIREMENTS.pdf INSURANCE REQUIREMENTS 107 KB
LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL.pdf LOCAL PUBLIC AGENCY FORMAL CONTRACT PROPOSAL 971 KB
LOCAL PUBLIC AGENCY PROPOSAL BID BOND.pdf LOCAL PUBLIC AGENCY PROPOSAL BID BOND 803 KB
PRICING SHEET.pdf PRICING SHEET 700 KB
REFERENCES.pdf REFERENCES 575 KB
RESPONSIBLE BIDDER AFFIDAVIT.pdf RESPONSIBLE BIDDER AFFIDAVIT 246 KB
SEXUAL HARASSMENT.pdf SEXUAL HARASSMENT 696 KB
Bid 26-028 2026 Various West-Side Resurfacing.pdf Bid 26-028 2026 Various West-Side Resurfacing 56.72 MB
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