Checklist_-_Vendor_Checklist_.pdf
PDF 169 KB Posted
- Attached to
- Beach Maintenance and Related Activities
- Solicitation number
- 26-8687
- Issued by
- Collier County, Florida
About this file
This is a Vendor Checklist document issued by Collier County, Florida's Procurement Services Division for submission with proposals related to beach maintenance and waterway services. The checklist outlines mandatory documentation and certifications required for vendor qualification, including acknowledgment of general instructions and Purchase Order Terms and Conditions, completion of the Vendor Declaration Statement and Conflict of Interest Certification, proof of Florida business status, E-Verify enrollment and supporting documentation, Immigration Affidavit Certification, reference questionnaires, and W-9 tax forms. Vendors must also demonstrate compliance with insurance requirements and provide copies of all requested licenses and certifications relevant to the project scope. Additionally, vendors are required to acknowledge and accept all addenda, County IT Technical Architecture Requirements if applicable, and any supplemental requirements or terms specific to the solicitation.
The checklist emphasizes that failure to provide applicable documents may result in a vendor being deemed non-responsive or non-responsible and therefore ineligible for contract award. All required documents must be submitted electronically through OpenGov, and any documents requiring execution must bear either wet signatures or verifiable electronic signatures. The County anticipates issuing a Notice of Recommend Award upon which vendors must provide required insurance certificates within five business days. The solicitation specifically pertains to beach maintenance and related activities on an as-needed basis, with historical annual spending of approximately $500,000, though this amount is not indicative of future purchasing patterns.
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Text version
Version 2.9.25
Procurement Services Division
Vendor Check List
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions has been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation.
Form 5: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
Copies of all requested licenses and/or certifications to complete the requirements of the project.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable.
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