ch149BiddersInstructionsChecklistOver100kB_Ayer Boiler.docx

Project #: MILIFBPN002598707700

Title: USPFO Warehouse Loading Dock Addition

I. Obtaining Bidding forms, plans, specifications and other needed information

The Military Division does not distribute paper plans and specifications. Invitation to Bid, Plans, Specifications, Prevailing Wage and all other contract documents & instructions are available to view and download at www.ma.gov/osd/commbuys.com.

All of the required forms are available to download. Prior to downloading plans & specifications please send an email containing all of your contact information: company name, your name, phone number, email and mail addresses to enrico.cappucci@state.ma.us. This information will be used to develop a plan holders list that will later be added to Comm-Buys under the forms and terms tab.

Plans and specifications you download may later be revised. If the Plans and/or Technical Specifications for this project change, the revised set will be posted on Comm-Buys. To be notified if and when updated versions will be available for downloading from Comm-Buys, please send your contact information: company name, your name, phone number, email and mail addresses to contact below. Also, a CD of the Plans and Specifications may be obtained through mail following receipt by the Military Division Contract Unit of an email or other written request. Plans and specifications may be viewed, but not copied or removed, from 8:30 a.m.-12:00 p. m. Monday-Friday except holidays, at the JFHQ-MA, Military Division, 2 Randolph Road, Hanscom AFB, MA 01731-300, Attn: Chief Procurement Officer, Enrico Cappucci.

Commonwealth Of Massachusetts Military Division Bidders Instructions Construction Cost Estimate > $100,000 March 11, 2014

Primary Contact:

Enrico Cappucci, Chief Procurement Officer

JFHQ-MA

Military Division 2 Randolph Road Hanscom AFB, MA 01731-3001 Phone: 339-202-3934 Fax: 339-202-3013 (Please use email or regular mail.)

Email: enrico.cappucci@state.ma.us Secondary Contact:

Joseph Wolfgang, CFO

JFHQ-MA

Military Division 2 Randolph Road Hanscom AFB, MA 01731-3001 Phone: 339-202-3947 Fax: 339-202-3013 Email: joseph.wolfgang@state.ma.us

On Comm-Buys under the project number stated above for this Invitation to Bid:

A. Forms & Terms

1. Forms required to be submitted as part of the General Contractor Bid, Business Reference Form, Contractor Authorized Signatory List, DCAM Update Statement General Bidder, Form for General Bid

2. Forms required to be submitted as part of a Sub-Bid, DCAM Update Statement Sub-Bidder, Form for Sub-Bid

3. Not required to submit with General Contractor Bid or Sub-Bid: Invitation to Bid, Bidders Instructions, Prevailing Wage, General Contractor Agreement (contract), General Conditions of Contract

B. Specifications

· Not Required to submit with General Contractor Bid or Sub-Bid: Drawings, Specifications

Other required submissions with General Contractor Bid or Sub-Bid:

1. Bid Deposit (5% of value of total bid or sub-bid including all alternates)

2. DCAM Certificate of Eligibility (General Bidder and Sub-Bidder)

3. DCAM Update Statement (General Bidder and Sub-Bidder)

Please note: All expenditures are based on appropriation or availability of department funds, and the department makes no guarantee of purchase as a result of this contract.

II. Bid Submission

One clearly marked original and one copy of the bid or sub-bid documents are to be submitted in a sealed envelope as follows:

Provide the following information on the outside of the sealed envelope/package:

GENERAL CONTRACTOR BIDS SUB-BIDS

JFHQ-MA

The above is the MAILING or alternative package delivery service address. If mailing your bid to the above address, you must have it submitted no later than close of business 12th of June 2014. The outside of the envelope/package must be clearly marked, as shown above, in order for the bid or sub-bid to get to the Contract Unit. Failure to clearly identify the outside of the envelope/package may lead to a late bid and rejection.

If you are hand-delivering a bid or sub-bid please deliver to the Lexington Armory:

Lexington Armory 459 Bedford Street Lexington, MA 02173

It is the bidder’s responsibility to use the correct address, depending on the method of delivering the bid.

III. Bid Due Dates

Sealed bids and sub-bids are due in the Contract Unit office no later than the date and time specified as the bid close date, at which time they will be publicly opened forthwith and read aloud. If a bidder is sending a representative to the bid or sub-bid opening, that person must be escorted into the building by a member of the Contract Unit. Escorts may not be readily available within the last 10 minutes before the bid or sub-bid deadline so plan accordingly or your representative may miss part of the proceedings.

NOTE: The official time of receipt is the time a member of the Military Division Contract Unit (MCU) receives the bid and time stamps or signs on the bid or sub-bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Contract Unit before the deadline. In the event of inclement or severe weather or other emergency, as determined by a member of the Military Division Contract Unit, the MCU may decide to extend the Bid or Sub-Bid deadline for submission without the issuance of an addendum.

Sub-Bids Due- 06/06/2014 at 11:00 AM General Contractors Bids Due- 06/13/2014 at 2:00 PM

IV. Highly Recommended Pre-Sub Bid and Pre-General Bid conference

A Highly Recommended Pre-General Bid conference will be held on 05/22/2014, 10:00 AM at 87 Barnum Road, Ayer, MA. All General Contract Bidders and all Sub-Bidders should attend to bid.

Location: 87 Barnum Road, Ayer, MA

Contact for Pre-Bid Conference:

Mr. Steven Wagner Office: (339) 202-3966

V. Bidding

General Contractors: Fill out and submit the form for general bid - sign in blue ink in all places required! It is required to be certified by DCAM in the category specified in the Central Register and the contract. Submit a current DCAM certificate of eligibility and complete DCAM update statement with your bid submission.

