Cheyenne_Depot_Renovation.pdf

INVITATION FOR BID

S-2-26

CHEYENNE DEPOT RENOVATION

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: August 5, 2025

DEADLINE FOR QUESTIONS: August 28, 2025

RESPONSE DEADLINE: September 9, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne

INVITATION FOR BID

Cheyenne Depot Renovation

I. Introduction II. City of Cheyenne IFB

III. Bid Form Upload

Attachments:

A - S-2-26 SPECS

B - S-2-26 PLANS

Invitation For Bid #S-2-26 Title: Cheyenne Depot Renovation

1. Introduction

1.1. Summary

Cheyenne Depot Renovation

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date August 5, 2025

Legal Advertisement 1 of 2 August 8, 2025

Legal Advertisement 2 of 2 August 15, 2025

Pre-Bid Meeting (Mandatory) August 19, 2025, 10:00am

Cheyenne Depot, 121 West 15th Street, Cheyenne, Wyoming

Question Submission Deadline August 28, 2025, 5:00pm mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Masonry and Painting Subcontractor

Prequalification Statements Due

August 28, 2025, 5:00pm

Notice of Subcontractor Prequalification

Requirement

Masonry and Painting Subcontractor

Prequalification Statements, are due no later than

August 28, 2025.

See Bid Specs:

SECTION 00 4513

MASONRY SUBCONTRACTOR'S PREQUALIFICATION

SUBMITTAL

SECTION 00 4514

PAINTING SUBCONTRACTOR'S PREQUALIFICATION

SUBMITTAL

Submissions must be sent via email to TJ

Barttelbort at tbarttelbort@cheyennecity.org.

Prequalification is a requirement for these two subcontractor trades.

Addendum Response Deadline September 2, 2025, 5:00pm

Proposal Submission Deadline September 9, 2025, 2:00pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: Bid S-2-26 / ZOOM Bid Opening / Cheyenne

Depot Renovation

Time: Sep 9, 2025 02:00 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/83480584637?pwd=T9 e7xgbXxf1prEynD94X3oi9aDDxoG.1

Meeting ID: 834 8058 4637

Passcode: 2101 mailto:tbarttelbort@cheyennecity.org https://us02web.zoom.us/j/83480584637?pwd=T9e7xgbXxf1prEynD94X3oi9aDDxoG.1 https://us02web.zoom.us/j/83480584637?pwd=T9e7xgbXxf1prEynD94X3oi9aDDxoG.1

City Council 1st Reading: September 22, 2025

Finance Committee: October 7, 2025

City Council Final Approval October 13, 2025

Contract Signature Processing October 14, 2025

Notice to Proceed (Estimated) October 22, 2025

Substantial Completion (Interior

Renovation)

February 27, 2026

Substantial Completion (Plaza Work) April 15, 2026

Substantial Completion (Exterior Masonry and Painting)

May 15, 2026

Final Completion 30 days after Substantial Completion

2. City of Cheyenne IFB

S-2-26

Cheyenne Depot Renovation

2.1. INVITATION FOR BIDS

The Governing Body of the City of Cheyenne, Wyoming (“the Governing Body”) will only receive electronic bid proposals via the City's eProcurement Portal until 2:00 pm on Tuesday, September 9, 2025 for the Cheyenne Depot Renovation

Bidders shall create a free account on line by signing up at https://procurement.opengov.com/portal/cheyennecity Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

At the aforementioned time and place, such bids that are received for the project shall be publicly opened and read aloud.

The work to be performed will be in accordance with the plans and specifications on file in the City

Purchasing Agent’s office. Bidding documents may be downloaded online via the City's eProcurement

Portal.

MANDATORY IN-PERSON PRE-BID MEETING:

A pre-bid meeting will be held on Tuesday, August 19, 2025 at 10:00 am.

Cheyenne Depot, 121 West 15th Street, Cheyenne, Wyoming

The City will reject bids from any company who has not signed the attendance sheet prior to the commencement of the mandatory pre-bid meeting.

A bid guarantee in the amount of five percent (5%) of the total bid shall accompany any bid submitted.

