City_of_Beaverton_Auto_Lease_Agreement_2026.pdf
PDF 102 KB Posted
- Attached to
- Downtown Parking Enforcement
- Solicitation number
- 26-043
- Issued by
- Washington County, Barlow City, Oregon
About this file
This is an Automobile Lease Agreement template between the City of Beaverton, Oregon (Lessor) and an unnamed Lessee contractor for downtown parking enforcement services. The agreement covers the lease of two vehicles—specifically two Hyundai Elantra Hybrid automobiles with designated license plates and VINs—to be operated exclusively for parking enforcement and compliance operations in Downtown Beaverton. The contract term aligns with the primary parking enforcement contract, which runs from approximately April 1, 2025, to July 1, 2029, with two potential one-year renewal options. A pre-proposal conference is scheduled for January 15, 2026, at 10:00 AM via Zoom, with electronic proposals due by February 4, 2026, at 2:00 PM. Interviews are tentatively set for February 11, 2026, and the Contract Review Board is expected to award the contract by March 17, 2026.
The City of Beaverton provides the two vehicles to the contractor at no monthly lease cost ($0 monthly), with the contractor assuming all operational expenses including maintenance, insurance, fueling, and storage. The Lessee is responsible for maintaining comprehensive automobile liability insurance with a $1,000,000 combined single limit and shall maintain all vehicles in serviceable condition consistent with standard industry practice. The contractor must obtain and maintain additional commercial general liability insurance of at least $2,000,000 per occurrence. The Lessee is fully responsible for any damage or destruction to either vehicle and must comply with the Equity Procurement Program with a 15 percent aspirational participation goal for firms certified by Oregon's Certification Office for Business Inclusion and Diversity (COBID). Evaluation criteria include knowledge and experience (20%), project approach and understanding (30%), relevant experience (20%), Equity in Procurement Program compliance (12%), and contract price (18%). The pricing model is based on 10,400 service hours per year, with the contractor responsible for all operating costs including labor, supervision, equipment, and technology maintenance.
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Text version
12/2025 Page 1
Automobile Lease Agreement
This Automobile Lease Agreement (Lease) made this ______ day of ____________, 20__, by and between City of Beaverton, an Oregon municipal corporation located at 12725 SW Millikan Way, Beaverton, OR 97005 (Lessor) and _____________________, located at _____________________, (Lessee), collectively known as “the Parties,” and individually as “a Party.”
The Parties agree as follows:
1. Term. The effective date of the Lease is the date last signed by a Party (Effective
Date). The term of the Lease begins on the Effective Date and ends when Contract No. ______ is expired or terminated.
2. Lease of Automobiles. Subject to the terms and conditions of this Lease and Contract No. ______, Lessor hereby leases two vehicles (the Vehicles) to the Lessee, as described in more detail below:
a. [Insert Make and Model of Vehicle], License plate # ________________, Vin # _____________________ (Vehicle 1); and
b. [Insert Make and Model of Vehicle], License plate # ________________, Vin # _____________________ (Vehicle 2).
3. Consideration. Subject to the terms and conditions in the Lease and Contract No.
_____, Lessee shall pay $0 monthly for the Vehicles.
4. Maintenance Expenses. Lessee, at its sole expense and consistent with standard industry practice for similar vehicles, shall perform regular maintenance on Vehicle 1 and Vehicle 2 to keep the Vehicles in serviceable and operable condition. Lessee shall be responsible for all expenses that results as a part of the normal wear and tear of the Vehicles.
5. Lessee’s Use of Vehicles.
a. Lessee shall operate the Vehicles exclusively for Lessor pursuant to Contract No. ______ and for no other purpose.
b. Lessee shall not operate or permit Lessee’s employees to operate either Vehicle 1 or Vehicle 2 in an unsafe manner.
c. Lessee shall not place or cause any marking to be placed on the Vehicles except with the prior written consent of Lessor. Any such marking placed on the Vehicles without prior written consent shall be promptly removed by Lessee at Lessee’s expense.
6. Representations and Warranties. Lessee represents and warrants to Lessor that the statements in this section are true and correct as of the Effective Date of the Lease.
a. Lessee is a corporation duly organized, validly existing, in good standing, and duly licensed and qualified to do business under all applicable laws.
12/2025 Page 2
b. Lessee has full corporate power and authority to enter into the Lease, carry out its obligations in the Lease, and consummate the transactions contemplated in the Lease. This Lease has been duly executed and delivered by Lessee, and constitutes a legal, valid, and binding obligation of Lessee enforceable against Lessee in accordance with its terms.
c. The execution, delivery, and performance by Lessee of the Lease will not require the consent of any party, result in any lien on Vehicle 1 or Vehicle 2, or conflict with the organizational documents of Lessee, any provision of applicable law, or any instrument by which Lessee is bound.
d. There are no actions pending or threatened against or by Lessee challenging the transactions contemplated by this Lease and no circumstances exist that may give rise to such an action.
e. On or prior to the date of the Lease, Lessee has provided Lessor with insurance certificates accurately evidencing that the insurance coverage required under the Lease is in effect and with insurance certificates accurately evidencing that the insurance coverage required as of the date of the Lease is in effect.
7. Damage or Destruction. If either Vehicle 1 or Vehicle 2 is damaged or destroyed, Lessee shall be held fully responsible for any charges that may stem from the damage of the Vehicle.
8. Insurance. Lessee must obtain and maintain, at its sole cost and expense, Automobile Liability Insurance as required by Contract No. _____.
9. Authority. Each of the individuals executing this Lease on behalf a Party represents to the other party that such individual has the authority to execute this Agreement.
10. Merger. The Lease and Contract No. ______, including any exhibits attached to Contract No. __________, constitutes the entire and integrated agreement between the Parties and supersedes all prior contracts, negotiations, representations or agreements, either written or oral. Except as expressly specified in Contract No.
________, all prior and contemporaneous agreements between the Parties on the matters contained in the Lease are expressly merged and superseded by the Lease.
Signatures on Next Page
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The Parties, by their signatures below, acknowledge having read and understood the Lease, and agree to be bound by its terms and conditions.
AGREED TO BY THE PARTIES:
CITY OF BEAVERTON LESSEE NAME
By:
___________________________________ By: ________________________________
Print Name: _________________________ Print Name: _________________________
Title: _______________________________ Title: _______________________________
Date: _______________________________ Date: _______________________________
Approved as to legal sufficiency:
File details come from the government source that posted it. Updated .