Checklist_-Vendor_Checklist.pdf

This is a vendor checklist issued by Collier County's Procurement Services Division in Florida for use in conjunction with Request for Proposal No. 25-8420 seeking international tourism representation services. The county seeks a full-time firm to promote the Naples, Marco Island, and Everglades destination in the Germany, Austria, Switzerland, and BeNeLux markets. The selected vendor will develop annual marketing plans, manage social media communications, coordinate public relations, participate in trade shows, conduct familiarization trips, and maintain databases of trade and media contacts. The contract term is three years with two potential one-year renewal options. Proposals are due November 28th, 2025, at 3:00 PM EST and must be submitted electronically through the county's online bidding system. Proposals remain valid for 180 days from submission date. Evaluation will utilize a 100-point scoring system across seven criteria: cover letter (5 points), certified woman/minority business status (5 points), business plan (20 points), cost of services (20 points), firm experience and capacity (20 points), team member expertise (20 points), and local vendor preference (10 points). The evaluation process includes developing a shortlist and potential oral presentations with top-ranked proposers.

Vendors must submit all applicable documents electronically, including executed Forms 1-6 (Vendor Declaration Statement, Conflict of Interest Certification, Immigration Certification, Local Business Status certification, Reference Questionnaire, and Grant Provisions and Assurances), proof of Florida corporate status, W-9 Form, E-Verify enrollment documentation, business tax receipts, copies of licenses and certifications, signed addenda, and evidence of required insurance coverage. Vendors must be enrolled in E-Verify at time of proposal submission and provide proof of employment eligibility. Required insurance includes Commercial General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per claim), and Workers' Compensation with Collier County named as additional insured. The contract will be awarded as a fixed-price professional service agreement with a flat annual fee plus reimbursable out-of-pocket expenses with no markup allowed. The county has historically spent approximately $180,000 on similar services, though this may not indicate future spending patterns. Certified woman/minority businesses and local vendors with a Collier County business address receive preference points.