CI_5770_Kavli_Theatre_Wheelchair_Lift_Modernization.pdf

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CI 5770 KAVLI THEATRE WHEELCHAIR LIFT MODERNIZATION

City of Thousand Oaks

2100 Thousand Oaks Blvd

Thousand Oaks, CA 91362

RELEASE DATE: October 24, 2025

DEADLINE FOR QUESTIONS: November 7, 2025

RESPONSE DEADLINE: November 19, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c

City of Thousand Oaks undefined

CI 5770 Kavli Theatre Wheelchair Lift Modernization

I. Introduction II. Project Details

III. Vendor Submissions

Attachments:

A - CI 5770 CAP Kavli Theatre WC Lift Modernization NTB - 2025-10-16 undefined #2025/2026-06 Title: CI 5770 Kavli Theatre Wheelchair Lift Modernization

1. Introduction

1.1. Summary

The City is seeking an elevator contractor to perform services for the removal and replacement of the existing wheelchair lift in the Kavli Theatre, serving the main auditorium floor seating area.

1.2. Background

This project will require the new equipment be placed on the existing footprint of the previous wheelchair lift, and will be coordinated with active theatre performances. Utilization of various trades will be managed with the oversight of the City's Facilities Division.

1.3. Contact Information

Project Contact:

Daniel Leveque

Construction Project Coordinator

2100 Thousand Oaks Blvd.

Thousand Oaks, CA 91362

Email: dleveque@toaks.gov

Phone: (805) 449-2266

Procurement Contact:

Grace Ng

Assistant Analyst - Purchasing

2100 Thousand Oaks Blvd

Thousand Oaks, CA 91362

Email: gng@toaks.gov

Phone: (805) 449-2239

Department:

Finance - Facilities

1.4. Timeline

Release Project Date(Non-Mandatory) October 24, 2025

Pre-Bid Meeting(Non-Mandatory) October 31, 2025, 10:00am

City Hall/Kavli Theatre. We will meet in the main lobby of City Hall on Level 2.

Question Submission Deadline(Non-

Mandatory)

November 7, 2025, 3:00pm mailto:dleveque@toaks.gov tel:(805)449-2266 mailto:gng@toaks.gov tel:(805)449-2239

Submission Deadline(Non-Mandatory) November 19, 2025, 3:00pm

Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.

Topic: CI 5770 Civic Arts Plaza Kavli Theatre

Wheelchair Lift Modernization Spec 2025/2026-06

Time: Nov 19, 2025 03:00 PM Pacific Time (US and

Canada)

Join Zoom Meeting https://us02web.zoom.us/j/82051737492?pwd=Lh aPiSPbh9bVvCfti4XmuSjhBg9tLB.1

Meeting ID: 820 5173 7492

Passcode: 828872

One tap mobile

+12133388477,,82051737492#,,,,*828872# US (Los

Angeles)

+16692192599,,82051737492#,,,,*828872# US

(San Jose)

Join instructions https://us02web.zoom.us/meetings/82051737492

/invitations?signature=MzNhgv05Hyzm2YsXRLA9v

UAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/j/82051737492?pwd=LhaPiSPbh9bVvCfti4XmuSjhBg9tLB.1 https://us02web.zoom.us/j/82051737492?pwd=LhaPiSPbh9bVvCfti4XmuSjhBg9tLB.1 https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM https://us02web.zoom.us/meetings/82051737492/invitations?signature=MzNhgv05Hyzm2YsXRLA9vUAZLPTtEr50nfNgvagAmAM

2. Project Details

2.1. Scope of Work or Project Details

Please see Attachments for Scope of Work.

2.2. Engineer's Estimate

Estimate Amount:$100,000 https://procurement.opengov.com/portal/toaks/projects/201036/document?section=1879814

3. Vendor Submissions

3.1. Bid Requirements*

Did you read through and confirm that you met all of the bid requirements?

☐ Yes

☐ No

*Response required

3.2. Addenda*

Please download the below documents, complete, and upload.

• Addenda_Acknowledgement_For...

*Response required

3.3. Bid Bond Type*

What type of bid security are you submitting?

If you choose to opt out of using Surety2000 to submit an electronic bid bond, then one of the following options must be received by the City Clerk Department, (2100 E. Thousand Oaks Blvd.

Thousand Oaks, CA 91362) prior to the bid opening:

• Original Hard Copy of the Notarized Bid Bond on City's Bond Form

• Certified Check

• Cashier’s Check

• Cash

Bidders are fully responsible for ensuring their bid security is received by the City Clerk Department prior to the bid opening. Failure to provide the required bid security, prior to the bid opening, shall cause the bid to be deemed incomplete and therefore non-responsive.

Please select the type of bid security you are submitting from the following choices:

☐ Electronic Bid Bond through Surety2000

☐ Original Hard Copy of Notarized Bid Bond

☐ Certified Check

☐ Cashier's Check

☐ Cash

*Response required

4. Bid Bond Verification Form

Please enter your Bid Bond information from Surety2000 below if submitting an electronic bid bond. For the Vendor ID Field, please enter in your company's EIN number.

