CHICAGO HOUSING AUTHORITY

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 1 of 32

INVITATION FOR BID (“IFB”)

The Chicago Housing Authority (hereinafter “the CHA” or “the Authority”) invites qualified firms/organizations

(“Bidder”) to submit sealed bids for the below described IFB.

IFB EVENT NO. 3349 (2026)

(Rebid) North Lawndale Apartments Renovation

1312-16 S Harding Ave 1323-39 S Kedzie Ave

RELEASE DATE Friday, August 7, 2026

BID OPEN DATE AND TIME: Wednesday, September 2, 2026, at 11:00 AM CT

Proposals must be received electronically no later than the date and time listed in the solicitation.

(Signature) (Contractor's Organization Name)

(Print Name) (Title) (Date)

Keith Pettigrew Sheila Johnson Chief Executive Officer www.thecha.org Deputy Chief Procurement

Revised as of 04/03/2026, all others void

KEY INFORMATION

General Contractor: _______________________________

Contact Name: ___________________________________

Address: ________________________________________

City/State/Zip: ____________________________________

Phone Number: ___________________________________

Fax Number: _____________________________________

LUMP SUM BASE BID TOTAL - 1312-16 S Harding Ave $__________________.00 In whole dollars only

LUMP SUM BASE BID TOTAL - 1323-39 S Kedzie Ave $__________________.00 In whole dollars only

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 2 of 32

1. BIDDER CONTACT WITH THE CHA: The Procurement Specialist identified below is the sole point of contact regarding this solicitation from the date of issuance until selection of the successful Bidder. CHA contact information:

Teresa Lipsey, Procurement Specialist Chicago Housing Authority 60 East Van Buren Street, 8th Floor Chicago, Illinois 60605 Phone (312) 913-7322 Email: tlipsey@thecha.org

2. Questions may be submitted through CHA’s Supplier Portal or in writing to the Procurement

Specialist as shown above by no later than 11:00 AM (CT) on Thursday, August 20, 2026.

Questions received with regards to this solicitation after the deadline shown above will likely be unanswered. At its sole discretion, the Authority reserves the right to respond to questions received after the deadline.

3. ELECTRONIC FILES FOR DRAWINGS AND TECHNICAL SPECIFICATIONS: Please be advised that the Chicago Housing Authority is NOT distributing printed plans or specifications with this solicitation.

The Bid Solicitation, Technical Specifications, and Drawings are available on the CHA’s Supplier Portal Website at www.thecha.org.

4. PRE-BID MEETING: An in-person pre-bid conference is scheduled for Tuesday, August 18, 2026, at 10:00AM (CT) to discuss the scope of work and the CHA contracting requirements. The meeting address is 60 E. Van Buren Conference Rooms 736C. To participate onsite pre-bid meeting, you must RSVP by Monday, August 17, 2026, at 10:00 AM CT with Teresa Lipsey via email at tlipsey@thecha.org. Please submit your Company Name, Your Name, and email address confirming.

In-person attendance is highly recommended, but virtual viewing is available at: https://bit.ly/4h7nrFZ

5. SITE VISIT: Tuesday, August 18, 2026. The CHA strongly encourages all interested firms to attend project site visits.

• First site visit location: 12:00 PM to 12:30 PM - 1323-39 S Kedzie, Chicago, IL. 60623

• Second site visit location: 12:45 PM to 1:15 PM - 1312-16 S Harding Ave., Chicago IL. 60623

6. BID OPENING: Wednesday, September 2, 2026, at 11:00 AM CT. Bidders may access the bid opening via this link: https://rb.gy/psijms.

7. PRE-AWARD MEETING: Tuesday, September 8, 2026, at TBD. All respondents are required to save this date for the Pre-Award Meeting. The CHA will finalize meeting arrangements with the most responsive/responsible bidder(s).

8. ELECTRONIC SUBMISSION: Sealed bids must be submitted electronically via the CHA Supplier Portal at: https://supplier.thecha.org, Electronic bid submissions only require one submittal. Each Submittal section of the electronic bid shall be labeled and separated into a different file as described in Section II. Instructions for Bidders. FACSIMILE AND/OR E-MAIL TRANSMITTED BIDS WILL NOT

BE ACCEPTED.

There is no maximum file capacity size when uploading attachments in the Supplier Portal. If you receive an error message that states the “Maximum size is: 50” while uploading an attachment in the Supplier Portal, that error message is referring to the file naming size. The name of your file cannot be

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 3 of 32 more that 50 characters. For questions or assistance with the Supplier Portal, please contact NAME, TITLE, at PHONE NUMBER.

9. MANUAL SUBMISSION The CHA is currently not accepting manual submissions. Until further notice, electronic submissions will be the only form of submissions accepted by the CHA.

10. ADDENDA: Any interpretations, corrections, or changes to the solicitation will be made by addenda issued by the CHA. Any addenda that are issued will be provided to prospective Bidders and posted on the CHA’s website at: www.thecha.org. It is the responsibility of the Bidder to inquire of the issuance of any addenda. Respondents shall acknowledge receipt of all addenda in the Invitation for Bid document. If the CHA determines this solicitation should be modified, it will inform all prospective Bidders by distributing addendum/addenda to this solicitation before the date set for receipt of bids. The CHA reserves the right to issue Addenda to correct, modify and amend this Invitation for Bid. Bidders shall acknowledge receipt of all Addenda below.

BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA:

Number __________ __________ __________ __________ __________ __________ Dated __________ __________ __________ __________ __________ __________

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IMPORTANT NOTE REGARDING ELECTRONIC SUBMISSIONS: FOR ELECTRONIC BIDS BEING SUBMITTED THROUGH THE CHA SUPPLIER PORTAL, BIDDERS SHALL COMPLETE AND PROVIDE THE DIVISON COST SUBMITTAL IN THE FEE FORM AND BY ENTERING THEIR LUMP SUM BID PRICE

THROUGH CHA’S SUPPLIER PORTAL.

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I. SCOPE OF WORK:

The North Lawndale Apartments Renovation project consists of two (2) multi‑family residential buildings, as detailed below:

1312-16 S Harding Ave, Chicago IL. 60632 The project scope of work is for interior and exterior renovation of the apartments located at 1312-16 S.

Harding Avenue. All 18 existing units are currently unoccupied.

The Harding Apartments consist of a three-story masonry structure with Level 1 concrete floor slab, Level 2 & 3 wood floor joists and wood truss roof. It is approximately twenty-six feet (26') from grade to the roof edge at the east, west, and south facades. The main entrance is located at the east elevation and accessed via a sidewalk from South Harding Avenue. There are currently 18 residential units, 6 per floor, accessed from a new enclosed interior stair from the primary entrance and a new rear stair.

1323 - 39 S Kedzie Ave, Chicago IL. 60632 The project scope of work is for interior and exterior renovation of the apartments located at 1323-39 S.

Kedzie Avenue. All 18 existing units are currently unoccupied

The Kedzie Apartments consist of a three-story masonry structure with Level 1 concrete floor slab, Level 2 & 3 wood floor joists and wood truss roof. It is approximately twenty-six feet (26') from grade to the roof edge at all four facades. The main entrance is located at the west elevation and accessed via a sidewalk from South Kedzie Avenue. There are currently 18 residential units, 6 per floor, accessed from a new enclosed interior stair from the primary entrance and a new rear stair.

The work for the two properties includes but is not limited to exterior improvements of all facades including the new enclosed main and rear entrances, new parking lot, walkways, patio, fencing and landscape.

Interior alterations include new electrical HVAC systems, new electrical service and distribution, and new plumbing systems and fixtures. New interior finishes include new studs, drywall, paint, flooring, doors and hardware, kitchen layout, casework, and lighting. Each unit will have its own mechanical room. Roofing improvements per new MEP. All appliances will be furnished and installed by the CHA.

Contractor shall include labor and material to demolish/ remove and replace with new brick masonry, including removing and installing new shelf angles, installation of new flashings, backer rod, sealant, install new expansion joints at balcony, repointing deteriorated mortal, route, patch & repair concrete, complete repair and paint concrete balcony and wrought iron handrail, remove and install new aluminum window, remove and install new limestone exterior window sill and interior stool including paint, and all associated work per contract document, drawing and code. Contractors are responsible for verifying site and building conditions.

An environmental allowance is provided in the scope to be used for any abatement as needed.

Contractors may submit bids for one or both buildings. CHA reserves the right to award building sites in this solicitation to one or multiple contractors.

Proposed Deduction

In the event a single contractor is awarded both projects, the bidder must apply a deduction to the lump

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 5 of 32 sum base bid to account for efficiencies created when both projects are awarded, specifically, administrative, shared mobilization costs, overhead, supervision savings, etc. The contractor shall enter the proposed deduction in fee form workbook under the “Proposed Deduction” tab. The deduction shall be included in the final contract executed and it shall reduce the total contract value.

The Scope of Work is further described in the detailed Technical Specifications and Drawings.

The General Contractor is responsible for any cost associated with weather conditions to complete the project within the specified contract length of time.

II. INSTRUCTIONS FOR BIDDERS:

BID SUBMITTAL REQUIREMENTS: The Bid Submittal must include the following documents:

A. These BF Pages and other documents in the following form:

i. Enter his/her firm’s name in the space provided on Page BF/1 of this Specification; and

ii. Submit ONE (1) original copy of the “Bid Submittal” form comprising all BF pages (including the

Bidder’s completed BF pages for Sections VII and VIII). PLEASE NOTE: Each BF Page shall bear an original (not photocopied) signature; and

iii. Submit ONE (1) ORIGINAL of the Utilization Plan; and

iv. Submit ONE (1) ORIGINAL of all other required bid documents; and

v. Acknowledge on Page BF/3 receipt of any Addenda issued.

Failure to submit the documentation set forth above in Section II(A)(i)-(v) may result in the bid package being deemed non-responsive and therefore ineligible for award.

B. GENERAL CONTRACTOR LICENSE: In addition to all other applicable licenses and certifications, the general contractor is required to submit with its bid a copy of bidder’s current valid (Class A) General Contractor License issued by the Department of Buildings of the City of Chicago. The absence of the required license shall cause a bid to be deemed non-responsive and therefore ineligible for award. Any Contractor that does not have a currently valid license from the City of Chicago shall also be deemed non-responsible. Applications are NOT accepted.

