city of danville RFP Packet - 2 West Main Project.pdf

2 West Main

RFP # 810

City of Danville, Illinois

Proposal Opening: Thursday, October 29, 2026

10:00 AM

17 W. Main St. Danville, IL

TABLE OF CONTENTS

Request for Proposal

Instructions to Bidders ............................................................................ 4-6

General Conditions ............................................................................... 7-13

Description of Work ........................................................................... 14-23

Attachment A ..................................................................................... 24-25

Bidders Form of Proposal

Vendor’s Sworn Statement

Affirmative Action Requirements ....................................................... 28-29

Workforce Profile Addendum ............................................................. 30-32

Employer Certificate of Compliance Report Form .............................. 33-37

Sexual Harassment Guidelines .......................................................... 38-43

REQUEST FOR PROPOSAL

PROPOSAL #810

Notice is hereby given that the City of Danville is accepting sealed RFPs for the City of 2 W Main roof project. RPFs will be received at the Office of the City Clerk, 17 W. Main Street, Danville, Illinois until 10:00 AM Thursday, October 29, 2026. Illinois Prevailing Wage Act and all other Federal, State, and local laws shall be a part of this project. RFP documents and information are available at www.cityofdanville.org. Questions regarding RFPs may be directed to (217) 431‐3442.

The City of Danville is an Equal Opportunity and Affirmative Action Employer.

David Ruwe, Director of Public Works

City of Danville

INSTRUCTIONS TO BIDDERS

1. GENERAL

A. To be considered, RFPs must be made by these instructions to bidders.

B. This project is to be proposed at a square foot per price per area.

2. DOCUMENTS

A. Prime bidders may obtain RFP documents from the City Comptroller during regular business hours.

3. QUESTIONS

A. Submit questions about the RFP documents in writing to the City of Danville no less than 5 days before the time scheduled for opening RFPs via the Request for

Information Form. (See ATTACHMENT A)

B. Necessary replies will be issued to all prime bidders of record as addenda, which becomes part of the bidding instruments.

C. Oral instructions do not form a part of the bidding instrument.

D. Prime bidders shall check with the City within 72 hours before the RFP opening to confirm any addenda affecting bidding. Please contact Paul Storke at (217)

508-6316 or at paul.storke@cityofdanville.org.

4. BASIS OF RPFS

A. RFP shall include all costs for this project as described and indicated by the RFP documents.

B. Basis for bidding shall be on the brands, products, and requirements indicated or specified. Any time a brand name is used it shall be interpreted that the words

“or approved equal” follow whether they do or not. The City shall determine if the item is acceptable.

5. RFP FORM

A. RFPs shall be an exact copy of the Form of Proposal included in the RFP documents prepared on the bidder’s letterhead. By signing the Form of Proposal, the bidder forms the Contract, understanding that said Contract included the:

6. Instructions to Bidders

7. General Conditions

3. Description of Work

4. Attachment A

5. Bidders’ Form of Proposal

6. Vendor’s Sworn Statement

7. Affirmative Action Documents

8. Workforce Profile Addendum

9. Employer Certification of Compliance Form (ECCR Form)

10. Sexual Harassment Guidelines

6. RPF SECURITY

A. RFP security shall be a bid bond issued by a surety licensed in the State of Illinois or a cashier’s check.

B. RFP security shall be made payable to the City of Danville in the amount of five percent (5%) of the total RFP amount.

C. The successful Bidder’s security will be retained until the contract has been signed and the project is completed. The City reserves the right to retain the security of the next lowest bidder until a contract has been signed or until sixty

(60) days following the RFP opening, whichever is shorter. All other bid securities shall be returned as soon as practicable.

D. Should any bidder refuse to enter and/or perform a contract, under the terms of the bidding instrument, the City will retain the bid security without prejudice against any other damages or remedies, the City may pursue.

7. SUBMITTAL

A. Submit RFP, bid security, samples, and other required data in a sealed envelope.

Failure to provide required security/documents may result in rejection of the RFP.

B. The envelope should be clearly identified with the project name, the name and address of the Bidder, and the RFP Number # on the face of the sealed envelope.

C. RFPs must be received at the office of the City Clerk, 17 W. Main St., Danville, IL

61832 no later than 10:00 A.M. (CST) Thursday, October 22, 2026. RFPs will be publicly opened, and no other RFPs will be accepted.

8. WITHDRAWAL

A. RFPs may be withdrawn at any time before the RFP opening but may not be resubmitted. The City may, at its sole discretion, provide an exception if the RFP was turned in before the issuance of the addenda or if other conditions merit consideration.

B. RFPs may not be modified after submission.

C. RFPs may not be withdrawn or modified after RFP opening unless the Award of

Contract has been delayed by more than ninety (90) days.

9. ACCEPTANCE/ REJECTION

A. The City reserves the right to accept or reject any or all RFPs, waive any technicalities or informalities, postpone the RFP opening, reject RFPs, and/or award the Contract as determined to be in the best interest of the City of

Danville.

10. BIDDER AWARD

A. Award of Contract may include full consideration of completion time and substitutions. The City intends to have all work completed no later than April 1, 2027.

B. The City may accept or reject any or all substitutions.

11. SUBSTITUTIONS

A. RFPs shall be based on the articles and materials in the specifications.

Substitutions may be made only under the following condition:

1. At the time RFPs are received, prime bidders may submit on a separate sheet enclosed with the RFP form, a list of proposed substitutions, which they are willing to guarantee, stating the additions to or deductions from the RFP price in case they are allowed. Technical data and complete descriptions shall be submitted.

