CI_5770_Kavli_Theatre_Wheelchair_Lift_Modernization.pdf
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- Solicitation number
- 2025/2026-06
- Issued by
- Ventura County, Torrance City, California
About this file
This is a solicitation document from the City of Thousand Oaks, California, seeking a qualified C-11 Elevator Contractor to remove and replace the existing wheelchair lift in the Kavli Theatre located at 2100 Thousand Oaks Boulevard. The project scope includes complete removal and replacement of the wheelchair lift serving the main auditorium floor seating area to improve accessibility and ensure compliance with ADA standards and California Building Code requirements. The work must be coordinated with active theatre performances and will be overseen by the City's Facilities Division. The solicitation was released on October 24, 2025, with a non-mandatory pre-bid meeting and site walk scheduled for October 31, 2025, at 10:00 AM at City Hall. Questions must be submitted by November 7, 2025, at 3:00 PM, and sealed electronic proposals are due November 19, 2025, at 3:00 PM via the City's procurement portal at https://procurement.opengov.com/portal/toaks. Contractors must complete the entire project within 180 calendar days from the Notice to Proceed. Project contacts are Daniel Leveque, Construction Project Coordinator, and Grace Ng, Assistant Analyst - Purchasing.
The engineer's estimated project value is $100,000. Bidders must provide bid security through electronic bid bonds via Surety2000, notarized bid bonds, certified checks, cashier's checks, or cash, with bid bonds verified through the OpenGov portal prior to the bid opening. The contract will require performance and payment bonds with a payment schedule of 95% progress payments and 5% retention held until project completion. Liquidated damages of $500 per day will be assessed for contractor-caused delays. Contractors must be registered with the Department of California Industrial Relations and comply with California Air Resources Board regulations. Required submissions include completed Base Bid Forms, Designation of Subcontractors Forms, Addenda Acknowledgement Forms, and comprehensive bid documents including an Injury and Illness Prevention Program, Safety Data Sheets, construction waste management plans, and full documentation of the wheelchair lift replacement. The solicitation does not specify set-aside designations for disadvantaged business enterprises.
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CI 5770 KAVLI THEATRE WHEELCHAIR LIFT MODERNIZATION
City of Thousand Oaks
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
RELEASE DATE: October 24, 2025
DEADLINE FOR QUESTIONS: November 7, 2025
RESPONSE DEADLINE: November 19, 2025, 3:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c
City of Thousand Oaks undefined
CI 5770 Kavli Theatre Wheelchair Lift Modernization
I. Introduction II. Project Details
III. Vendor Submissions
Attachments:
A - CI 5770 CAP Kavli Theatre WC Lift Modernization NTB - 2025-10-16 undefined #2025/2026-06 Title: CI 5770 Kavli Theatre Wheelchair Lift Modernization
1. Introduction
1.1. Summary
The City is seeking an elevator contractor to perform services for the removal and replacement of the existing wheelchair lift in the Kavli Theatre, serving the main auditorium floor seating area.
1.2. Background
This project will require the new equipment be placed on the existing footprint of the previous wheelchair lift, and will be coordinated with active theatre performances. Utilization of various trades will be managed with the oversight of the City's Facilities Division.
1.3. Contact Information
Project Contact:
Daniel Leveque
Construction Project Coordinator
2100 Thousand Oaks Blvd.
Thousand Oaks, CA 91362
Email: dleveque@toaks.gov
Phone: (805) 449-2266
Procurement Contact:
Grace Ng
Assistant Analyst - Purchasing
2100 Thousand Oaks Blvd
Thousand Oaks, CA 91362
Email: gng@toaks.gov
Phone: (805) 449-2239
Department:
Finance - Facilities
1.4. Timeline
Release Project Date(Non-Mandatory) October 24, 2025
Pre-Bid Meeting(Non-Mandatory) October 31, 2025, 10:00am
City Hall/Kavli Theatre. We will meet in the main lobby of City Hall on Level 2.
Question Submission Deadline(Non-
Mandatory)
November 7, 2025, 3:00pm mailto:dleveque@toaks.gov tel:(805)449-2266 mailto:gng@toaks.gov tel:(805)449-2239
Submission Deadline(Non-Mandatory) November 19, 2025, 3:00pm
Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.