C. BID SECURITY: Each individual bid must be accompanied by a Bid Bond in the amount of 5% of the total amount of the submitted bid or a certified check in the same amount, payable to the “Chicago Housing Authority”. If the bid and bid security have not been received by the CHA prior to the time of the bid opening, the bid will not be considered. Checks from unsuccessful Bidders will be returned as soon as practicable after the opening of bids.

D. BIDDER PROFILE INFORMATION: Each individual bid must be accompanied by a summary of the Contractor’s qualifications to complete the work described in the Bid Package, which summary shall include, at a minimum, the following documents:

i. the resumes of the Contractor’s Project Team (including the superintendent, project manager, and project accountant, or equivalent); and

ii. a list of all the Contractor’s subcontractors; and

iii. a list of the Project Team of the Contractor’s subcontractors; and

iv. a detailed description of not less than three (3) jobs completed by the Contractor in the last five

(5) calendar years of a substantially similar size and scope and requiring substantially similar work and level or responsibility, together with the contact information of the owner’s representative for each of these jobs (including name, company name, address, telephone number, fax number, and e-mail address); and

v. the same information described in Paragraph (D)iv above for at least one (1) job performed by each primary subcontractor in the last five (5) calendar years.

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Failure to submit the documentation set forth above in Section II(D)(i)-(v) may result in the bid package being deemed non-responsive and therefore ineligible for award. The CHA may also, on the basis of the Bidder’s profile information submitted, find that there exists an insufficient amount of information to clearly determine whether a Bidder or its subcontractor(s) possess the ability to perform successfully under the terms and conditions of the Contract Documents, and the CHA may therefore determine the bid package is ineligible for award on the basis of insufficient evidence regarding responsibility.

E. FINANCIAL STATEMENT: The Respondent/Financially Responsible Party shall demonstrate its financial responsibility by submitting the most recent two years of audited, reviewed or compiled financial statements prepared by a third party licensed Certified Public Accountant (CPA). Listed below are the minimum acceptable required documents based upon the amount of the procurement:

The Respondent must provide Financial Statements, which are compiled, reviewed and/or audited as defined below (which may be subject to different levels depending upon the Respondent’s proposal and the projected contract value of the award), and which consist of:

• Accountant’s Report

• Balance Sheet (last 2 years)

• Income Statement (last 2 years)

• Cash Flow Statement (last 2 years)

• Financial Statement Footnotes (if applicable)

For proposals or contracts awards valued at less than $500,000, the Respondent must provide the IRS tax transcript.

For proposals or contract awards valued at less than $1,000,000 the Respondent must provide complied financial statements.

For proposals or contract awards valued at less than $2,500,000.00, the Respondent must provide reviewed financial statements.

For proposals or contract awards valued in excess of $2,500,000.00, the Respondent must provide audited financial statements.

CHA will also evaluate the respondents based upon analysis of third-party reporting agencies, regulatory agencies, bureaus, etc., as it deems necessary to determine the financial adequacy of the respondent entity and confirm that the entity is in good financial standing with governmental agencies.

Other considerations in the evaluation of the financial condition of Respondents follow:

• Financial statements must be from a legal business entity (i.e., corporation, partnership, LLC, etc.).

The entity name and address listed on the Financial Report should match the address on file with Dun & Bradstreet report in order for CHA to perform financial review.

• If respondent is not able to provide the Financials 6 months after their fiscal year end, respondents should provide the reason for delay or non-completion.

• Newly created entities (partnerships, LLC’s, etc.) must provide financial statements from the entity’s general partner and/or any other financially responsible entity that collectively can demonstrate the capability to complete the contract.

• Internally prepared business entity financial reports generated by the respondent will not be accepted.

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• Personal financial statements or tax returns will not be accepted.

• CHA reserves the right to request Dun & Bradstreet reports in order to make an award determination.

Vendors must provide the address on file with Dun & Bradstreet if it differs from the address listed on the proposal.

• CHA reserves the right to request additional information to complete the financial evaluation and review of any respondents.

F. SUBSTANTIAL COMPLETION FOR ALL WORK: Time is of the Essence. Work will need to be substantially completed no later than January 30, 2028. Please provide a project delivery schedule that satisfies the required completion date as referenced. Bidders are required to identify potential areas of concern that would jeopardize the required completion date. The project delivery schedule must accompany your bid submission. The earliest date for a Notice to Proceed (NTP) would be Tuesday, December 15, 2026.

G. CRITICAL PATH METHOD SUMMARY PROJECT SCHEDULE: In evaluating this IFB, the CHA will determine the responsibility of each bidder and whether a particular bidder can complete the Work in the shortest time frame, which time frame shall not exceed the Substantial Completion date of January 30, 2028, for the Work as set forth in this IFB and in the Contract Documents. The Critical Path Method (“CPM”) Summary Project Schedule to be submitted as part of the bid, and the Work Schedule, as defined in Paragraph 6 of the CHA’s “Special Conditions of the Contract for Construction", is to reflect the following.