12. METHOD OF SUBMITTING

A. Proposals shall include all work necessary to perform the work shown on the drawings and outlined in the specifications.

13. AWARD

A. Award of the successful RFP shall be accomplished by acceptance of the RFP by the City Council of the City of Danville and the execution of a purchase order to the successful Bidder.

GENERAL CONDITIONS

1. CONTRACT DOCUMENTS

A. Contract Documents consist of the Instructions to Bidders, General Conditions, Description of Work, Bidders’ Form of Proposal, Vendor’s Sworn Statement, Affirmative Action Documents, Workforce Profile Addendum, ECCR Form, Sexual

Harassment Guidelines, all Addenda, all Amendments, Change Orders, and written interpretations of the Contract Documents. These shall form the

Contract and what is required by any shall be as binding as if required by all.

B. By executing the Contract, the Contractor represents that they have familiarized themselves with the site and all other conditions under which the work will be performed including all Contract Documents. No additional time or compensation shall be allowed for items not anticipated.

C. All Contract Documentation included in this RFP is critical for consideration.

Failure to include all appropriate documentation, including Vendor’s Sworn

Statement, will result in the disqualification of the RFP as non-responsive.

D. The term “work” as used in the Contract includes all labor, materials, and equipment necessary to produce the construction required by the Contract.

2. INSPECTION/ ADMINISTRATION

A. The City of Danville Department of Public Works will provide general administration of the Contract. The City, the Department of Public Works, and the designated representatives shall always have access to the work where it is in preparation or progress.

B. Based on the Contractor’s applications for payment, the City will determine the amount owing to the Contractor and will issue certifications for payment in accordance with Section 8 – Payments.

C. The Department will be in the first instance the interpreter of the requirement of the contract. The City, the Department of Public Works, and/or its designated representatives have the authority to reject work that does not conform to the

Contract, and to stop the work or any portion thereof, if necessary, to ensure its proper execution.

3. CONTRACTOR

A. Unless otherwise specifically noted, the Contractor shall provide and pay for all labor, materials, tools, construction equipment, and other machinery, water, heat, utilities, and other facilities and services necessary for the proper execution and completion of the work in accordance with all laws and codes.

B. The Contractor warrants to the owner that all materials and equipment incorporated in the work will be new, of high quality, free from faults and defects, and in conformance with the Contract. All work not conforming to these standards may be considered defective and may not be accepted. This does not include existing items/equipment. All existing items/equipment to be reused shall be tested and/or repaired to optimum performance levels.

C. The City is exempt from all taxes. The Contractor shall secure all permits and licenses necessary for the execution of the work.

D. The Contractor shall give all notices and comply with all codes, laws, ordinances, rules, regulations, and orders of any agency or authority bearing on the performance of the work and shall notify the City if documents are at variance therewith.

E. The Contractor shall be responsible for the acts and omissions of all employees and agents and all sub‐contractors, their agents and employees, and all other persons performing any work for the Contractor.

F. The Contractor shall submit all samples and drawings as directed for approval by the City for conformance with the design concept and information given in the Contract. All work shall be in accordance with all approved samples and drawings.

G. The Contractor shall indemnify and hold harmless the City, its agents, and employees from and against all claims, damages, losses, and expenses including attorney’s fees arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is (a) attributed to bodily injury, sickness, disease, or death or to injury or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission by the Contractor, any sub‐contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, in any all claims against the City or any of their agents or employees by an employee of the Contractor, any sub‐contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

The indemnification obligation under this paragraph 3.7 shall not be limited in any way by any limitations on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any sub‐contractor under Worker’s Compensation Acts, Disability Benefit Acts, or other Employee Benefit Acts.

H. The Contractor shall provide the City of Danville with a certificate of insurance showing that the Contractor has policies in effect for the entire duration of the Contract with coverage limits of not less than $1,000,000 Comprehensive General Liability as well as Automobile and Worker’s Compensation coverage per occurrence. The policies shall name the City of Danville as “Additional Insured” for this Contract.

I. The Contractor shall be responsible for all items and materials on the job site and shall provide coverage and protection until final acceptance by the City.

4. SUB-CONTRACTOR

A. A sub‐contractor is any person or firm who has a direct Contract with the

Contractor to perform any of the work at the site.

B. Contractor shall submit a list to the City of sub‐contractors proposed for the principal portions of the work. The Contractor shall not employ any sub‐ contractor to whom the City may reasonably object. The Contractor shall not be required to employ any sub‐contractor to whom they shall reasonably object.

Contracts between the Contractor and all sub-contractors shall be in accordance with the terms and conditions of this Contract.

C. The Contractor shall submit sub‐contractors for approval prior to the start of work.

5. ROYALTIES & PATENTS

A. Contractor shall pay all royalties and license fees. The Contractor shall defend all lawsuits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof.

6. ARBITRATION

A. All claims or disputes arising out of this Contract or breach thereof shall be decided by arbitration in accordance with the Construction Industry Arbitration

Rules of the American Arbitration Association unless the parties mutually agree otherwise. Notice of the demand for arbitration shall be filed in writing with the other party and the American Arbitration Association and shall be made within a reasonable time after the dispute has arisen.

