Sources Sought Notice.docx

Sources Sought Notice U.S. Capitol Building Exterior Temporary Food Service Facility

Agency/Office:

Architect of the Capitol Supplies, Services & Material Management Division

Location:

U.S. Capitol Building

Project Title:

U.S. Capitol Building Exterior Temporary Food Service Facility NAICS Code: 722330 Comment by Graves, Marshall: This seems the most appropriate NAICS code.

Description(s):

This Sources Sought Notice is issued solely for information and planning purposes to gain knowledge of potential sources capable of satisfying a potential requirement. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available, if a solicitation is issued it will be announced at a later date.

The existing kitchens within the Capitol building date as far back as the 1850’s and were substantially renovated in the 1960’s and again in the 1990s. A current project, under separate contract, will address upgrades to these spaces and will require shutting down these facilities for approximately two years to support their upgrades.

The kitchen facilities serve as the main cook-to-order kitchens for the building and support a number of locations including dining rooms, basement carryout facilities, snack bars, etc. The kitchens serve a vital role in the day-to-day operations of the Capitol Building, directly serving all occupants within the building.

To support this larger renovation project, temporary exterior food service facilities will be required to maintain continuity of food service operations within the U.S. Capitol Building. The scope of this effort is to obtain temporary kitchen facilities to continue (assume 24/7) food service operations at the U.S. Capitol Building during the period the existing kitchen is closed for renovation. This system shall be located exterior to the U.S. Capitol building and will provide the needed enclosed facilities with required equipment. Facility shall be fully enclosed, water-tight, insulated, and conditioned with an appropriate HVAC unit to address typical Washington DC summers and typical winters etc.

At a minimum, contractors responding to this notice shall meet the following requirements:

· Food safety codes – 2022 FDA Food Code (or most recent code available)

· General Requirements – All temporary food service facilities shall be fully enclosed with operable openings at the side (for emergency egress) and end of the facility (opposite trailer hitch) to permit entrance and egress from the facility to the U.S. Capitol Building. All facilities shall be fully electric, heated and cooled with appropriate HVAC systems sized for the intended use, contain appropriate exhaust as required by applicable codes, and adequate lighting to safely perform kitchen operations. All-electric hot water heaters will be provided to meet required demand for proposed system.

· Dimensional Requirements –Proposed system shall only be installed within a 17’-0” x 60’-0” long space (two 8’-6” wide units will be acceptable. Proposed system shall have a fully separated kitchen prep area and dishwash area as well as provide walk-in cooler / freezer as noted below in the equipment requirements below. Overall system height shall not exceed 24’-0” in height above ground surface.

· Utility Requirements – Proposed temporary food service facility shall be all electric and shall not have other fuel sources including but not limited to propane or natural gas. Adequate electrical power service is available on site and will be provided for connection to the temporary facility. Domestic water and sanitary sewer services are also available and will be provided for connection to support the temporary facility.

· Equipment Functional Requirements / equipment types – The following types of equipment shall be provided as part of proposed temporary facilities. At a minimum, please provide the following:

· General - Facilities provided can either be a single system or built-up system (modular or multiple trailers) as long as it fits within the footprint noted above. Proposed system shall allow for full access through the end of the trailer and secondary egress via a personnel door near front (side) of the trailer. All equipment and surfaces shall be easily cleanable and any surface that contacts food shall be constructed of stainless steel, HPL laminates or other materials acceptable to current FDA codes as noted above.

· Fire protection – Fire suppression system shall be provided at hoods in addition to appropriate fire extinguishers including K class and ABC hand-held extinguishers. All fire extinguishers shall be properly sized for the size and function of the proposed facilities and within convenient reach ranges of operators.

· Food Prep / Cooking – 2 door cooler, warming cabinet, exhaust hood, 40lb floor fryer, food prep sink, six burner range (electric) with oven, double convection oven, 36” flattop griddle, hand sink, exhaust hood, freezer, and two five-foot stainless tables with under shelves and 36” wide multi-tier wire rack. Provide min of four electrical outlets throughout the trailer for connection to small appliances.

· Dishwashing – Dishwash clean table, rinse sink with scape and garbage disposal, conveyor dishwashing system with exhaust hood, large 3 compartment sink, hand sink, wire shelving for designated clean and dirty dishes. Dishwashing shall meet FDA codes as noted above. Provide lockable chemical storage cabinet.

· Cold Storage – Vendor will provide a minimum of an 8x8 walk-in cooler / freezer unit. Provide system for remote monitoring of internal cold storage temperatures. System may be built into the proposed kitchen pre / cooking facility or as a stand-alone system. This system can be outside the footprint 17’-0” x 60’-0” footprint noted above.

· Schedule – Assuming a contract award by 31 March 2025, vendor shall be able to develop all required submittal drawings / information for review within one month of project award and deliver a complete and usable system to the government by 7/28/25.

Responses to this request should include:

· Capability statement that includes, but not limited to:

· type of system proposed by the responding vendor, including dimensioned floor plans and elevations of the proposed system including the kitchen prep/ cooking, dishwashing, and cold storage.

· Information shall include all equipment and appropriate legends showing type of equipment, utility requirements (all electric), photographs of the proposed system, and examples of the system.

· three (3) customer references to which you have provided similar services for.

· Responses should also include company name, address, point of contact and answers to the following questions:

· (1) Is this product or service available under a federal supply schedule (GSA)? If yes, please provide the contract number.

· (2) Do you manufacture or directly provide these services?

· 3) Is your business large or small?

Submissions shall be no more than 5 pages at 12 point font in Adobe .pdf format.

Interested contractors should submit via email an electronic copy of the requested information to the Contracting Officer, Tim Nyberg, at tim.nyberg@aoc.gov no later than 11/1/2024 at 12pm (EST). Any other attempt, including trying to hand deliver or mail a response to any location in the U.S Capitol Complex will be rejected.

Note: This notice is intended for Market Research and is NOT a solicitation for proposals, proposal abstracts, or quotations. The publication of this notice does not promise a solicitation in the future. No reimbursement will be made for any costs associated with providing information in response to this announcement. All submissions will become Government property and will not be returned. The government will not provide any feedback or evaluations regarding the information submitted or make an award from this notice.

Primary Point of Contact:

Tim Nyberg, Contracting Officer Tim.nyberg@aoc.gov