Statement of Work.docx

Statement of Work – U.S. Capitol Building Exterior Temporary Food Service Facility

U.S. Capitol Building Exterior Temporary Food Service Facility

Requestion #: XXXXXXX

Statement of Work (SOW) Architect of the Capitol (AOC)

Capitol Jurisdiction

Date

Requirements Document 1.0 Source Selection Sensitive i

CONTENTS

Statement of Work – U.S. Capitol Building Exterior Temporary Food Service Facility ii

PROJECT TITLE

U.S. Capitol Building Exterior Temporary Food Service Facility Background Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The existing kitchens within the Capitol building date as far back as the 1850’s and were substantially renovated in the 1960’s and again in the 1990s. A current project, under separate contract, will address upgrades to these spaces and will require shutting down these facilities for approximately two years to support their upgrades.

The kitchen facilities serve as the main cook-to-order kitchens for the building and support a number of locations including dining rooms, basement carryout facilities, snack bars, etc. The kitchens serve a vital role in the day-to-day operations of the Capitol Building, directly serving all occupants within the building.

To support this larger renovation project, temporary exterior food service facilities will be required to maintain continuity of food service operations within the U.S. Capitol Building.

Scope of Work The scope of this effort is to obtain temporary kitchen facilities to continue (assume 24/7) food service operations at the U.S. Capitol Building during the period the existing kitchen is closed for renovation. This system shall be located exterior to the U.S. Capitol building and will provide the needed enclosed facilities with required equipment. Facility shall be fully enclosed, water-tight, insulated, and conditioned with an appropriate HVAC unit to address typical Washington DC summers and typical winters etc.

In order to accomplish the scope noted above, the Government intends to establish a lease with a temporary kitchen facility vendor for the kitchen renovation project noted in the background above. The agreement shall include a one year base lease, an additional one one-year option, and additional five one-month options, shipping / delivery, maintenance, and installation and demobilization services. Facilities provided shall, at a minimum, meet the following requirements:

Food safety codes – 2022 FDA Food Code (or most recent code available) Comment by Graves, Marshall: Should I simply say most current FDA food code?

General Requirements – All temporary food service facilities shall be fully enclosed with operable openings at the side (for emergency egress) and end of the facility to permit entrance and egress from the facility to the U.S. Capitol Building. All facilities shall be heated and cooled with appropriate HVAC systems sized for the intended use, contain appropriate exhaust as required by applicable codes, and adequate lighting to safely perform kitchen operations. All electric hot water heaters will be provided to meet required demand for the proposed system.

Dimensional Requirements – Proposed temporary food service facility shall be located as shown on the attached drawing and rendering. (rendering is an example of a two-trailer configuration but a single trailer or modular system will be acceptable). Proposed system shall only be installed within a 17’-0” x 60’-0” long space. Proposed system shall have a fully separated kitchen prep area and dishwash area as well as provide walk-in cooler / freezer as noted below in the equipment requirements 3.1.5. Walk-in cooler may exist outside the 17’-0” x 60’-0” footprint noted above. Overall system height shall not exceed 24’-0” in height above ground surface.

Utility Requirements – Proposed temporary food service facility shall be all electric and shall not have other fuel sources including but not limited to propane or natural gas. Adequate electrical power service is available on site and will be provided for connection to the temporary facility. Domestic water and sanitary sewer services are also available and will be provided for connection to support the temporary facility.

Structural Requirements / Limitations- Comment by Graves, Marshall: Need this from Ryan Functional Requirements / equipment types – The following types of equipment shall be provided as part of proposed temporary facilities. At a minimum, please provide the following:

· General - Facilities provided can either be a single system or built-up system (modular or multiple trailers) as long as it fits within the footprint noted above in 3.1.3. Proposed system shall allow for full access through the end of the trailer and secondary egress via a personnel door near front of the trailer. All interior kitchen equipment shall be sealed to the floor or raised at least 6” off the floor to facilitate cleaning and prevent moisture from accumulating below the equipment. All equipment and surfaces shall be easily cleanable and any surface that contacts food shall be constructed of stainless steel, HPL laminates or other materials acceptable to current FDA codes as noted above.