The Contractor shall furnish as part of this proposal a CPM Summary Project Schedule showing the proposed construction phasing and sequencing approach of the major scope items. This CPM Summary Project Schedule shall:

1. Be submitted in a hard copy format;

2. Be prepared using only Primavera P6 Professional R8.3.2 or Microsoft Project software:

3. Be prepared using the Critical Path Scheduling Method (CPM);

a. Depict the critical path starting with the Notice to Proceed and ending with the Substantial Completion Date of January 30, 2028.

4. Include critical tasks to be performed by the Owner, the Architect, or others, for the completion of all the Work; and

5. Have each construction activity be resource loaded with the person-hours estimated necessary to complete the activity.

The CPM Summary Project Schedule dates for the elements cited in the project’s IFB shall be met or enhanced.

For purposes of the CPM Summary Project Schedule to be submitted with this bid, the Contractor shall assume that the substantial completion date is January 30, 2028, however, the CHA shall not be bound to issue a Notice to Proceed by or for that date;

1. The Substantial Completion Date shall be January 30, 2028.

2. The building(s) will be available to the Contractor on the date(s) set forth in the Notice to Proceed.

For additional detail on how to submit required Schedules, please refer to Paragraph 6 and Paragraph 55 of the CHA’s “Special Conditions of the Contract for Construction".

Failure to submit this CPM Summary Project Schedule in the requested software format, prepared using only Primavera P6 Professional R8.3.2 software or Microsoft Project, shall result in the entire Bid Package being deemed non-responsive.

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 8 of 32

III. BID PREPARATION AND WITHDRAWAL OF BIDS BEFORE BID OPENING

Respondents must complete the current versions of all forms which are required for a solicitation.

Copies of these forms have either been provided therein or may be accessed and downloaded through the CHA’s website, www.thecha.org in the “Forms and Documents” tab located under “Doing Business- Contractor and Developer Resources.” Failure to submit completed copies of all of the current required forms may result in a solicitation response being deemed non-responsive.

A. PREPARATION OF BIDS – Construction:

i. Bidders must make their own estimates of the facilities and difficulties attending the execution of a proposed bid;

ii. CHA FORMS and DOWNLOAD: Bids must be submitted on the forms furnished by the CHA or on copies of those forms and must be signed electronically. The person signing a bid must initial each erasure or change appearing on any bid form. To facilitate the solicitation process, many of the standard CHA documents are now available for download at: http://www.thecha.org/doing-business/forms-and-documents/.

The bid forms may require Bidders to submit bid prices for one (1) or more items on various bases, including lump sum bid, alternate prices, unit prices, change order pricing of construction, or any combination thereof;

iii. If the solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, Bidders should insert the words “no bid” in the space provided for any item on which no price is submitted; and

iv. Alternate bids will not be considered

v. Product substitutions will not be considered unless this solicitation authorizes the submission. Bidders are responsible for providing bids for products that fully meet the required specifications. Bidders may bid the referenced manufacturers OR EQUAL.

Nevertheless, bidders MUST bid what the specifications require. The Architect of Record will only consider substitution requests after the award from the selected General Contractor.

B. WITHDRAWAL OF BIDS: No bid shall be withdrawn for a period of one hundred eighty (180) calendar days after the opening of bids without the consent of the CHA.

C. TAX: This bid shall not include charges for the Illinois Retailers’ Occupational Tax (so called “Sales Tax”) on direct sales to the CHA or on any material incorporated into or becoming part of the work;

federal excise taxes; or federal transportation taxes. The CHA will provide all contract awardees with a Tax Exemption Certificate.

D. MINIMUM WAGE REQUIREMENT: Any award under this solicitation shall be subject to the current local Minimum Wage Requirement. The Minimum Wage Requirements shall be specifically incorporated as a contractual requirement in any award and agreement resulting from this solicitation for any of the Selected Respondent’s covered employees. The Respondent must take the Minimum Wage Requirement into consideration in determining its fees for services to be performed or provided by Respondent under its fee proposal and other submittals.

E. FALSE STATEMENTS IN BIDS: Bidders must provide full, accurate, and complete information as required by this solicitation and its attachments. The penalty for making false statements in bids is prescribed in 18 U.S.C. 1001.

F. REQUESTS FOR INFORMATION: Bidders shall only communicate with the CHA’s Department of Procurement and Contracts regarding this IFB and the bid to be submitted in response to this IFB.

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These questions will be answered individually or, if applicable, to all potential Bidders, in the form of an addendum to the IFB, if the CHA determines that a revision to the IFB is warranted. All technical questions and Requests for Information (RFIs) regarding this IFB must be submitted through the CHA Supplier Portal. Telephonic, oral, or any other means of communication of relaying questions shall not be answered. If an answer is inadvertently or otherwise provided to a question other than as specified in this section, it is expressly understood that the answer is not binding in any way on the Authority.

IV. Bid Opening and Review of Bids

A. BID OPENING: No bids will be accepted after the fixed date and time for the opening of bids, at which time all bids received will be publicly opened and read aloud. Failure to submit bid documents in the required quantity and properly executed may result in the bid being deemed non-responsive and rejected by the CHA from further consideration.