Topic: CI 5770 Civic Arts Plaza Kavli Theatre
Wheelchair Lift Modernization Spec 2025/2026-06
Time: Nov 19, 2025 03:00 PM Pacific Time (US and
Canada)
Join Zoom Meeting https://us02web.zoom.us/j/82051737492?pwd=Lh aPiSPbh9bVvCfti4XmuSjhBg9tLB.1
Meeting ID: 820 5173 7492
Passcode: 828872
One tap mobile
+12133388477,,82051737492#,,,,*828872# US (Los
Angeles)
+16692192599,,82051737492#,,,,*828872# US
(San Jose)
Join instructions https://us02web.zoom.us/meetings/82051737492
/invitations?signature=MzNhgv05Hyzm2YsXRLA9v
UAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/j/82051737492?pwd=LhaPiSPbh9bVvCfti4XmuSjhBg9tLB.1 https://us02web.zoom.us/j/82051737492?pwd=LhaPiSPbh9bVvCfti4XmuSjhBg9tLB.1 https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM
2. Project Details
2.1. Scope of Work or Project Details
Please see Attachments for Scope of Work.
2.2. Engineer's Estimate
Estimate Amount:$100,000 https://procurement.opengov.com/portal/toaks/projects/201036/document?section=1879814
3. Vendor Submissions
3.1. Bid Requirements*
Did you read through and confirm that you met all of the bid requirements?
☐ Yes
☐ No
*Response required
3.2. Addenda*
Please download the below documents, complete, and upload.
• Addenda_Acknowledgement_For...
*Response required
3.3. Bid Bond Type*
What type of bid security are you submitting?
If you choose to opt out of using Surety2000 to submit an electronic bid bond, then one of the following options must be received by the City Clerk Department, (2100 E. Thousand Oaks Blvd.
Thousand Oaks, CA 91362) prior to the bid opening:
• Original Hard Copy of the Notarized Bid Bond on City's Bond Form
• Certified Check
• Cashier’s Check
• Cash
Bidders are fully responsible for ensuring their bid security is received by the City Clerk Department prior to the bid opening. Failure to provide the required bid security, prior to the bid opening, shall cause the bid to be deemed incomplete and therefore non-responsive.
Please select the type of bid security you are submitting from the following choices:
☐ Electronic Bid Bond through Surety2000
☐ Original Hard Copy of Notarized Bid Bond
☐ Certified Check
☐ Cashier's Check
☐ Cash
*Response required
4. Bid Bond Verification Form
Please enter your Bid Bond information from Surety2000 below if submitting an electronic bid bond. For the Vendor ID Field, please enter in your company's EIN number.
When entering the Project ID into Surety2000 for the bond, please ensure that you enter the exact
Project ID# (including punctuation) that is listed below.
https://government-project.s3.us-west-2.amazonaws.com/27630/2baaf3ec-3cc3-43f5-80b3-5f2adbfa24cc_Addenda_Acknowledgement_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=844f0957db54b6b88649d2fa0ea30c180f32808f66215fb4b920447fa2eaf411&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Addenda_Acknowledgement_Form.pdf%22&x-id=GetObject
Please also ensure that the bid bond is verified by clicking on the "Verify Bid Bond" button in the portal and make sure that it says that the bid bond is verified. Bids that have electronic bid bonds through
Surety2000 that are not verified in the OpenGov portal will not be opened.
If you are having any issues with the bid bond verification, please reach out to the Procurement Contact listed in the Introduction.
3.4. Bid Security Return
If you are submitting a bid security other than an electronic bid bond, would you like the bid security returned after award?
☐ Yes - please return by mail
☐ No - City may securely dispose of it
3.5. Base Bid Form*
Please download the below documents, complete, and upload.
• CI_5770_CAP_Kavli_Theatre_W...
*Response required
3.6. Designation of Subcontractors*
Please download the below documents, complete, and upload.
• CI_5770_CAP_Kavli_Theatre_W...
*Response required
3.7. Bid Documents*
Please Upload your COMPLETE Bid Documents here including ALL BID FORMS in the Bidder's Checklist.
*Response required https://government-project.s3.us-west-2.amazonaws.com/201036/c7998e3e-bef3-4b06-aad5-4ad7b5b7b2e6_CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Base_Bid_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=1901c61ef0f1583584059d3c80c39a01e010a1a2f3eeda9c8a460770f40c3d6a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Base_Bid_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/201036/9af432fe-ff9a-4d00-96a8-db26d07ff74a_CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Designation_of_Subcontractors_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=00b8005bc6424dd53c7a524425dadfd34285eed8090f842d009b88a0ce9c4372&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Designation_of_Subcontractors_Form.pdf%22&x-id=GetObject
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