· Fire protection – Fire suppression system shall be provided at hoods in addition to appropriate fire extinguishers including K class and ABC hand-held extinguishers. All fire extinguishers shall be properly sized for the size and function of the proposed facilities and within convenient reach ranges of operators.

· Food Prep / Cooking – 2 door cooler, warming cabinet, exhaust hood, 40lb floor fryer, food prep sink, six burner range (electric) with oven, double convection oven, 36” flattop griddle, hand sink, exhaust hood, freezer, and two five foot stainless tables with under shelves and 36” wide multi-tier wire rack. Provide min of four electrical outlets throughout the trailer for connection to small appliances. Comment by Graves, Marshall: Confirm with Fred

· Dishwashing – Dishwash clean table, rinse sink with scape and garbage disposal, conveyor dishwashing system with exhaust hood, large 3 compartment sink, hand sink, wire shelving for designated clean and dirty dishes. Dishwashing shall meet FDA codes as noted above. Provide lockable chemical storage cabinet.

· Cold Storage – Vendor will provide a minimum of an 8x8 walk-in cooler / freezer unit. Provide system for remote monitoring of internal cold storage temperatures. System may be built into the proposed kitchen pre / cooking facility or as a stand-alone system.

Applicable Policies and Standards

· Inspection and Acceptance. AOC52.246-2 Inspection and Acceptance (Jun 2004);

· Procedures for Payment. See AOC52.232-5 Invoicing and Payments for Small Purchases (March 2012);

· Site Protection. AOC52.239-9; and

· Deliveries. See AOC52.223-8 Delivery Vehicle Inspection Requirements (November 2018).

The contractor shall not deviate from any of the above documents without express approval granted by the Contracting Officer’s Representative (COR).

TASKS

Task 1 – CLIN001 Within, 10 calendar days of contract award, the contractor shall make a pre-arranged site visit to review all existing conditions to facilitate the production of the submittals noted below. This site visit shall include field verification of all existing conditions and dimensions to ensure the proposed temporary food service facility will fit within the proposed area. Additionally, vendor will confirm delivery path, turning radius, etc. are adequate for the temporary facility to access the proposed location. See attached drawing indicating anticipated location and adjacent fence system required for this project (under separate contract) Provide submittal drawings and specifications for a mobile trailer(s) or modular facility a maximum of 17’-0” wide by 60’-0” long. Submittals shall include all required technical information on the trailer / modular system including electrical requirements, sanitary and domestic water requirements, weight, dimensions, included kitchen equipment (see 3.1.6 above) etc. Kitchen equipment submittals shall include all types of kitchen equipment proposed and layout within the proposed building system. It is anticipated that initial submittals will be provided to the government for review, comments provided to the vendor, resubmitted, and final comments provided. Comment by Graves, Marshall: Confirm with Fred if the small under counter dish washer will work. If so, I think I should spec around this 28’-0” unit.

Task 2 CLIN002. Delivery and setup of proposed system. Vendor will be responsible for delivery, setup, and testing of the proposed temporary kitchen at the U.S. Capitol building. Setup will include delivery, coordination with Capitol Building teams for utility connections (utilities will be available outside the building), and activation and testing of the temporary facility upon completion. It is expected that the Capitol Building teams will assist the vendor with connecting the temporary facility to the available on-site utilities.

Task 3 CLIN003. Provide one-year lease of temporary kitchen facility to be used by the on-site kitchen vendor under a separate contract. Lease shall include all required maintenance for kitchen equipment including but not limited to filter changes, all kitchen equipment maintenance, and general maintenance for temporary facility to include but not be limited to HVAC system, walk-in cooler etc.

Task 4 CLIN004-. Provide a one -year option extension of temporary kitchen facility to be used by the on-site kitchen vendor. Lease shall include required maintenance for kitchen equipment including but not limited to filter changes, all kitchen equipment maintenance, and general maintenance for temporary facility to include but not be limited to HVAC system, walk-in cooler etc.

