PERFORMANCE WORK STATEMENT

Water Tank Inspection and Chlorination System Maintenance

1. General:

1.1. This is a non-personal services contract to inspect potable water tanks and maintain chlorination systems as necessary to multiple locations at Fort Wainwright, Alaska and associated training areas. The Government shall not exercise any supervision or control over the providers performing these services. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non- personal services necessary to maintain chlorination systems and inspect potable water tanks.

1.3. Background: Fort Wainwright has multiple buildings and facilities that are not connected to domestic water or their own well system. Potable water delivery has been and continues to be vital to the continued mission, occupation, and operation of these facilities. This potable water must meet all applicable environmental health standards.

1.4. Objectives: The objective of this service is to inspect potable water tanks and maintain chlorination monitoring and injection systems to ensure safe, clean potable water stored in holding tanks on Fort Wainwright, Alaska.

2. Scope/Specific Tasks:

2.1. The Contractor will be responsible for quarterly inspections of water storage tanks in Buildings 1169, 1185, 2400, 5108.

2.1.1. The Contractor shall perform these inspections through a manner of their choosing that meets all manufacturers’ recommendations and all elements of Technical Exhibit 3 (TE3).

The Contractor shall provide summary reports of each inspection to the Government by the 5th business day of every 3rd month. This report shall include date, location, and inspection results with pertinent photographs included. These reports shall be submitted electronically to the COR.

2.1.2. If sediment, debris, or biological matter preclude visual examination of tank, the Contractor shall thoroughly clean the tank prior to inspection.

2.1.3. This contract shall include draining and cleaning of potable water storage tank systems to alleviate chlorine by-product build up that occurs over the course of time. This shall be completed during the first and final years of this contract (in accordance with TB MD 576 4-2), and as needed when levels of biological matter detected in potable water exceed allowable amounts. Exact dates shall be coordinated through the COR to minimize the amount of water to be drained, but no later than 90 days from award of contract, and 90 days after the beginning of the final option year.

2.2. The Contractor shall supply all labor, materials, equipment, inspection, and testing to service and maintain newly installed chlorination monitoring and injections systems for potable water storage tank systems in Buildings 1169, 1185, 2400, and 5108. The service intervals shall meet the manufacturer’s recommended schedule for each.

2.2.1. Perform monthly inspection of chlorination systems and conduct routine maintenance to ensure continued optimum functionality. This shall include cleaning of components, refilling of chlorine tank, and replacement of parts such as reagent bottles, cartridges and valves in Buildings 1169, 1185, 2400, and 5108, per TE 3.

2.2.2. Chlorination system inspections and preventative maintenance will follow component manufacturers’ instructions per respective O&M manuals. Manuals will be provided to Contractor upon award.

2.2.3. Chlorine and reagent bottles should be replaced as needed, based on usage. Due to seasonal variances in building use and occupancy, the necessary frequency may fluctuate, up to monthly.

2.2.4. The Contractor shall perform repairs to correct deficiencies in the system that occur outside of the normal manufacturer’s maintenance schedule.

2.2.5. Repair work may include replacement of circulation pumps, sensors for chlorine monitoring system, and all other parts of the chlorine monitoring system and the chlorine injection system.

2.2.6. The Contractor shall provide invoice to COR for any repair parts needed. Government will only compensate Contractor for the actual cost of parts plus shipping charges.

2.2.7. The Contractor shall contact COR to obtain pre-approval prior to purchase of any amount of parts costing over $3000.00.

2.2.8. The Contractor shall keep records of all work servicing, inspecting, testing, and maintaining the chlorination systems. Reports shall be due on the 5th business day of each month, detailing all work accomplished during the preceding month. If no maintenance was accomplished, the Contractor shall report this by same date. These shall be submitted electronically to the COR.

2.2.9. The Contractor shall annually sample and test water contained in tanks to ensure proper chlorination, as well as after any time that the tank is emptied and refilled. Contractor shall provide results to the government electronically by December 31 of each calendar year, and within two business days of receiving the results. (Reports must include data for Temperature, Total Coliform Bacteria, Free and Total Chlorine, Turbidity and Total Dissolved Solids).

2.3. Emergency Call-outs: Upon notification by the Government of a malfunction alarm to one of the chlorination systems, the Contractor shall respond within two business days to provide maintenance and/or repairs as necessary to return the system to normal and fully functional operating status.