7. TIME

A. All time limits stated in the Contract are of the essence of the Contract.

B. If the Contractor is delayed at any time in the progress of the work by changes ordered in the work, labor disputes, fire, transportation, unavoidable causes beyond the Contractor’s control, or by any cause which the City may determine justified the delay, then the Contract time may be extended by Change Order for such reasonable time the City may determine.

C. It is the intent of the City to have all demolition work in this RFP completed no

APRIL 1, 2027. Initiation and completion times are indicated under DESCRIPTION

OF WORK.

8. PAYMENTS

A. Payments shall be made within thirty (30) days of filing in accordance with the schedule of values.

B. Ten percent (10%) of all pay requests will be retained until the project is complete and Final Payment is made.

C. Payments may be held on account of (1) defective work not remedied; (2) claims filed; (3) failure of the Contractor to make payments properly to sub-contractors, or for labor, materials, or equipment; (4) damage to another contractor, or (5) unsatisfactory prosecution of the work by the Contractor.

D. Final Payment shall not be due until the Contractor has delivered to the City a

Contractor’s affidavit and complete release of all liens arising out of this Contract or receipts in full covering all labor, materials, and equipment for which a lien could be filed, or a bond satisfactory to the City indemnifying it from any lien.

E. Making of Final Payment constitutes a waiver of all claims by the City except those arising from (1) unsettled liens, (2) faulty or defective work appearing before/after substantial completion, (3) failure of the work to comply with the requirements of the Contract, or (4) terms of any guarantees/warranties required by the Contract. The acceptance of Final Payment shall constitute a waiver of all claims by the contractor except those previously made in writing and still unsettled.

9. EXTRA WORK

Extra work will be paid for either by contract price, a lump sum price, and agreed unit prices or on a force account basis.

A. Itemized statements at cost of force account work shall be detailed as follows:

1. Name, classification, date, daily hours, total hours, rate, and extension for each laborer and foreman. Payrolls shall be submitted to substantiate actual wages paid if so requested by the City.

2. Designation, dates, daily hours, total hours, rental rate, and extension for each unit of machinery and equipment.

3. Quantities of materials, prices, and extensions.

4. Transportation of materials.

5. Cost of property damage, liability and workmen’s compensation insurance premiums, unemployment insurance contributions, and social security tax.

B. All statements of the cost of force account work shall be furnished to the City no later than thirty (30) days after the work is completed.

C. All extra work performed must be submitted daily to the City on a construction extra work daily report.

10. PROTECTION OF PERSONS & PROPERTY

A. The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall take all reasonable precautions for the safety of and shall provide all reasonable protection to prevent property damage, injury, or loss to

(1) all employees of the work and other persons that may be affected thereby;

(2) all the work, materials, and equipment to be incorporated therein and

(3) other property at the site or adjacent thereto.

B. The Contractor shall comply with all applicable laws, ordinances, rules, regulations and orders of any agency or public authority having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss.

All damage or loss to any property caused in whole or in part by the Contractor, any sub‐contractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, shall be remedied by the

Contractor, except for loss or damage not attributable to the fault or negligence of the Contractor.

11. TERMINATION

A. If the Contractor defaults or neglects to carry out the work in accordance with the Contract or fails to perform any provision of the Contract, the City may, after seven (7) days written notice to the Contractor and without prejudice to any other remedy City may have, make good such deficiencies and deduct the cost thereof from the payment then or thereafter due the Contractor or, at its option, may terminate the Contract and take possession of the site and of all materials, equipment, tools and construction equipment and machinery thereon owned by the Contractor and may finish the work by whatever method City may deem expedient. If the unpaid balance of the Contract sum is insufficient to cover the expense of finishing the work, the Contractor shall pay the difference to the City of Danville.

12. EQUAL EMPLOYMENT OPPORTUNITY

A. The Contractor shall remain in full compliance with the Equal Employment

Opportunity Clause, Illinois Fair Employment Practices Act and the Fair

Employment Commission’s Rules and Regulations. Non‐compliance with any of the above stated provisions may result in the Contractor being declared non‐ responsible and the Contract may be voided in whole or in part, and such other sanctions or penalties may be imposed, or remedies invoked as provided by statute or regulation.

B. Contractor shall comply with the Human Relations Ordinance, Chapter 95, in the performance of this work. Contractor shall demonstrate compliance by completing, signing, and submitting the attached Employer Report Form CC‐1 and related documents. Failure to do so may result in rejection of the RFP.

13. PREVAILING WAGE

A. Pursuant to the provisions of the Illinois Prevailing Wage Act (IL. Rev. Stat., Ch. 48, Sects. 39S‐1—12) and any later amendments thereto, all Contractors and sub‐ contractors shall pay all employees on this project at the appropriate rate as specified on the attached Prevailing Wage Chart. The City and/or any designated representative shall have access to the job site and payroll records to determine compliance. Certified Payrolls required with all pay requests.

14. DELINQUENT TAXES

A. Pursuant to Illinois Revised Statutes, Ch. 24, S11‐42.1‐11, the City of Danville may not enter a Contract for goods and/or services with individuals or entities that are delinquent in the payment of any tax administered by the Illinois

Department of Revenue. Before awarding a Contract, the City must obtain, under oath from the individuals or entities that no such taxes are delinquent.