Task 5 CLIN005 to CLIN010-. Provide one month option extension of temporary kitchen facility to be used by the on-site kitchen vendor. Lease shall include required maintenance for kitchen equipment including but not limited to filter changes, all kitchen equipment maintenance, and general maintenance for temporary facility to include but not be limited to HVAC system, walk-in cooler etc.

Task 6 CLIN011-. Demobilization of temporary food service kitchen and removal from the U.S. Capitol Building.

Deliverables and Delivery SChedule Kick-Off Meeting The contractor shall present a kick-off meeting seven (7) days after contract award, to include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

Transition-In Plan n/a Project Management Plan – n/a Weekly Status Report – n/a Monthly Status Report and Meeting The contractor shall prepare a monthly status report during the period immediately after award until 1 month after installation and startup/ operation of the temporary food service facility to address submittals early on and any setup and operational issues. After setup and installation as noted above, monthly meetings / status reports will not be required.

Monthly status reports are due by the 5th day of each month for actions that occurred during the previous month The contractor shall include historical information for trending purposes, and include the following elements:

· Milestone Schedule - An outlook on the milestones and deliverables from award to installation of the temporary facility and startup.

· Quality Assurance - Compliance to Quality Assurance tasks

· Scope Change - Deviations from planned tasks

· Open Issues - Issues and risks summary Architecture Design Diagrams n/a

Government Furnished Equipment / Property (GFE/GFP) Inventory Report n/a Transition-Out Plan – n/a Table 1 - Deliverables and Delivery Schedule

Delivery Instructions See AOC52.223-8 Delivery Vehicle Inspection Requirements (November 2018).

Normal material deliveries shall be made to the Capitol between the hours of 5:30 AM and 9:00 AM, Monday through Friday. Deliveries that will disrupt the flow of traffic, both vehicular and pedestrian, must take place prior to 7:00 AM or after 7:00 PM. All deliveries must be scheduled a minimum of 5 business days in advance of arrival and must be screened at a Capitol police screening facility prior to arrival at the site.

Provide the driver and vehicle information in a weekly log no less than five (5) business days prior to the delivery so the vehicle and driver can be screened and cleared for delivery. Provide the driver's name, DOB, and SS# and the make, model, year, color, VIN #, license plate # and state, and company name on the side of the vehicle, if any. Vehicles carrying hazardous materials or flammable materials will be required to be submitted on a separate log.

Driver and vehicle information must remain the same as the information submitted. If a different driver or vehicle will be used, reschedule the delivery. Updating this information will be required no less than five (5) business days in advance when changes to either the driver or vehicle are made or as directed by the USCP.

Delivery Screening Locations and Hours of Operation:

· Screening for deliveries during normal hours takes place at the USCP off site screening facility at 4700 Shepard Parkway SE; Washington DC between the hours of 0500 and 1400 hrs Monday thru Friday.

· Screening after 1400 hrs and before 1900 hrs Monday thru Friday takes place at the USCP kiosk located on New Jersey Ave N.W. and C Street N.W. south of Russell SOB.

· Screening after 1900 hrs and before 0500 hrs Monday thru Friday and all weekend deliveries will take place at 600 New Jersey Ave S. E. next to the Capitol Power Plant.

Provide two flagmen for traffic control for all vehicular deliveries. Vehicles are not permitted on the sidewalks without flagmen present.

Flammable fuel deliveries must occur through the drop bollards at Constitution or Independence Avenue between 12 - 3am. This includes small tanks or cans in the back of pick-up trucks or other vehicles. Notify the Architect a minimum of 48 hours in advance of the delivery to obtain USCP approval and access.

QUALITY ASSURANCE SURVEILLaNCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP) The Contractor shall conduct all necessary project management and quality assurance and quality control functions to ensure provided temporary facility and equipment meets all applicable manufactures installation requirements and government requirements as noted in this Statement of Work.