3. General Information

3.1. Notification of Schedule: The Contractor shall notify the Government one week before performing any work.

3.2. Period of Performance: The period of performance (PoP) shall be for twelve months in each of the contract years.

Base Year POP: 1 Sep 25 - 31 Aug 26 Option Year 1 POP: 1 Sep 26 - 31 Aug 27 Option Year 2 POP: 1 Sep 27 - 31 Aug 28 Option Year 3 POP: 1 Sep 28 - 31 Aug 29 Option Year 4 POP: 1 Sep 29 - 31 Aug 30 6 Mo. Option to Extend: 1 Sep 30 – 28 Feb 31

3.3. Federal Observed Holidays: The Contractor shall not provide service on the following recognized federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

3.4. Hours of Operation: Inspections shall be accomplished Monday through Friday between 7:30 AM. and 4:30 P.M. except Federal holiday(s) or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

3.5. Type of Contract: The Government will award a Firm Fixed Price Service Contract for this requirement.

3.6. Quality Assurance: The Government will inspect work performed by the Contractor IAW the Performance Requirements Summary.

3.7. Security Requirements: Contractor personnel performing work under this contract shall not have been convicted of any felony and shall provide necessary criminal background check information to the Provost Marshall prior to access to Army lands or facilities.

3.7.1. Physical Security: The Contractor shall safeguard and secure all government facilities to which they are provided access.

3.7.2. Operational Security (OPSEC) Awareness Training: IAW AR 530-1, Operations Security, Contractor employees shall complete Level 1 OPSEC Awareness training within the 30 calendar days after contract award and within five (5) calendar days of new employees commencing performance. Completion certificates will be made available to Government within ten (10) business days of completion or upon request from the Government. All Contractor personnel shall complete Level 1 OPSEC Awareness training annually. Level 1 OPSEC training is available at the following website:

https://securityawareness.usalearning.gov/opsec/index.htm online with above link, complete training with 75% on exam and you will be able to save Certificate PDF or print certificate.

3.7.3. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within calendar days after completion of training by all employees and subcontractor personnel.

AT level I Awareness training is available at the following website:

http://jko.jten.mil.

3.7.4. iWATCH Training: The Contractor shall watch the attached slide presentation. The Contractor shall sign the attached sign in roster acknowledging review/attendance and understanding of training content.

This training is used to inform employees of the type of behavior to watch for and instruct employees to report suspicious activity to the Fort Wainwright Police Department and the COR. The Contractor shall complete the training within 10 calendar days after contract award and within 1 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 5 calendar days of completion.

3.8. Special Qualifications: The Contractor shall furnish a list of personnel who will be performing the inspections. This list shall include each technician’s qualifications and a listing of relevant work performed within the past three years. The Contractor shall ensure that any applicable certificates remain current throughout the performance period, and this information shall be made available to the Government upon request.

3.9. Key Personnel: The following personnel are considered key personnel by the Government: Contract manager and Contracting Officer’s Representative (COR).

3.9.1. Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name and contact information of this person and an alternate who has the authority to act in the principal's absence shall be designated and provided in writing to the Contracting Officer at contract award. The contract manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

3.9.2. Contracting Officer’s Representative (COR): Management System Tool Virtual Contracting Enterprise (VCE) and Acquisition Resource Center (ARC) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Ensure that the Contractor performs the technical requirements of the contract; perform or cause to perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order. An Alternate COR (ACOR) may be appointed to administer the contract in the absence of the primary COR.

3.10. Invoicing: All Contractor invoices shall be submitted via Wide Area Work

Flow using contract line-item numbers (CLINs) as the primary identification of services billed. Contractor-generated identification numbers shall not be accepted. The Contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through WAWF. Invoices not submitted via WAWF shall not be accepted or paid.

3.11. Inspection Reports: The Contractor shall conduct a comprehensive inspection of the potable water tanks, in accordance with industry standards and all applicable regulations. The Contractor shall electronically provide reports of any findings to the Government detailing the following:

Identity of the apparatus inspected including make, model, and serial number Date of inspection Parameters of testing or inspection Required repairs (if any) Recommended repairs (if any) Any other data pertinent to the safe operation preventive maintenance, repair or testing.

These shall be included with the monthly maintenance reports due on the 5th business day of each month.

3.12. Contractor Personnel Conduct: Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance(s).

The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall immediately remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, "Joint Ethics Regulation", Contractor employees must avoid improperly influencing Government personnel in the execution of their duties under the contract. Particular attention shall be paid to the restrictions governing gifts, gratuities, and the nondisclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with restrictions in the Procurement Integrity Act governing release of acquisition-related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on Army Facilities.

