Checklist_-Vendor_Checklist.pdf

This is a Vendor Checklist document issued by Collier County's Procurement Services Division for ITB Solicitation 26-8651, a road maintenance and landscape service contract for the Bayshore Beautification Municipal Service Taxing Unit in Naples, Florida. The solicitation seeks qualified contractors to provide right-of-way and easement mowing and general landscape maintenance services across nine designated work areas within the Bayshore MSTU, with service frequencies ranging from two to four visits per week. Required services include pre-service cleaning, mowing, edging, weeding, ornamental and turf spraying, fertilizer and mulch application, general trimming and pruning, post-service cleaning, and irrigation system maintenance. A pre-bid meeting is scheduled for March 13, 2026, at 11:00 AM at 4825 Bayshore Drive, Naples, Florida. Bids are due April 7, 2026, at 3:00 PM (EST) and must be submitted electronically through the Collier County Procurement Services Division Online Bidding System. The contract term is three years with two optional one-year renewals. Award will be made to the lowest responsive and responsible bidder, with the county intending to identify primary and secondary awardees based on evaluation criteria including cost management, schedule maintenance, work quality, professionalism, project administration, communication, risk management, and customer satisfaction.

Vendors must submit all applicable documentation including the Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, E-Verify enrollment confirmation, W-9 Form, proof of Florida business status from the Division of Corporations, proof of local Business Tax Receipt (if claiming local business preference), completed reference questionnaires, licenses and certifications, and signed addenda. Contractors must hold a Florida commercial landscape license, irrigation license with minimum three years' wet check and intermediate repair experience, pest control certification or licensed sub-contractor relationship, and certifications in fertilizer application, maintenance of traffic, green industries, arborist services, and irrigation services. Required insurance includes Workers' Compensation, Commercial General Liability with $1,000,000 single limits and $2,000,000 aggregate, Automobile Liability with $1,000,000 per occurrence, and Employer's Liability coverage, with Collier County named as additional insured. For contracts exceeding $200,000, contractors must submit Performance and Payment Bonds equal to 100 percent of the contract award amount and a Bid Bond of 5 percent of the cost proposal. The county historically has spent approximately $200,000 annually on these services, though this may not be indicative of future purchasing patterns. Additional services such as pressure cleaning, sign maintenance, small project maintenance, and holiday decoration installation are available on a time and material basis with a 15 percent markup on materials and 10 percent markup on rental equipment.