Government Furnished Equipment / PROPERTY (GFE/GFP) The Government will provide a dedicated location for the installation of the temporary facility on the east front of the U.S. Capitol building for the duration of the project. The available space will be approximately 17’-0” 60’-0” (foot print for the temporary facility).

The government will also provide the following services to support the operation of the trailer:

1. Electrical service will be provided by the government for connection to the temporary facility.

2. Plumbing services including domestic water and sanitary will by provided by the government for connection to the temporary facility.

3. Telephone / data connections will be provided by the government for connection to the temporary facility (if needed).

4. A contracted operator will use the temporary facilities for the duration of the lease period. This operator will have exclusive use of the facility, and it is assumed will operate 24/7.

CONTRACT TYPE

The anticipated contract type for this requirement is a term lease for up to 29 months (base year, option year, and five monthly CLINS) Period of Performance The period of performance of this requirement is anticipated to be for 201 days from contract award to temporary facility delivery and startup and an additional two years and five months for the facility lease. This includes a 12 month base lease period, one additional 12 month option lease period and 5-one month lease periods. This requirement will also include an option to extend services up to six months if necessary in accordance with FAR 52.217-8.

Place of Performance / HOURS OF OPERATIONS Configuration of the temporary food service facilities shall be at the contractor/ vendor’s facility. The government will not dictate hours of operations for the manufacturing / reconfiguration process when at the contractor / vendors facility. Temporary food service facilities will be delivered to the U.S. Capitol building and will be coordinated with the U.S. Capitol Building Superintendent’s office and the United States Capitol Police (USCP) in advance. Daily work hours at the U.S. Capitol Building shall be approved by the COR, however, the core working hours in the Capitol building for the contractor shall be 6:00 AM to 3:00 PM ET with a thirty minute lunch break unless noted otherwise. Any contractor under this contract shall be required to perform work during these hours unless otherwise authorized.

TELEWORK – n/a Other Direct Costs (ODC) – N/a Travel Travel will be authorized under this requirement. It is anticipated that the contractor shall be required to travel at least fifteen (15) times per year. Costs for transportation, lodging, meals and incidental expenses incurred by the contractor on official company business are allowable and are subject to FAR 31.205-46, Travel Costs. These costs will be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations (FTR). The contractor will not be reimbursed for travel and per diem within a 50 mile radius of the worksite where a contractor has an office. A worksite is the same as a contractor’s place of performance location. All travel outside of the Washington Metropolitan area must be approved by the COR in advance. No travel will be reimbursed without prior approval from the COR. If the contractor is required to travel outside of the Washington Metropolitan area, the contractor shall provide the COR with a completed Request for Travel Authorization Form at least 10 calendar days prior to the requested travel date. The contractor shall not incur costs in excess of the funded value of the travel CLIN, without prior written approval from the Contracting Officer.

Delivery of the temporary food service facility is included in the above section 5.2 and does not fall within this section. Travel for the on-site meeting after award and travel for the installation of the temporary facility will fall within this section.

KEY Personnel The Selected contractor / vendor must have a minimum of (10) years experience in the leasing and maintenance of temporary food service facilities. If the selected contractor / vendor is using a sub-contractor to produce the temporary facility, the same standard applies. The sub-contractor’s company name, address, and experience must be identified on the proposal and must meet the same requirements. No exceptions will be accepted.

The Government has identified the need for two (1) key personnel under this requirement. The contractor shall propose a Project Manager (PM) who meets the required skills outlined below.

· Excellent active listening and verbal communication skills;

· Strong business writing ability;

· Flexible and adaptable attitude;

· Can conform to shifting priorities, demands, and timelines;

· Ability to elicit cooperation from a wide variety of stakeholders; and

· Ability to discuss technical issues with non-technical, executive-level government officials.

Project Manager The Program Manager shall have overall responsibility of the contract activities: planning, organizing, directing, controlling, staffing and reporting status, deliverables and schedules to the Government. The PM shall be a full-time corporate employee of the prime contractor.