See Section below, titled: Instructions to Bidders. The successful bidder shall furnish and pay for satisfactory performance and payment bonds in the amount of one hundred percent (100%) of the accepted bid. See Section below, titled: "Instructions to Bidders."

The City of Cheyenne (“the City”) reserves the right to reject any or all bids or to waive any formalities in the bidding.

Prior to the award of the contract, the City may hold bids for a period not to exceed 60 days from the date of opening of bids for the purpose of reviewing the bids and investigating the qualifications of the bidders. Provisions of Wyo. Stat. § 15-1-113, incorporated by reference, are made an express part of the

Contract Documents.

TJ Barttelbort https://procurement.opengov.com/portal/cheyennecity https://procurement.opengov.com/portal/cheyennecity

Purchasing Division

Published in: Wyoming Tribune Eagle

2.2. PREFERENCE FOR STATE LABOR AND MATERIALS

Pursuant to Wyo. Stat. § 16-6-104, Wyoming made materials and products, and Wyoming suppliers of products and materials of equal quality and desirability shall have preference over materials or products produced or supplied outside the state and any contract let shall so provide. The City shall apply the preference created by Wyo. Stat. § 16-6-104 in a manner identical to the preference for resident contractors in Wyo. Stat. § 16-6-102.

Pursuant to Wyo. Stat. § 16-6-102, the City shall award the contract to the responsible, certified resident making the lowest responsible bid, if the certified resident’s bid is not more than five percent (5%) higher than the lowest responsible, nonresident bidder.

Pursuant to Wyo. Stat. § 16-6-103, a successful resident bidder shall not subcontract more than thirty percent (30%) of the work covered by the contract to nonresident contractors.

Pursuant to Wyo. Stat. § 16-6-106, preference is hereby given to materials, supplies, agricultural products, equipment, machinery, and provisions produced, manufactured, or grown in Wyoming, or supplied by a state resident, quality being equal to articles offered by the competitors outside of the state.

Pursuant to W.S.§ 16-6-107, the structure or structures to be constructed pursuant to this invitation to bidders shall be constructed and maintained by materials produced or manufactured in Wyoming if

Wyoming materials are suitable and can be furnished in marketable quantities. Preference shall not be granted for materials of an inferior quality to those offered by competitors outside of the state, but a differential of five percent (5%) shall be allowed in cost of contracts Wyoming materials produced or manufactured in Wyoming.

Pursuant to Wyo. Stat. § 16-6-203, the successful bidder shall employ only Wyoming laborers on the project, and the contract awarded to the successful bidder shall contain a provision requiring that

Wyoming labor be used, except other laborers may be used when Wyoming laborers are not available for employment within the state, or are not qualified to perform the work involved. In addition, the contract shall contain a provision requiring specific acknowledgement of the requirements of this section. The successful bidder may employ laborers other than Wyoming laborers if:

(i) The successful bidder informs the nearest state workforce center of his employment needs at least eleven (11) calendar days before work is commenced;

(ii) The state workforce center certifies that the bidder’s need for laborers cannot be filled from those

Wyoming laborers listed with the Wyoming Department of Workforce Services. The department shall respond to a bidder’s request for certification within ten (10) calendar days of the date the information is filed; and

(iii) The successful bidder shall also agree to promptly respond to requests from the Wyoming

Department of Workforce Services for the most recent construction schedule for the project.

2.3. CERTIFICATE OF RESIDENCY STATUS FOR IN-STATE PREFERENCE

Wyoming Contractors desiring residency status for the purpose of obtaining the five percent (5%) preference for resident bidders on public works projects must be so certified by the Wyoming

Department of Workforce Services. No bidder may be considered a resident for the purpose of the five percent (5%) preference unless his residency has been certified as provided in Wyo. Stat. § 16-6-101.

Include a copy of Residency Certificate with Bid Form Upload, if claiming.

3. Bid Form Upload

CITY OF CHEYENNE BID PROPOSAL FORM

3.1. REQUIRED FORMS

3.1.1. BID FORM*

Upload SECTION 00 4100 BID FORM, with all required documents (BID FORM SUPPLEMENTS) here.

Include Bid Bond, and all other required documents.

If claiming Wyoming Residency, please upload your Certificate of Residency issued by the State of

Wyoming Department of Workforce Services.

*Response required