All parties which are to be involved in the Contract must complete the attached Vendor’s Sworn Statement concerning delinquent taxes and submit with proposal. FAILURE TO RETURN WITH RFP WILL RESULT IN REJECTION OF

THE RFP.

15. AFFIRMATIVE ACTION

A. The Contractor shall not discriminate against any employee or applicant for employment because of race, creed, color, religion, sex, ancestry, and national origin, place of birth, marital status, or age. The Contractor shall take affirmative action to comply with all the provisions of the Municipal Code of the City of

Danville.

16. SEXUAL HARASSMENT

A. Pursuant to the Human Relations Ordinance, you are required to have a sexual harassment policy as part of your company’s policies. If your policy complies with the elements contained in the sexual harassment guidelines, please submit a copy along with your Employer Report Form. If you need to establish a policy, the Ordinance provides that you have sixty (60) days from the date you submit an RFP to establish such policy.

DESCRIPTION OF WORK

Proposals are to be submitted by the square foot of the roof with an understanding that the project may be awarded by area and year.

ROOF ASSEMBLY DESCRIPTION

PVC thermoplastic membrane

a. Membrane Thickness: 50 mil

b. Color: White

c. Attachment: Attached with mechanical fasteners

ALTERNATE ROOF PRODUCTS AND ASSEMBLY

Alternate material and assembly are acceptable. However, all substitutions must be approved prior to the final submission of the RFP.

JOB DESCRIPTION

1. Barricade off the working area.

2. Dispose of all construction materials.

3. Provide your own equipment for construction.

4 Remove existing PVC roof system to underlying insulation, remove from job site for disposal.

5 Install a single layer of 4’x8’ sheets of 1.5” polyisocyanurate insulation over roof surface, anchoring each sheet with six fasteners and poly plates.

6 Roof with Duro-Last single ply 50 mil membrane in white, anchoring to roof deck per warranted specifications. Fasteners will be Duro-Last approved with poly plates.

7 Flash all roof obstructions with custom made Duro-Last components - stacks, vents, parapet walls, etc., per manufacturers specifications.

- Parapet walls will be flashed over top of wall to exterior surface, and will be anchored with 4" 2-piece compression metal with decorative cover in client’s choice of Duro-Last colors.

- Protective walkway pads will be installed at the top and bottom of all access points including ladders and hatches and at the service end of all HVAC equipment. Additional walkway pads will be installed at the cost of $12.40/lineal foot at the request of the building owner.

- Interior roof drains will have custom built Duro-Last drain sleeves installed per warranted specifications, and a new metal dome strainer will be installed.

8 Install two way vents at the density of one per 1000 square feet for the relief of humidity developed within the roof system during winter use of the structure.

11. Fall protection – Safety plan varies from project to project, depending on job conditions:

a. Flat or low slope roof, no walls: Require warning lines 6’ in from the building perimeter in the area of work. Personnel leaving the enclosed area wear properly secured ropes with harnesses, or work in the presence of a safety monitor.

b. Flat or low slope roof with walls: Install brackets and chain barricades on top of wall, to form continuous fall‐protection perimeter.

c. Barrel or steep roofs: Install secured tie‐offs for safety ropes. All personnel wear harnesses and ropes during roofing installation, unless working on low‐sloped upper surfaces.

d. Openings in roof over 2” wide in any direction will be covered to prevent falls through roof.

12. Whenever possible, all material will be stored on the rooftop. It will be placed away from roof edges and kept weighted or strapped down to avoid blow‐off or damage due to winds.

13. Reinstall downspouts.

14.

HOUSEKEEPING

Upon arrival at the job site, the city will be notified of work and delivery schedules and in all cases every effort will be made to closely coordinate work to avoid disturbing ongoing business operations. Vehicles will be parked as specified by management.

Construction debris will be kept always contained and removed from site daily.

WARRANTY

The manufacturer provided 20‐year non‐prorated 100% labor and material leak‐proof warranty, no dollar limit for repair or replacement.

SUPPLEMENTAL CONDITIONS

PART 1 ‐ GENERAL

1. Section Includes

A. PVC thermoplastic membrane attached with mechanical fasteners.

B. Polyisocyanurate (tapered), attached with mechanical fasteners.

C. Polyisocyanurate (flat), attached with mechanical fasteners.

D. Flashings, corners, parapets, stacks, vents, and related details.

E. Fasteners, adhesives, and other accessories required for a complete roofing installation.

F. Traffic Protection.

2. References

A. NRCA ‐ The NRCA Roofing and Waterproofing Manual.

B. ASCE 7 ‐ Minimum Design Loads For Buildings and Other Structures.

C. UL ‐ Roofing Materials and Systems Directory, Roofing Systems (TGFU.R10128).

D. ASTM C 1289 ‐ Standard Specification for Faced Rigid Cellular Polyisocyanurate

Thermal Insulation Board.

E. ASTM D 751 ‐ Standard Test Methods for Coated Fabrics.

F. ASTM D 4434 ‐ Standard Specification for Poly (Vinyl Chloride) Sheet Roofing.

G. ASTM E 108 ‐ Standard Test Methods for Fire Tests of Roof Coverings.

H. ASTM E 119 ‐ Standard Test Methods for Fire Tests of Building Construction and

Materials.

3. System Description

A. General: Provide installed roofing membrane and base flashings that remain watertight; do not permit the passage of water; and resist specified uplift pressures, thermally induced movement, and exposure to weather without failure.