Required Skills/Experience:

· Five (5) or more years of relevant experience in temporary food service facilities.

· Must be capable of submitting the written documents required in MS Word, Adobe, and MS Excel.

· Experience defining all project activities and milestones required to meet objectives and deliverables, properly sequencing tasks and estimating effort with project team members doing the work, determining the critical path, and leveling the project schedule.

Substitution of Key Personnel Key personnel are critical to performance under this requirement. During the period of performance, key personnel shall only be replaced with people of comparable education and experience levels. The contractor shall obtain approval from the Government prior to replacement of any key personnel.

No changes in key personnel shall be made unless the contractor can demonstrate that the qualifications of prospective replacement personnel are equal to or better than the qualifications of the key personnel being replaced. The CO shall be notified in writing of any proposed substitution at least 15 calendar days in advance of the proposed substitution. Such notification shall include:

· An explanation of the circumstances necessitating the replacement;

· A resume of the proposed substitute that outlines their education, and basic and specialized experience; and

· As requested by the CO or COR, any other information, which will enable them to judge, whether or not the contractor is maintaining the same level of high quality key personnel.

The Government will evaluate key personnel substitutions. The CO will promptly notify the contractor of their approval or disapproval in writing. All disapprovals will require submission of another substitution to fill key positions within 15 calendar days from the date the contractor was notified.

Additionally, the contractor shall immediately replace any individual under this statement of work who fails to perform their duties adequately, is chronically absent/late, or conducts themselves in a manner that is inconsistent with AOC policies and practices, or engages in practices that are disruptive to the working environment.

Substitution of Key personnel n/a

PERSONAL SERVICES –

Personal services is not authorized under this requirement.

INvoicing Security All contractor employees who will be designated to be onsite at the Capitol building for the installation shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times. This requirement does not apply to the manufacturing employees.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

SAFETY

Safety is the top priority of the Architect of the Capitol. Unsafe conditions shall be reported immediately (if you see something, say something!) and at no time shall the contractor endanger employees, AOC personnel, the public, members of Congress, or the facilities the AOC is supporting. The contractor shall immediately notify the AOC PM/COR and the Capitol Superintendent's office of any observed safety discrepancies and/or immediate dangerous to life or health (IDLH) conditions.

The contractor shall comply with all AOC safety policies and shall require all employees to wear appropriate clothing apparel for the assigned tasks. No sandals or any style of open toe shoes shall be allowed for any position that requires lifting of 5lbs or greater as this would pose a risk of injury.

The awarding contractor/ vendor must provide all necessary training and PPE to its employees to comply with all applicable OSHA Standards and AOC Safety Manual. Comment by Matthews-Aroloye, Shola: Please make sure workers in the area near unguarded rails are protected from falls by other means supplied by contractor.

Also, consider including guidelines: number of people in the work areas, size of the work area, the weight and type of tools in the work area.

Add: After guard railing is removed, everyone in the work area must use travel restraint and fall arrest at all time. Please also include a diagram of the preventative measures to include.

Also add: Where the contractor will store the removed guardrails to prevent a trip hazard, or someone falling over railing.

Any AOC employee has the authority to STOP Work upon the discovery of any situation that they perceive to create an immediate danger to life or health to any workers, members of Congress, federal staff, visitors, property or the environment. Work may resume only after the documented safety concern(s) have been corrected to the satisfaction of the AOC Safety Specialist and/or COTR.

ENERGY EFFICIENCY / COMPLIANCE

There are no special energy efficiency requirements. The contractor shall minimize energy use while on Government site.

SUSTAINABILITY

This is not applicable to this requirement.

POINTS OF CONTACT

Contracting Officer TBD at time of award Contracting Specialist TBD at time of award Contracting Officer Representative Marshall Graves Assistant Superintendent, U.S. Capitol Building

HT-31

202-573-3519 Contractor Representative TBD at time of award

APPENDIX A - ACRONYMS

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