B. PRE-AWARD MEETING/VALUE ENGINEERING MEETING: The CHA reserves the right to conduct a Pre-Award Meeting with the Bidder(s) prior to making an award to determine if the Bidder(s) is(are) a responsible party(ies) as described and required by applicable law. This Pre-Award Meeting may include, but shall not be limited to:

i. a review of the Bidder’s capacity to perform the terms and conditions of the contract;

ii. a review of the Bidder’s understanding of the Scope of Work, and confirmation of inclusion of the entire Scope of Work in its Lump Sum;

iii. a discussion (and demonstration, if requested) of the Bidder’s expertise in reading and interpreting the drawings and technical specifications included with this solicitation;

iv. further breakdown of the Lump Sum;

v. past performance on other CHA and State/local government agencies’ contracts;

vi. current employee depth and capabilities;

vii. financial records and resources/capabilities;

viii. a visit to examine the Bidder’s facilities and on-hand equipment; and

ix. any other area or aspect of the Bidder’s integrity, operations and/or capability that will assist the

CHA in making a determination of responsibility.

x. Review and confirmation of Critical Path Method (CPM) delivery schedule

V. AWARD: Contract Award – Sealed Bidding – Construction

A. The CHA will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible Bidder whose bid, responsive and conforming to the solicitation, will be most advantageous to the CHA, considering the Lump Sum Base Bid Total, financial resources, capacity and proposed delivery schedule and the factors specified elsewhere in the solicitation. To be considered eligible for contract award the Bidder must meet the following minimum requirements:

i. Have adequate financial resources, or the ability to obtain such resources as required during performance of the contract.

ii. Be able to comply with the required and proposed delivery schedule.

iii. Be properly licensed by the appropriate regulatory agencies for the services to be performed.

B. The CHA may waive informalities or minor irregularities in bids received.

C. The CHA may accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the solicitation or the bid.

D. The CHA may reject a bid as non-responsive if the prices bid are materially unbalanced between line items or sub-line items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the CHA even

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 10 of 32 though it may be the low evaluated bid, or it is so unbalanced as to be tantamount to allowing an advance payment.

E. The CHA reserves the right to reject any and all bids, or to reissue or withdraw this Invitation for Bid in the event that competition is deemed inadequate or that it is otherwise deemed to be in the best interest of the CHA. In such instances, the CHA reserves the right to seek procurement by means of non-competitive negotiation.

F. No Awards may be made to a contractor or firm that is on the list of contractors ineligible to receive awards from the Authority or the United States, as furnished by HUD.

G. The Bidder to whom the award is made will be notified as soon as practicable after the Authority approves award of the Contract. This written notification constitutes the Notice of Award and acceptance of the bid submitted.

H. If written notice of the acceptance of this Bid is mailed, faxed, e-mailed or otherwise delivered to the undersigned within the time noted herein, or at any time thereafter before this Bid is withdrawn, the undersigned agrees to enter into a Contract with the Chicago Housing Authority with the Bid as accepted. The undersigned agrees to give a Performance and Payment Bond as specified in the Contract Documents, with good and sufficient surety or sureties, and to furnish the required insurance, all within five (5) days after given Notice of Award.

I. Upon award of Contract, the Authority will process the Contract for final execution.

VI. NOTICE TO PROCEED: Following execution of the Contract and the Contractor’s delivery of all information and documents required by the Contract Documents and otherwise reasonably required by the CHA’s Department of Procurement and Contracts, the CHA will issue a Notice to Proceed (NTP) to the Contractor, which will set forth the date(s) for the official commencement of the Work described in this IFB and in the Contract Documents. Upon issuance of the NTP, the CHA will make the Project location(s) available to the Contractor for the start of the required Work.

VII. Type OF CONTRACT(S) AND CONTRACT REQUIREMENTS

A. TYPE OF CONTRACT(S): In selecting the lowest responsive and responsible bidder(s), the CHA will examine which bidder(s) offers the lowest responsive and responsible Lump Sum Base Bid Total among other criteria. The CHA anticipates awarding a Single Firm Fixed Price contract under this solicitation based on the Lump Sum Base Bid Total, financial resources, capacity and proposed delivery schedule and the factors specified elsewhere in the solicitation.

B. TIME FOR PERFORMANCE: Please refer to XV. PROJECT SCHEDULE. A Notice to Proceed will be issued by the CHA subsequent to contract execution. The work to be performed under this Contract shall be subject to and comply with the CHA’s “Special Conditions of the Contract for Construction" and the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD- 5370).

C. PRE-CONSTRUCTION CONFERENCE: The CHA will notify the Awardee(s) when and where the Pre-Construction Conference(s) will take place. The Awardee(s) must attend this conference before entering the worksite or having materials delivered to the worksite.

D. PERFORMANCE AND PAYMENT BOND: Upon award of the contract by the CHA, the Contractor shall provide and pay for an acceptable Performance Bond in the amount of 100% of the Lump Sum Base Total or separate acceptable Performance and Payment Bonds each in the amount of 50% or more of the Lump Sum Base Total. IMPORTANT: The surety must be a guaranty or Surety Company which appears in the U. S. Treasury Circular No. 570 published annually in the Federal Register, and

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 11 of 32 must, at a minimum, have an “A” rating according to the A.M. Best Rating Guide. Assistance in securing the Performance and Payment Bond is available through the Small Business Administration, which encourages Minority Business Enterprises. The CHA shall not be responsible for the cost of the Performance and Payment Bond.