B. Material Compatibility: Provide roofing materials that are compatible with one another under conditions of service and application required, as demonstrated by roofing membrane manufacturer based on testing and field experience.

C. Sustainability:

1. Conform to NSF/ANSI Standard 347, “Sustainability Assessment for Single‐Ply

Roofing Membranes. Minimum certification level: Gold.

2. Type III product‐specific Environmental Product Declaration.

3. Membrane is recyclable at end of use.

D. Physical Properties:

1. Roof product must meet the requirements of Type III PVC sheet roofing as defined by ASTM D 4434.

2. Thickness: 50 mil, nominal, in accordance with ASTM D 751.

4. Submittals

A. The contractor shall furnish the City with shop drawings and material/certification on all materials to be utilized on the project.

B. Data sheets on each product to be used, including:

1. Preparation instructions and recommendations.

2. Storage and handling requirements and recommendations.

3. Installation methods.

4. Maintenance requirements.

C. Shop Drawings: Indicate insulation pattern, overall membrane layout, field seam locations, joint or termination detail conditions, and location of fasteners.

D. Verification Samples: For each product specified, two samples, representing actual product, color, and finish.

1. 4 inch by 6-inch sample of roofing membrane, of color specified.

2. 4 inch by 6-inch sample of walkway pad.

3. Termination bar, fascia bar with cover, drip edge and gravel stop if to be used.

4. Each fastener type to be used for installing membrane, insulation/recover board, termination bar and edge details.

E. Installer Certification: Certification from the roofing system manufacturer that Installer is approved, authorized, or licensed by manufacturer to install roofing system.

F. Manufacturer's warranties.

The above list does not relieve the Contractor from the responsibility to provide material information/certification, not listed to the City. The City must approve all materials in writing prior to their incorporation into the work. Any materials incorporated into the work without prior written approval will be at the contractor’s risk and the contractor shall incur all costs associated with replacing any materials which do not meet specifications.

5. Quality Assurance

A. Perform work in accordance with manufacturer's installation instructions.

B. Manufacturer Qualifications: A manufacturer specializing in the production of PVC membranes systems and utilizing a Quality Control Manual during the production of the membrane roofing system that has been approved by and is inspected by Underwriters Laboratories.

C. Installer Qualifications: Company specializing in installation of roofing systems similar to those specified in this project and approved by the roofing system manufacturer with at least 5 years’ experience.

D. Source Limitations: Obtain components for membrane roofing system from roofing membrane manufacturer.

E. There shall be no deviations from the roof membrane manufacturer's specifications or the approved shop drawings without the prior written approval of the manufacturer.

6. Regulatory Requirements

A. Conform to applicable code for roof assembly wind uplift and fire hazard requirements.

B. Fire Exposure: Provide membrane-roofing materials with the following fire‐test‐response characteristics. Materials shall be identified with appropriate markings of applicable testing and inspecting agency.

1. Exterior Fire‐Test Exposure:

e. C l a s s A; ASTM E 108, for application and roof slopes indicated.

2. Fire‐Resistance Ratings: Comply with ASTM E 119 for fire‐resistance‐rated roof assemblies of which roofing system is a part.

3. Conform to applicable code for roof assembly fire hazard requirements.

7. Pre‐Installation Meeting

A. Convene meeting not less than one week before starting work of this section.

B. Review methods and procedures related to roof deck construction and roofing system including, but not limited to, the following.

1. Review and finalize construction schedule and verify availability of materials, installer's personnel, equipment, and facilities needed to make progress and avoid delays.

2. Examine deck substrate conditions and finishes for compliance with requirements, including flatness and fastening.

3. Review base flashings, special roofing details, roof drainage, roof penetrations, equipment curbs, and condition of other construction that will affect roofing system.

4. Review governing regulations and requirements for insurance and certificates if applicable.

5. Review temporary protection requirements for roofing system during and after installation.

6. Review roof observation and repair procedures after roofing installation.

8. Delivery, Storage and Handling

A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled with manufacturer's name, product brand name and type, date of manufacture, and directions for storing and mixing with other components.

B. Store liquid materials in their original undamaged containers in a clean, dry, protected location and within the temperature range required by roofing system manufacturer.

Protect stored liquid material from direct sunlight.

C. Protect roof insulation materials from physical damage and from deterioration by sunlight, moisture, soiling, and other sources. Store in a dry location. Comply with insulation manufacturer's written instructions for handling, storing, and protecting during installation.

D. Store and dispose of solvent‐based materials, and materials used with solvent‐based materials, in accordance with requirements of local authorities having jurisdiction.

9. Warranty

A. Contractor's Warranty: The contractor shall warrant the roof application with respect to workmanship and proper application for two (2) years from the effective date of the warranty issued by the manufacturer.

B. Manufacturer's Warranty: Must be no‐dollar limit type and provide for completion of repairs, replacement of membrane or total replacement of the roofing system at the then‐current material and labor prices throughout the life of the warranty. In addition, the warranty must meet the following criteria:

1. Warranty Period: 20 years from date issued by the manufacturer.

2. No exclusion for damage caused by biological growth.

3. Issued direct from and serviced by the roof membrane manufacturer.

4. Transferable for the full term of the warranty.

PART 2 – PRODUCTS

1. Manufacturer A. All roofing system components to be provided or approved by roof system manufacturer.

B. Acceptable Manufacturers (alternate manufacturers will require approval prior to submission of RFP):

a. Duro‐Last

2. Roofing System Components A. Roofing Membrane: PVC thermoplastic membrane conforming to ASTM D 4434, type III, fabric‐reinforced, PVC. Membrane properties as follows:

1. Thickness:

a. 50 mil.