3.13. Emergency Services:

3.13.1. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

3.13.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

NOTE THAT WHEN CALLING 9-1-1, THE CALLER MUST IDENTIFY THEY

ARE CALLING FROM FORT WAINWRIGHT.

3.14. Safety: Contractor activities shall be conducted in a safe manner that minimizes accidents as well as impacts on Army operations and members of the public. Contractors shall comply with applicable Federal, State, and local codes and standards (such as National Fire Codes), including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS. Specific program requirements such as Permit Required Confined Space Entry or Lockout/Tag Out, and Hazard Communication must first be coordinated through the Installation Safety Office. The Contractor shall ensure a sound safety program is in place and their employees understand this program.

3.15. All accidents/injuries to Contractor personnel within Army lands or facilities shall be reported to the Installation Safety Office by the next business day. Serious accidents or injuries requiring hospitalization shall be reported to the Installation Safety Office immediately, if possible.

3.15.1. Cell phone use or texting is not authorized while driving on U.S. Army lands.

3.15.2. All vehicle occupants will wear seat belts while on U.S. Army lands.

3.16. The Government shall provide no goods, services, materials, assistance, or any other item required to enable the Contractor to perform this work.

TECHNICAL EXHIBITS

Technical Exhibit 1 - Performance Requirements Summary

Technical Exhibit 2 - Deliverables Schedule

Technical Exhibit 3 - Potable Water Tank Inspection Elements

Technical Exhibit 4 – Routine Pump maintenance Elements

Technical Exhibit 5 - Tank Location Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

(Tasks)

Performance Standard

Acceptable Quality Standard

Method of Surveillance

Incentive Ref.

#1. Conduct Quarterly, by the 95% on time 100% Non-conforming 2.1 quarterly inspections of

5th business day of every third inspection of system

Inspection.

services will result in water storage tanks month. components. adverse reports in Buildings 1169, issued and a

1185, 2400, and 5108.

potential negative

CPARS report.

#2. Drain and clean potable water storage tank systems to alleviate chlorine by-product build up that occurs over the course of time.

Within 90 days from award of contract, 90 from the beginning of the final option year, and as needed.

Zero deviation from the standard.

100%

Inspection.

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

2.1.4

#3. Perform monthly Monthly, by the 5th 95% on time 100% Non-conforming 2.2.1 inspection of chlorination systems and conduct routine maintenance to ensure continued optimum functionality to include cleaning of components and replacement of parts such as bottles, cartridges, and valves in Buildings 1169,1185, 2400. and 5108 per TE 3.

business day of each month.

inspection of system components.

Inspection.

services will result in adverse reports issued and a potential

#4 Chlorine and As needed. Zero deviation 100% Non-conforming 2.2.3 reagent bottles from the inspection. services will should be replaced standard. result in as needed, based adverse reports on usage. issued and a potential

#5 Contractor shall perform repairs to correct deficiencies in the system that occur outside of the normal manufacturer's maintenance schedule.

As needed, within two business days of notification by

DPW.

Zero deviation from the standard.

Exceptions shall be made for delays wholly outside of Contractor's control.

100% inspection.

Non-conforming services will result in adverse reports issued and a potential negative CPARS report.

2.2.4

#6 Inspections Monthly. Zero deviation 100% Non-conforming 3.4 shall be from the inspection. services will accomplished standard. result in

Monday through adverse reports

Friday between issued and a

7:30 AM and 4:30 potential

PM. negative

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium/Format Submit To

Ref.

1. Water Tank Inspection Quarterly. One per Appendix B, submitted COR 2.1.2 Summary Reports building electronically by the 5th containing business day of every third water tanks.

month.

2. Invoice for any repairs Upon One per Any acceptable to the 2.2.6 needed. completion of any building maintained.

Contractor, electronically submitted.

COR

maintenanc e actions, due monthly.

3. Pre-approval for Annually One per Any acceptable to the 2.2.7 purchase of parts over $3000.00 water tank connected to chlorination system.

Contractor, electronically submitted.

COR

4. Records of all work servicing, inspecting, testing, and maintaining chlorination systems.

Monthly. One per building maintained.

Any acceptable to the Contractor, electronically submitted by the 5th business day of each month.

COR 2.2.8

5. Annually sample and test water contained in tanks to ensure proper chlorination.

Annually, by Dec.

31 of each calendar year.

One per tank.

Report submitted electronically within 2 business days of completion of each inspection.

