Checklist_-Vendor_Checklist.pdf

This is a vendor checklist document issued by the Collier County Board of County Commissioners Procurement Services Division for the Large Machine Mowing Services Invitation to Bid 26-8620. The County seeks qualified contractors to provide mowing services throughout Collier County, Florida, encompassing roadway medians, side rights-of-way, retention ponds, pond sites, swales, canals, and other county-maintained properties on both bi-monthly and 30-day rural cycles. All mowing unit prices must be submitted on a per-acre basis and include labor, equipment, materials, supervision, fuel, weed removal, edging, trimming, blowing, litter and debris removal, slope mowing as applicable, and traffic control measures. Bidders must possess valid Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) Intermediate Level Certification and, if using herbicides, a Florida Department of Agriculture and Consumer Services Certified Commercial Pesticide Applicator License. All bids must be submitted electronically through https://procurement.opengov.com/portal/collier-county-fl by April 13, 2026, with pricing remaining firm for 180 calendar days from bid opening. The contract term is three years with two one-year renewal options, and the County intends to identify Primary, Secondary, and Tertiary awardees to ensure service continuity.

The vendor checklist requires submission of 18 specific items, including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification with E-Verify enrollment proof, local business certification if applicable, reference questionnaires, W-9 Form, proof of Florida business status, required licenses and certifications, and acknowledgment of insurance requirements and County terms and conditions. Award will be made to the lowest responsive and responsible bidder offering best value. Historical spending data indicates annual expenditures of approximately $252,133.64 in FY 2022, $239,286.10 in FY 2023, $262,794.45 in FY 2024, and $351,391.07 in FY 2025. Vendors may certify local business status if they maintain a physical business address within Collier County limits and possess a current local Business Tax Receipt. Comprehensive insurance requirements include Worker's Compensation at statutory limits, Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Employer's Liability coverage with Collier County named as additional insured. For projects potentially exceeding $200,000, a bid bond equal to 5 percent of the cost proposal must accompany the submission, with Performance and Payment Bonds required upon award.