2. Exposed Face Color:

a. White

B. Accessory Materials: Provide accessory materials supplied by or approved for use by roof system manufacturer.

1. Sheet Flashing: Manufacturer's standard reinforced PVC sheet flashing.

2. Flashings: manufactured using Manufacturer's standard reinforced PVC membrane.

a. Stack Flashings.

b. Curb Flashings.

c. Inside and Outside Corners.

3. Sealants and Adhesives: Compatible with roofing system and supplied by roof system manufacturer.

a. Caulk.

4. Fasteners and Plates: Manufacturer supplied fasteners and metal plates meeting corrosion‐resistance provisions in FMG 4470, designed for fastening membrane and insulation to gypsum substrate. Supplied by roof system manufacturer.

a. Auger Fasteners

5. Termination and Edge Details: Supplied by roof system manufacturer.

a. Termination Bar.

b. Universal 2‐Piece Edge Metal System at non‐draining roof edges.

6. Vinyl Coated Metal: 24 gauge, hot‐dipped galvanized, grade 90 metal with a minimum of 17 mil of PVC roofing membrane laminated to one side.

PART 3 – EXECUTION

1. Examination A. Verify that the surfaces and site conditions are ready to receive work.

B. Verify that the deck is supported and secured.

C. Verify that the deck is clean and smooth, free of depressions, waves, or projections, and properly sloped to drains, valleys, eaves, scuppers, or gutters.

D. Verify that the deck surfaces are dry and free of standing water, ice, or snow.

E. Verify that all roof openings or penetrations through the roof are solidly set.

F. If substrate preparation is the responsibility of another contractor, notify Architect of unsatisfactory preparation before proceeding.

2. Preparation A. Clean surfaces thoroughly prior to installation.

B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions.

C. Surfaces shall be clean, smooth, and free of fins, sharp edges, loose and foreign material, oil, grease, and bitumen.

3. Installation A. Roof Membrane: 50 mil, PVC thermoplastic membrane.

1. Use only auger‐type fasteners, stress plates and fastening patterns accepted for use by the roof manufacturer. Fastening patterns must meet the applicable design requirements.

2. Install fasteners in accordance with the roof manufacturer’s requirements.

Fasteners that are improperly installed shall be replaced or corrected.

3. Mechanically fasten membrane to the structural deck utilizing fasteners and fastening patterns that in accordance with the roof manufacturer’s requirements.

4. Cut membrane to fit neatly around all penetrations and roof projections.

5. Unroll roofing membrane and positioned with a minimum 6-inch overlap.

B. Seaming:

1. Weld overlapping sheets together using hot air. Minimum weld width is 1‐1/2 inches or manufacturer’s requirement, whichever is greater.

2. Check field welded seams for continuity and integrity and repair all imperfections by the end of each workday.

C. Membrane Termination/Securement: All membrane terminations shall be completed in accordance with the membrane manufacturer’s requirements.

1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition.

2. Provide securement at any angle change where the slope or combined slopes exceed two inches in one horizontal foot.

D. Flashings: Complete all flashings and terminations as indicated on the drawings and in accordance with the membrane manufacturer’s requirements.

1. Provide securement at all membrane terminations at the perimeter of each roof level, roof section, curb flashing, skylight, expansion joint, interior wall, penthouse, and other similar condition.

a.) Do not apply flashing over existing thru‐wall flashings or weep holes.

b.) Secure flashing on a vertical surface before the seam between the flashing and the main roof sheet is completed.

c.) Extend flashing membrane a minimum of 6 inches (152 mm) onto the main roof sheet beyond the mechanical securement.

d.) Use care to ensure that the flashing does not bridge locations where there is a change in direction (e.g. where the parapet meets the roof deck).

2. Penetrations:

a.) Flash all pipes, supports, soil stacks, cold vents, and other penetrations passing through the roofing membrane as indicated on the Drawings and in accordance with the membrane manufacturer’s requirements.

b.) Utilize custom prefabricated flashings supplied by the membrane manufacturer.

c.) Existing Flashings: Remove when necessary to allow new flashing to terminate directly to the penetration.

3. Pipe Clusters and Unusual Shapes:

a.) Clusters of pipes or other penetrations, which cannot be sealed with prefabricated membrane flashings, shall be sealed by surrounding them with a prefabricated vinyl‐ coated metal pitch pan, and sealant supplied by the membrane manufacturer.

b.) Vinyl‐coated metal pitch pans shall be installed, flashed, and filled with sealant in accordance with the membrane manufacturer’s requirements.

c.) Pitch pans shall not be used where prefabricated or field fabricated flashings are possible.

E. Roof Drains:

1. Coordinate installation of roof drains and vents specified in Section 15146 ‐ Plumbing Specialties.

2. Remove existing flashing and asphalt at existing drains in preparation for sealant and membrane.

3. Provide a smooth clean surface on the mating surface between the clamping ring and the drain base.

F. Edge Details:

1. Provide edge details as indicated on the Drawings. Install in accordance with the membrane manufacturer’s requirements.

