Checklist_-Vendor_Checklist.pdf
PDF 202 KB Posted
- Attached to
- OEM Ford & Motorcraft Parts, Fluids and Supplies
- Solicitation number
- 25-8399
- Issued by
- Collier County, Florida
About this file
This is a vendor checklist document issued by Collier County's Procurement Services Division for use in responding to Invitation to Bid (ITB) No. 25-8399 for Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement seeks qualified vendors to provide Ford and Motorcraft OEM parts, fluids, supplies, service and diagnostic tools, and accessories to support the County's Fleet Management Division operations. Vendors must submit bids by October 15, 2025, at 3:00 PM. The contract term is set for three years with options to renew for two additional one-year periods. The County intends to award multiple vendors (primary and secondary) based on their ability to meet delivery requirements: stock orders within 48 hours, emergency parts within 24 hours, and back orders within five business days. All parts must carry a minimum twelve-month or 12,000-mile warranty. Historical spending data indicates the Fleet Management department spent approximately $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies.
The vendor checklist requires submission of multiple compliance documents including a Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, Local Vendor Preference Certification (if applicable), W-9 Form, and proof of E-Verify enrollment. Vendors must provide current proof of business status from the Florida Department of State, applicable licenses and certifications, and completed reference questionnaires. Pricing will be evaluated based on percentage discounts applied to current published price lists, with the lowest total bid receiving primary consideration; however, the County reserves the right to utilize secondary vendors if primary vendors cannot meet delivery times or if quality and warranty considerations justify deviation from lowest cost. Insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, with Performance and Payment Bonds required for contracts exceeding $200,000. All documents must be submitted electronically through OpenGov with either wet signatures or verifiable electronic signatures. Failure to provide applicable documents may result in a non-responsive or non-responsible determination.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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