COR 2.2.9

6. Emergency call out of a malfunction alarm. Return

As Needed.

Once per event.

Report submitted electronically within 2 business days of completion of each inspection.

COR 2.3

the system to normal and fully functional operating status within two business days.

7. Notification of Schedule:

The Contractor shall notify the Government one week before performing any work.

At beginning of contract, and as any change occurs.

Once per event.

Electronically submitted. COR 3.1

8. Security Requirements:

Contractor personnel shall pass a criminal background check and shall provide background check info to Provost Marshall.

At beginning of contract, and as needed.

One per employee.

Electronically submitted. COR and Provost Marshall Office

3.8

9. OPSEC Awareness:

Contractor employees shall complete Level I OPSEC Awareness training, AT Level I training, and iWatch Antiterrorism training.

Within 10 calendar days after contract award and within 5 days of new employees hire.

One each, per employee.

Electronically submitted. COR 3.8.2

10. Special Qualifications:

The Contractor shall furnish a list of personnel who will be performing the inspections.

Upon award of the contract, or upon request.

As changes occur.

Electronically submitted. COR 3.9

11. Key Personnel: The Contractor shall provide a manager who shall be responsible for the performance of the work.

Upon award of the contract.

As changes occur.

Electronically submitted. COR 3.10.1

12. Invoicing: All Contractor invoices shall be submitted via Wide Area Workflow (WAWF).

Monthly. Once per billing period.

Electronically submitted via WAWF.

COR 3.11

13. Inspection Reports:

The Contractor shall provide any findings of inspections to the Gov’t.

Monthly. One per building inspected.

Electronically submitted. COR 3.12

14. Contractor Personnel Conduct: The Contractor shall ensure that personnel present a professional appearance.

As needed. As soon as possible after event.

Report electronically submitted.

COR 3.13

15. Emergency Services:

The Contractor will notify the KO or COR of any incident requiring emergency medical treatment.

As needed. As soon as possible after event.

Electronically or telephonically.

COR 3.14.1

16. Safety: Contractor shall ensure a sound safety program is in place.

Upon award of contract.

As changes occur.

Plan submitted electronically.

COR 3.16

TECHNICAL EXHIBIT 3

Potable Water Tank Inspection Elements

1. Foundation- settling, cracks, deterioration.

2. Overflow pipe – working, sealed, flap valve cover is accessible.

3. Water level indicator.

4. Air vents – proper design, screened, sealed edge and seams.

5. Is the lead watertight and sealed with rubber gasket?

6. Does the vent terminate downward?

7. Does the tank have overflow separate from the vent?

8. Does the overflow have an air gap of 3 or more pipe diameters above the entrance to any storm or sanitary sewers?

9. Is the overflow discharge point visible?

10. Are floatable debris on the surface of the water?

11. Are pipes properly supported?

12. Are any fittings leaking?

13. Is there evidence of recent repairs?

a. Has soldering method been used for repairs?

b. Are pipe fittings, solders, flux lead free?

14. Is the inlet pipe locked to protect access?

TECHNICAL EXHIBIT 4

Routine Pump Maintenance Elements

Routinely check the physical operating condition of the pump. Look for the presence of any abnormal noise, excessive vibration, low flow and pressure output or high temperatures [when running constantly at maximum stroke rate, the pump housing temperature can be up to 160°F (70°C)].

For optimum performance, cartridge valves should be changed every 6-12 months.

Depending on the application, more frequent changes may be required. Actual operating experience is the best guide in this situation.

Repeated short-term deterioration of valve seats and balls usually indicates a need to review the suitability of wetted materials selected for the application. Contact the supplier for guidance.

Check for leaks around fitting or as a result of deteriorating tubing e.g. when standard white translucent discharge tubing is exposed to direct sunlight. Take appropriate action to correct leak by tightening fittings or replacing components.

Keep the pump free of dirt and debris as this provides insulation and can lead to excessive pump temperatures.

If the pump has been out of service for a month or longer, clear the pump head valve assemblies by pumping fresh water for approximately 30 minutes. If the pump does not operate normally after this “purging run”, replace cartridge valve assemblies.

For the Hach CL17sc analyzer

Task 1 month 6 months As necessary

Clean the cell X

Replace the reagent bottles X Replace the stir bar and tubing harness X

Clean the screen in the Y-strainer X

�e�hnical Exhibit 5 oca�on of ,B.wldings WF!h Waler Tanks

Legend

, Location of w.iter Tank

Technical Exhibit 5