2. Join individual sections in accordance with the membrane manufacturer’s requirements.

3. Coordinate installation of metal flashing and counter flashing specified in Section 07620.

4. Manufactured Roof Specialties: Coordinate installation of copings, counter flashing systems, gutters, downspouts, and roof expansion assemblies specified in Section 07710.

G. Walkways:

1. Install walkways in accordance with the membrane manufacturer’s requirements.

2. Do not install walkways over flashings or field seams until manufacturer’s warranty inspection has been completed.

H. Water cut‐offs:

1. Provide water cut‐offs daily at the completion of work and at the onset of inclement weather.

2. Provide water cut‐offs to ensure that water does not flow beneath the completed sections of the new roofing system.

3. Remove water cut‐offs prior to the resumption of work.

4. The integrity of the water cut‐off is the sole responsibility of the roofing contractor.

5. Any membrane contaminated by the cut‐off material shall be cleaned or removed.

4. Protection A. Protect installed roofing products from construction operations until completion of project.

B. Where traffic is anticipated over the completed roofing membrane, protect from damage using durable materials that are compatible with membrane.

C. Repair or replace damaged products after the work is completed.

ATTACHMENT

A

RFI #

REQUEST FOR INFORMATION

The City of Danville

Danville, Illinois

REQUESTOR INFORMATION

Name: Title:

Organization:

Address: City:

State: Zip:

Phone: Email:

INFORMATION REQUESTED

(Please attach any additional documentation at needed.)

Bid/RFP #: Date Requested:

Requested Information:

INFORMATION PROVIDED

Date Received: Received By:

Information Supplied:

BIDDERS FORM OF PROPOSAL

The bidder acknowledges all twelve (12) sections as enumerated and named Sections of the Contract Documents of the Request for Proposal on file at the office of City Comptroller, 17 W. Main, City of Danville, Illinois 61832 relating to the 2 WEST MAIN Roof Replacement. The proposal shall be submitted in a sealed envelope with the RFP number and description clearly identified on the front and shall be received by the City no later than 10:00 A.M. on Thursday October 29, 2026. Submitted totals shall remain valid for sixty (60) days after the RFP opening. In accordance with Sections 1 thru 12 of the above-identified Contract Documents, the undersigned proposes to furnish the following:

# DESCRIPTION QUANTITY UNIT UNIT

COST

TOTAL

1 Duro-last single ply 50 mil membrane white 15,000

EARLIEST START DATE: November 1, 2026

BIDDING FIRM:

ADDRESS:

PHONE: CONTACT PERSON:

Signature, Authorized Officer

Attest:

Title

DATE:

SQF

VENDOR’S SWORN STATEMENT PURSUANT

TO ILL. REV. STATS. CH. 65

TO: CITY OF DANVILLE

17 WEST MAIN ST.

DANVILLE, IL 61832

With reference to bid/purchase order # , the undersigned states under oath as follows: (check only one (1) box).

1. The undersigned is not delinquent in the payment of any tax administered by the Illinois Department of Revenue; or

2. The undersigned is delinquent in the payment of one or more taxes administered by the Illinois Department of Revenue, but is contesting its liability for the tax or the amount of tax in accordance with the procedures established by the appropriate revenue Act; or

3. The undersigned is not considered delinquent in the payment of a tax because (i) it has entered into an agreement with the Illinois Department of Revenue for the payment of all such taxes due, and (ii) it is in compliance with the agreement.

Dated: ,2026 VENDOR:

Name

SUBSCRIEBED AND SWORN TO

Before me this day of , 2026

By:

Signature

Notary Public

Ricky Williams, Mayor

CITY OF DANVILLE AFFIRMATIVE ACTION REQUIREMENTS

SECTION 95.15

Dear Contractor/Vendor:

Pursuant to the Human Relations Ordinance, Chapter 95 of the Code of Ordinances of Danville, Illinois, any business entity contracting to do business with the City of Danville in excess of Twenty Thousand Dollars ($20,000.00), must submit an Employer Certificate of Compliance Report Form (ECCR Form), as a written commitment to provide equal employment opportunity. Please send the completed form toTasha Davis, Human Relations Division, 17 West Main Street, Danville, IL 61832.

Once the form has been approved, your firm will be issued a Certificate of Compliance, which will include an EEO Certification Number. That number will identify your firm in the contract compliance monitoring system as eligible to conduct business with the City. The Certificate of Compliance shall be valid for one year. Therefore, prior to the expiration of that year, you will be required to complete and submit an ECCR Renewal Form to renew your certificate. Please note that the following forms are posted on the City’s Website under Human Relations in the Public Affairs Department at www.cityofdanville.org:

1. Employer Certificate of Compliance Report Form (ECCR Form)

2. Employer Certificate of Compliance Report Renewal Form (ECCR Renewal Form)

3. Sexual Harassment Guidelines

4. Workforce Profile Addendum

5. Employee Utilization Form*

Please be advised that your failure to properly complete, sign and notarize the ECCR Form will result in a delay or denial of your eligibility to bid on City projects. Also, if you are awarded a City contract and you hire additional employees for the current project, you must complete and send an Employee Utilization Form* to my office.