E. CERTIFICATE OF INSURANCE REQUIREMENTS: Before commencing work, the Contractor and each Subcontractor shall furnish the Chicago Housing Authority with certificates of insurance showing the required insurance is in force and will insure all operations under the Contract. See Paragraph 36 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD- 5370) and the CHA’s “Special Conditions of the Contract for Construction" for details on the required types and levels of insurance coverage.

In addition to any other provisions of this Contract or at law, the Contractor may immediately, and without notice, have all compensation withheld or suspended, be suspended from providing further Work, or be terminated for cause from this Contract for any lapse in coverage or material change in coverage pursuant to the requirements of Paragraph 36 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370) and the CHA’s “Special Conditions of the Contract for Construction", for failure to furnish the CHA with a timely certificate or renewal of certificate, or for making an incorrect or a false representation with regard to provision of the insurance specified in Paragraph 36 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370) and the CHA’s “Special Conditions of the Contract for Construction".

F. CONTRACT REQUIREMENTS: CHA is committed to contracting with vendors who share our values for inclusive and equitable contracting opportunities. CHA strives to be fair, transparent and practical, and to optimize the use of public funds through purchasing decisions.

1. Summary of Contract Requirements

Type of Contract M/W/DBE Section 3 (Labor Hours)

S3 Business subcontracting (> $250,000)

Davis Bacon

Construction Yes Yes Yes Yes Professional Service (licensure required)

Yes No Yes No

Professional Service (non-licensure required)

Yes Yes Yes No

Professional Services (direct services to residents)

Yes Yes No No

Material & Supply Yes No Yes No

Minimum Contract Requirements:

Minority/Women/Disadvantaged Business Enterprises (M/W/DBEs)

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Certified Minority, Women, and Disadvantaged Business Enterprises (M/W/DBEs) shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds. Vendors and their subcontractors or suppliers must take all necessary and reasonable steps to ensure that M/W/DBEs have the maximum opportunity to compete for and perform contracts financed in whole or in part by federal funds. CHA establishes minimum thresholds for all contracts over $50,001. Vendors unable to meet the requirement may propose indirect participation subject to CHA’s written approval.

Section 3 Business Subcontracting

For contracts >$250,000, vendors are required to subcontract to Section 3 Businesses, unless self-performing. To locate a Section 3 Business, visit the Workforce Opportunity Resource Center (WORC) site. Professional Services that directly provide social support services for CHA residents are not required to sub-contract to Section 3 Businesses but are encouraged to sub-contract when feasible.

Vendors unable to meet the requirement may propose indirect participation subject to CHA’s written approval. These may include, but are not limited to mentorship programs, internships, training, and employment opportunities for non-CHA funded projects, or payment into CHA’s Workforce & Education Fund.

Section 3 Labor Hours

CHA supports Section 3 of the HUD Act of 1968 (12 U.S.C. § 1701u) (“Section 3”) and its requirements for Economic Opportunities for Low – and Very Low-Income Persons (24 CFR Part 75). which counts labor hours. All applicable contracts require at least 25% of the labor hours performed on a project are done so with Section 3 workers and businesses, of which 5% of those hours must be performed by Targeted Section 3 workers (i.e. CHA residents and HCV participants). Vendors will report these hours via B2Gnow and/or LCPtracker or through required affidavits based on the contract type.

Davis Bacon and Minimum Wage Requirements:

The Davis-Bacon Acts applies to construction contracts over $2,000 and ensures that all construction employees are paid in compliance with wage decision of the US Department of Labor’. Union contractors must ensure the terms of their contracts are in compliance with wage requirements pursuant to the Davis-Bacon Act.

All CHA contracts must comply with the current local Minimum Wage requirement. The Minimum Wage Requirements shall be specifically incorporated as a contractual requirement in any award and agreement resulting from this solicitation for any of the Selected Respondent’s covered employees. The Respondent must consider the Minimum Wage Requirement in determining its fees for services to be performed or provided by the Respondent under its fee proposal and other submittals. Note that Federal wage determinations under the Davis-Bacon Act or HUD-Determined Wage Rates preempt any conflicting State prevailing wage rate or the Minimum Wage Requirement when the State prevailing wage rate or the Minimum Wage Requirement is higher than the Federally imposed wage rate (pursuant to the Preemption of State Prevailing Wage Requirements (24 CFR § 965.101).

If an employee is paid less than the prevailing wage for work performed on a construction project, the employer must make the employee whole by paying them restitution.

The following chart indicates the goals set by the CHA for each type of contract.

Type of Contract MBE/WBE/DBE Section 3 Section 3 Labor

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Contract Amount Participation Business Subcontracting

(>$250,000)

Hours (25% of which 5% is through CHA resident hires)***

Construction $50,001+ 30% 10% 25%

Supply & Delivery

$50,001 + 20% 3%* N/A

Professional Services

$50,001 + 20% 3%** 25%

*Or indirect **excludes direct support service providers *** Required regardless of contract amount

2. Utilization Plan:

This chart is a list of items needed to evaluate a full utilization Plan (UP). All respondents to CHA solicitations must submit a UP which enables CHA to evaluate how they will fulfill contract requirements.

