Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County Board of County Commissioners Procurement Services Division for the Large Machine Mowing Services Invitation to Bid (ITB 26-8620). The solicitation seeks qualified contractors to provide contractual mowing services throughout Collier County, Florida, including work in roadway medians, side rights-of-way, retention ponds, pond sites, swales, canals, and other county-maintained properties. Services will be provided on both bi-monthly and 30-day rural cycles, with all mowing unit prices required on a per-acre basis. Bidders must possess valid Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) Intermediate Level Certification, and if using herbicides, must maintain a Florida Department of Agriculture and Consumer Services Certified Commercial Pesticide Applicator License. All bids must be submitted electronically through the County's bidding platform at https://procurement.opengov.com/portal/collier-county-fl by April 13, 2026. The contract term is three years with two one-year renewal options. Historical annual expenditures range from approximately $239,286.10 (FY 2023) to $351,391.07 (FY 2025).

The vendor checklist requires submission of multiple compliance documents including a Vendor Declaration Statement, Conflict of Interest Certification, proof of Florida business status, E-Verify enrollment documentation, Immigration Certification, and W-9 Form. Bidders must provide three to ten references for similar projects completed within the last five years and submit copies of all requested licenses and certifications along with all addenda. Bidders may certify local business status if maintaining a physical address within Collier County and possessing a current Business Tax Receipt, though no set-aside designations for disadvantaged enterprises apply. Insurance requirements include Worker's Compensation at statutory limits, Commercial General Liability with minimum $1,000,000 per occurrence and $2,000,000 aggregate, and Employer's Liability coverage with Collier County named as additional insured. For projects potentially exceeding $200,000, a 5% bid bond is required, and Performance and Payment Bonds equal to 100% of the contract award amount are required upon award. Award will be made to the lowest responsive and responsible bidder offering the best value, with the County intending to identify Primary, Secondary, and Tertiary awardees. Pricing must remain firm for 180 calendar days from bid opening.