Furthermore, pursuant to the Human Relations Ordinance, you are required to have a sexual harassment policy as part of your company's policies. If you have a sexual harassment policy, please review the enclosed guidelines against it to ensure that your policy contains all of the necessary elements, especially in the internal complaint process. If your policy complies with the elements contained in the guidelines, please include a copy with your completed ECCR Form

If you do not have a sexual harassment policy, the ordinance provides that you have 60 days from the date you submit a bid to establish a policy. Again, the enclosed guidelines provide the necessary elements applicable to a sexual harassment policy.

Therefore, please follow the enclosed guidelines in establishing your sexual harassment policy.

Your cooperation in this matter will be appreciated. Please call me at (217) 431-2280 if you have questions or need assistance in completing the enclosed form. Our regular office hours are 8:00 a.m. through 4:30 p.m., Monday through Friday.

Sincerely, CITY OF DANVILLE

Tasha Davis Human Relations Division

WORKFORCE PROFILE ADDENDUM

Definitions

CONTRACTOR/VENDOR: Shall mean any person(s) or firm who contracts for goods or services with the City of Danville in a total amount of Ten Thousand Dollars ($10,000.00) or more, for any single contract.

Descriptions of Job Classifications

OFFICIALS, MANAGERS & SUPERVISORS: Occupations requiring administrative personnel who set broad policies and exercise overall responsibility for the execution of these policies, and the direct individual departments or special phases of a firm’s operations. Includes: officials, executives, middle management, plant managers, department managers/superintendents, salaried foreman who are members of management, purchasing agents and buyers and similar workers.

PROFESSIONALS: Occupations requiring either college graduation or experience of such kind and amount as to provide a comparable background. Includes:

accounts/auditors, airplane pilots and navigators, architects, artists, chemists, designers, dieticians, editors, engineers, lawyers, librarians, mathematicians, natural scientists, personnel and labor relations workers, physical scientists, physicians, social scientists, teachers, and similar workers.

TECHNICIANS: Occupations requiring a combination of basic scientific knowledge and manual skill which can be obtained through about two years of post high school education, such as if offered at many technical institutes and junior colleges or through equivalent on-the-job training. Includes: drafters, engineering aides, junior engineers, scientific assistants, surveyors’ technical illustrators, technicians (medical, dental, electronic, or physical sciences) and similar workers.

SALES WORKERS: Occupations engaging wholly or primarily in direct selling.

Includes: advertising agents/sales persons, insurance agents/brokers, real estate agents/brokers, stocks and bonds sales persons, demonstrators, sales persons and sales clerks and similar workers.

OFFICE AND CLERICAL WORKERS: Includes all clerical type work regardless of level of difficulty where the activities are predominantly non-manual though some manual work not directly involved with altering or transporting the products is included. Includes: bookkeepers, cashiers, collectors (bills and accounts), messengers

O:\Bid - Proposal File\WorkForce Profile Addendum.doc and office couriers, office machine operators, shipping and receiving clerks, stenographers, typists and secretaries, telegraph and telephone operators and similar workers.

WHITE COLLAR TRAINEES: Persons engaged in formal training for official, managerial, professional, technical, sales, office, and clerical occupations.

SKILLED CRAFTS: Manual worker of relatively high skill level having a thorough and comprehensive knowledge of the processes involved in their work. Exercise considerable judgement and usually receive an extensive period of training. Includes:

the building trades, hourly paid foreman and lead men who are not members of management, mechanics and repairmen, skilled machine occupations, compositors and type setters, electricians, engravers, job setters (metal), motion picture projectionists, pattern and model makers, stationary engineers, tailors and tailoresses and similar workers.

APPRENTICES: Persons employed in a program including work training and related instruction to learn a trade or craft which is traditionally considered an apprenticeship, regardless of whether the program is registered with a federal or state agency.

ON-JOB-TRAINEES: Persons engaged in formal training for craftsmen when not trained under apprentice programs; semi-skilled, unskilled, and service occupations.

SEMI-SKILLED: Workers who operate machine or processing equipment or perform other factory-type duties of intermediate skill level which can be mastered in a few weeks and require only limited training.

SERVICE WORKERS: Workers in both protective and non-protective service occupations. Includes: attendants (hospitals and other institutions, professional and personal service), arbors, charwomen and cleaners, cooks (except household), counter and fountain workers, elevator operators, firefighters, guards, watchmen and doorkeepers, stewards, janitors, police officers and detectives, porters, waiters and waitresses and similar workers.

UNSKILLED WORKERS: Workers in manual occupations which generally require no specific training. Perform elementary duties that may be learned in a few days and require the application of little or no independent judgement. Includes: garage laborers, car washers and greasers, gardeners (except farm) and grounds keepers, longshoremen and stevedores, lumbermen, craftsmen and woodchoppers, laborers performing lifting, digging, mixing, loading, and pulling operations and similar workers.

Employer Certificate of Compliance Form

Workforce Profile - Full Time Only Job Classifications

Total Employees Caucasian Black Hispanic American Indian Asian M F M F M F M F M F M F

Officials, Managers, Supervisors Professionals Technicians Sales Office/Clerical White Collar Trainees:

Skilled Crafts:

Apprentices:

On-the-Job Trainees:

Semi-Skilled

Service Workers Unskilled

TOTALS

Above Employee Figures obtained from: Visual Check Employment Record

O:\Bid - Proposal File\Employer Certificate of Compliance Report Form.doc

EMPLOYER CERTIFICATE OF COMPLIANCE REPORT FORM

(ECCR Form)

Disclosure of the information requested in this form is…