Document Name To be Completed By

Details

Utilization Plan

(UP) M/W/DBE

and Section 3 Businesses

Prime Contractor

This Excel worksheet will list all subcontractors including but not limited to all M/W/DBE and Section 3 Businesses subcontracting for Direct and if applicable Indirect participation credit.

Total final hard cost will be utilized to calculate the compliance denominator. Insurance, fees, A&E services & permits are excluded.

Letter of Intent Each M/W/DBE and Section 3 subcontractor listed on the UP including a self-performing Prime Contractor

If a Prime is a M/W/DBE and they are self-performing, they must submit a Letter of Intent. A Letter of Intent for each sub-contractor that is MWD/BE or Section 3 Business must also be submitted. The information outlined in the UP must correspond with the Letters.

Letter of

M/W/DBE

Certification

Each M/W/DBE listed on UP, including a self-performing Prime Contractor

This form must be submitted with every UP and Letter of Intent and include current certification letters.

Applications are not accepted.

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Waiver Request-

M/W/DBE

Prime Contractor This form is only to be used if a vendor cannot meet their subcontracting requirements and all good-faith efforts, including indirect participation, have been exhausted. The form must include (1) the scope/statement of work and (2) the reason the Prime cannot meet the commitments outlined.

Other Economic Opportunities

(OEO)

Prime Contractor If vendor is unable to subcontract to a Section 3 Business in full or in part, based on the total contract value they will need to propose indirect participation through the OEO section on the UP, or make commensurate payment at contract signing into the Workforce and Education Fund, subject to approval by CHA.

3. Reporting Requirements:

Contract Requirement

System Details

Construction Contracts

LCPtracker Certified Payroll Reports must be entered into LCPtracker weekly. This system also tracks compliance with the Davis -Bacon Act and Section 3 hours.

Professional Services

B2GNow Payments must be entered into B2Gnow for every pay application monthly. This system tracks and verifies Prime and Subcontractor payments made and received.

Additional Information:

(a) COUNTING M/W/DBE AND SECTION 3 BUSINESS (S3B) CREDIT: A self-performing business that is certified as a Section 3 Business and certified as a M/W/DBE may proportionally propose percentage credit toward each designation.

(b) PROVIDING OPPORTUNITIES TO SECTION 3 WORKERS: I: Pursuant to the Additional Provisions for Public Housing Financial Assistance (24 CFR § 75.9, Prime and sub-contractors (including Section 3 Businesses) on CHA/HUD-funded contracts must ensure that Section 3 workers are provided economic opportunities with the following preference when applicable: a) residents of the project where the assistance is being provided; b) residents of other public housing or HCV participants; c) Youthbuild participants; and d) resident of the metropolitan area.

(c) SUBSTITUTION/REMOVAL OF SUBCONTRACTOR: A prime contractor that needs to remove or substitute a subcontractor on its approved utilization plan must submit a written request for the removal or substitution of the subcontractor concerned. Only when Department of Procurement and Contracts

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(DPC) approves such a request in writing can the removal or substitution of the subcontractor be done by the prime contractor. Under no circumstance should a prime contractor unilaterally remove or substitute a subcontractor on its CHA/HUD-funded contract without prior approval by DPC.

Definitions

A Section 3 Business concern is a business that meets at least one of the following criteria documented within the last six-month period: (a) At least 51 percent owned and controlled by low-or very low-income persons; (b) Over 75 percent of the labor hours performed for the business over the prior three-month period are perfomed by Section 3 workers; or (c) A business at least 51 percent owned and controlled by current public housing residents or residents who currenlty live in Section 8-assisted housing.

The Davis-Bacon Act directs the US Department of Labor to determine prevailing wage rates.The Davis- Bacon Act apllies to contractors and subcontractors perforning work on federal or District of Columbia contracts.The Davis-Bacon Act prevailing wage provisions apply to the “Related Acts,” under which federal agencies assist construction projects through grants, loans, loan guarantees, and insurance.

Indirect Participation refers to the value of payments made to MWD/BE firms for work that is done outside of the proposed project or of a commensurate value to Section 3 Business or CHA residents/participants in other economic opportunities.

Additional information on CHA’s contract requirements and forms can be found at https://www.thecha.org/how-do-business-cha

G. AVAILABILITY OF FUNDS: The CHA’s obligation under this contract is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the CHA for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

H. SUPPLEMENTARY CLOSE-OUT PROCEDURES: Subsequent to final acceptance, close-out binders shall be required from the Contractor. They shall be reviewed by the CHA’s Architect and the CHA’s Construction Manager. Upon acceptance and receipt of the binders from the CHA’s Architect and the CHA’s Construction Manager, the Contractor shall schedule delivery of three (3) copies of the binders to the CHA Construction Manager. Close-out binders should be formatted per the Construction Specifications Institute (CSI) structure and include the following contents:

i. Approved Submittal Binders

ii. Maintenance & Warranty Binders

iii. Close-Out Summary and CSI Division Checklists

iv. Electronic As-Built Drawings

v. Applicable Certificates (Final Completion, Occupancy, etc.)

vi. Operation and Maintenance Manuals (Start-Up and Test results, Commissioning and Training

Info)

vii. Warranties Please note: these instructions supplement those in the CHA’s “Special Conditions of the Contract for Construction" and the Technical Specifications.