When entering the Project ID into Surety2000 for the bond, please ensure that you enter the exact

Project ID# (including punctuation) that is listed below.

https://government-project.s3.us-west-2.amazonaws.com/27630/2baaf3ec-3cc3-43f5-80b3-5f2adbfa24cc_Addenda_Acknowledgement_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=844f0957db54b6b88649d2fa0ea30c180f32808f66215fb4b920447fa2eaf411&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Addenda_Acknowledgement_Form.pdf%22&x-id=GetObject

Please also ensure that the bid bond is verified by clicking on the "Verify Bid Bond" button in the portal and make sure that it says that the bid bond is verified. Bids that have electronic bid bonds through

Surety2000 that are not verified in the OpenGov portal will not be opened.

If you are having any issues with the bid bond verification, please reach out to the Procurement Contact listed in the Introduction.

3.4. Bid Security Return

If you are submitting a bid security other than an electronic bid bond, would you like the bid security returned after award?

☐ Yes - please return by mail

☐ No - City may securely dispose of it

3.5. Base Bid Form*

Please download the below documents, complete, and upload.

• CI_5770_CAP_Kavli_Theatre_W...

*Response required

3.6. Designation of Subcontractors*

Please download the below documents, complete, and upload.

• CI_5770_CAP_Kavli_Theatre_W...

*Response required

3.7. Bid Documents*

Please Upload your COMPLETE Bid Documents here including ALL BID FORMS in the Bidder's Checklist.

*Response required https://government-project.s3.us-west-2.amazonaws.com/201036/c7998e3e-bef3-4b06-aad5-4ad7b5b7b2e6_CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Base_Bid_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=1901c61ef0f1583584059d3c80c39a01e010a1a2f3eeda9c8a460770f40c3d6a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Base_Bid_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/201036/9af432fe-ff9a-4d00-96a8-db26d07ff74a_CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Designation_of_Subcontractors_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KJDG7SUI%2F20251024%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251024T150000Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEKX%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQDHrKa9VQsk31g9k%2FHLhcmAZ655y21hjqphkDb%2BJa8BKgIhALzWK%2BhUU0pdAtOTbla07LqSgUzij0hixtF9%2FO%2Ffl0AdKowFCF4QAhoMODkyMzY0Njg3NjcyIgwGA%2BQNVJGMwRTvN1Eq6QQR3msVKZugC69uH7TLrAizEDEQPcbI183Y%2FqcjTj%2FCL5pctg9RZCOJRjscO5Pia0Tag%2F%2FdAYkkGefX%2BJ9WXur%2FC6LjWnV8fJO%2Fc0ZD8qonF1PZp4G3YXZpGalxGVEED9bxWKi0OVwZoUJaxzPdL9ok5E58GSm5qRiyP9rUznlGrDXdmZ5uNrKCDk%2B02e2XAL1gVHKV6nh09Pt88aTj134mUPzpfWq7xzDuwO%2BvKHfI3Af34KBUJRdogPaDW6QOtY1I0CizFnS3ML1yYfwqJI48aI2P%2FeSmcgSkOiqCki8sE%2FD3p%2B69e19AsL84Krb3EE%2Bca3hAXx7YEhg5i%2BpXdRBtrEzOm5ihmArhlqJqYxWffO8Qwa0Bbs2%2BveHXAZg0g8HWY9LlhVgKVWZby1uhoNBOBZmDBifXAdBd2%2FVD1V3%2BLHwM4EXAB8bT7HfnNZP%2FQzjAQhp8inl%2FGy0oKdMTFR2ze0Cuox%2B6zZ845bzW7THhL4nnQpWA8XUPxwIkKdjotY5W56e8pOIbxPHDSjGFgXWswFxCCD0XC06hLNmT8lQYAwdBgIbYmwcgO4%2BeLMhvj8LcTBfT2vZ%2BjdzOGIikj90OBlHJZ81T6IdO%2BiUpCL3jnRdFWfGY7U9DVUlZzZ%2FtAybILuJaOGmRPseR5sua35hknkxPUTgofP07cXWErX4gKl4TekQ5F2uYIIio3y%2B3lxrrd9mV6RdQLFzzfM2F8irzgGRBVaQRwanYth11YAZL9HBPRlbw3yFii5Wf%2BQZYzVmZIKNDY3HhJko0XSuSOg94foPxGsT%2F49%2FRkx6v4aOIvhdmkeWpDaMSvDDS8O3HBjqYAUmG32xBFzX8napBU0Vvkb5jneorTivShNvZtlku0arFbTStiJvw7nXFCYWsafdK%2BJ0Uh89wtkwI5KGqllHtcweM%2BK%2B9c%2BfZi%2FCkHc6NJBQOg%2B8PXROYCfG6KmCCORsEmzI2P8x%2FNa%2FjWWvVgZOIpdV1jbgAPWzVwnxZwisxCYmSTlG4BxKBFa2RsOsvlbCkyFlXiCerfA8a&X-Amz-Signature=00b8005bc6424dd53c7a524425dadfd34285eed8090f842d009b88a0ce9c4372&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22CI_5770_CAP_Kavli_Theatre_WC_Lift_Modernization_Designation_of_Subcontractors_Form.pdf%22&x-id=GetObject