I. CONTRACT DOCUMENTS: The Contract Documents, which form the Contract between parties (the “Contract”), include all written modifications, amendments and change orders to this Contract, all Invitation for Bid Form pages when accepted by the CHA, “Amendment(s) to Special Conditions”, if

IFB Event 3339 North Lawndale Apartments Renovation B/F Page 16 of 32 any, the “Special Conditions of the Contract for Construction”, “Amendment(s) to General Conditions”, if any, the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370)”, the “Construction Progress Schedule/Work Schedule” as defined in Paragraph 6 of the HUD “General Conditions for Construction Contracts – Public Housing Programs” (Form HUD-5370) and in the Special Conditions of the Contract for Construction and as amended from time to time pursuant to Paragraph 6, the “Instructions to Bidders for Contracts” (Form HUD-5369)”, applicable wage rate determinations from either the U.S. Department of Labor or HUD, the Bid Bond, the Performance and Payment Bond or Bonds or other assurances of completion, the “Technical Specifications”, and drawings, if any, Contractor’s Affidavit or any other affidavits, certifications or representations the Contractor is required to execute under the Contract with the CHA, MBE/WBE/DBE and Section 3 Utilization Plans and Instructions to Contractors regarding Affirmative Action under Executive Orders 11246 and 11914, all inclusive (collectively referred to as the “Contract Documents”). In the event that any provision in one of the component parts of this contract conflicts with any provision of any other component part, the provision in the component part first enumerated herein shall govern except as otherwise specifically stated. The Contract Documents enumerated herein contain the entire Contract between the parties, and no representations, warranties, agreements, or promises (whether oral, written, expressed, or implied) by the CHA or the Bidder are a part of the contract unless expressly stated therein.

J. Project Tax Benefits Treatment; CHA Reservations and Procedures The CHA fully reserves to itself all rights to seek, pursue and obtain various tax benefits (the “Project Tax Benefits”) for which the Project, Services or Work may be eligible (such as federal, state or local income, sales and use tax credits, deductions, exemptions or exclusions, as well other related structured transfers or transactions to realize or effect such benefits), including, without limitation, the allocation of tax deduction benefits pursuant to Section 179D of the Internal Revenue Code of 1986, as amended (the "Code").

CHA reserves the right to manage and administer the process of obtaining, evaluating eligibility for and monetizing any and all Project Tax Benefits associated with or derived from the Project, Services or Work. The Contractor agrees to cooperate in all reasonable respects with the CHA’s efforts to assess, obtain, document and monetize any such Project Tax Benefits derived from the Project, and shall not attempt to procure or claim Project Tax Benefits for itself or any of its affiliated persons or entities without the express direction and consent of the CHA, which shall be in writing in a formal amendment to the Agreement, that shall be duly executed by authorized officers of both the CHA and Contractor.

K. Disclosure Certification The Contractor shall be required to make the following certification, which is included in the Contractor’s Affidavit, a required submittal to be executed and notarized.

The Contractor certifies to be best of its knowledge and belief that it, its principals and any subcontractors used in the performance of this contract, meet the Agency requirements and have not violated and City or sister agency policy, codes, state, federal, or local laws, rules or regulations and have not been subject to any debarment, suspension or other disciplinary action by any government agency. Additionally, if at any time the contractor becomes aware of such information, it must immediately disclose it to the Agency.

The recommended firm will be required to provide the following information at the appropriate time during the solicitation process:

• Vendors’ other business relationships including but not limited to: Board affiliations, positions or board memberships with all other non-profit, government and other Chicago businesses.

L. Economic Disclosure Statement

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Proposers must complete the attached economic disclosure statement and affidavit as referenced in the Appendices. The economic disclosure forms must be completed by the Prime contractor and all subcontractors in their entirety and notarized. Privately held firms and not-for-profit organizations must disclose the board of directors/corporate officers. All firms must disclose the percentage of ownership.

Failure to provide complete ownership information may cause your response to be deemed Non- Responsive.

VIII. CONTRACTOR’S AGREEMENT AND CHANGE ORDERS SUBMITTAL

A. CONTRACTOR’S AGREEMENT: In conformance with the terms and conditions of the Contract

Documents described in this Invitation for Bid (IFB), the undersigned Contractor, having familiarized him(her)self with local conditions, including building codes, site conditions and said Contract Documents, hereby proposes, offers, and agrees that if this bid is accepted within one hundred eighty (180) calendar days from the date of the bid opening identified on page BF/1 or by addenda, to do all things necessary to fully perform and satisfy all terms, conditions, and requirements of the Contract Documents for and at the price or prices indicated herein this Invitation For Bid.

The Contractor agrees to provide and perform all Work as shown and specified in the Scope of Work, Technical Specifications and Drawings included in this IFB for work at the address(es) listed on Page BF/1, in the manner provided in the Scope of Work, Technical Specifications and Drawings, and to comply with the terms and conditions of all of the Contract Documents, and all applicable code requirements and to perform all Work in a manner consistent with all site conditions.