Addenda: Acknowledge all addenda that have been issued. It is the bidders responsibly to check with the Contract Unit to determine if any addenda have been issued.

Alternates: If there are any Alternates required, carefully follow the instructions in the bid documents in order to correctly submit your bid.

Award: The awarding authority will reject general bids and filed sub-bids when required to do so by Massachusetts General Laws. In addition, the awarding authority reserves the right to waive any informality in, or to reject any or all general bids or sub-bids, if it deems it in the public interest to do so. In inviting sub-bids in connection with such a contract, the awarding authority shall reserve the right to reject any sub-bid on any sub-trade, if it determines that such sub-bid does not represent the sub-bid of a person competent to perform the work as specified, or that less than three (3) such sub-bids were received and that the prices are not reasonable for acceptance without further competition.

Notice of intent to enter into a contract will be given to the lowest (based on base bid and accepted alternates) responsible and eligible bidder within thirty (30) days excluding Saturdays, Sundays, and Legal Holidays after the opening of the General Bids. The contractor is required to hold his bid for a period of thirty (30) days excluding Saturdays, Sundays, and Legal Holidays after the opening of the General Bids. This notice shall be binding until a contract to perform work is executed.

Bidder’s Checklist: In order to assist you in submitting your bid in a proper manner and form please review the bidder’s checklist, which follows. It is not necessary to return the bidder’s checklist with the bid submission.

Bid Form: Each general bidder shall complete and submit a form for general bid with the bid. Each sub-bidder shall complete and submit a form for sub-bid with the bid.

Bid Deposit: All bidders and sub-bidders must submit a 5% bid deposit in the form of a bond; cash; or certified, treasurer's or cashier’s check with bid submission. Do NOT submit personal or company checks as a 5% bid deposit. Except for bonds, bid deposits must be made out to the Commonwealth of Massachusetts Military Division. If the bid deposit is a bond, it must be payable to the Commonwealth of Massachusetts. In the event that a successful bidder should fail to deliver the contract and bonds required, he shall forfeit his bid deposit to the awarding authority as liquidated damages. Otherwise bid deposits will be returned per MGL Ch 149.

Bonds: A Performance Bond and a Payment Bond, each in the amount of 100% of the contract in a form satisfactory to the awarding authority and with a surety company qualified to do business in the Commonwealth of Massachusetts will be required of the successful general bidder as part of the contract award. The awarded general bidder must submit a 100% Performance Bond and a 100% Payment Bond within 5 business days of notification of the award. Bonds must be made out to the Commonwealth of Massachusetts. The contractor will pay the premium and include the fee in his bid.

Conditions of Awarded General Bidder: The successful general bidder must be registered in the Commonwealth of Massachusetts accounting system. This requires a onetime submission to the Office of the Comptroller of the following forms: Commonwealth Terms and Conditions, W-9 with Duns # (request for taxpayer ID), Electronic Funds Transfer (direct deposit of payments to the vendor’s bank account). A copy will be on Comm-Buys under the Forms & Terms Tab for this Invitation to Bid and can also be found on the Comptrollers website at:

http://www.mass.gov/osc/publications-and-reports/forms/contracts.html

Conditions of the Contract Areas: Each Bidder and Sub-bidder must inform himself fully of the conditions relating to the scope of work, project site conditions, and employment of labor thereon. Failure to do so will not relieve the successful bidder of his obligation to furnish all labor, materials, and equipment necessary to carry out the provisions of the contract work scope. Insofar as is possible, the contractor must not interfere with the normal operations of the building.

DCAM Certification and Update Statement: Each Bidder and Sub-bidder shall submit their DCAM Certification and Update Statement with the bid.

Laws and Regulations: The Bidders and Sub-Bidders attention is directed to the fact that all applicable Federal laws, State laws, and the rules and regulations of all authorities having jurisdiction over the construction of the work shall apply to the contract throughout, and they will be deemed to be included in the contract the same as if written out in full.

Obligation of the Bidder and Sub-Bidder: At the time of the opening of the bids, each bidder and sub-bidder will be presumed to have inspected the site and to have read and become familiar with the contract documents (including all addenda), as well as all statutes, bylaws, and regulations affecting his bid. Failure by or omission of any bidder or sub-bidder to inspect the site and/or to examine any form, instrument, or document shall in no way relieve any bidder or sub-bidder from any obligation in respect to his bid.

Permits: All building permits for installation of the work will be obtained by the contractor. The contractor will pay the permit fees and include these fees in his bid.

SDO (Supplier Diversity Office): General contractor bidders are required to commit to an SDO plan (formerly Affirmative Marketing Plan, AMP) that meets or exceeds the project MBE (Minority Business Enterprise)/WBE (Women Business Enterprise) participation goals of a combined 10.40% as a percent of the contract price.

Wage Rates: Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and to the fact that not less than the minimum wage rates set forth in the Contract Documents as an attachment to these instructions shall be paid on this project. Minimum wage rates are per M.G.L., Chapter 149, Sections 26 & 27 inclusive.

Written Questions: Prospective Bidders and Sub-Bidders may submit questions regarding this solicitation in writing via email, mail, fax or other delivery service to enrico.cappucci@state.ma.us or JFHQ-MA, Military Division, 2 Randolph Road, Hanscom AFB, MA 01731-300, Attn: Enrico Cappucci. All Bidders' and Sub-Bidders’ questions regarding the solicitation must be received by the Contract Unit no later than noon time, 05/27/2014. Alternate Mediums Not Acknowledged: Please note that any questions that are submitted to the Military Division via any other medium, including those that are asked via phone or voicemail, will neither be accepted nor will the Military Division provide a response. Review Existing Questions: In an effort to reduce the possibility of redundant or duplicate questions, the Military Division asks that prospective Bidders review all questions that may have been previously submitted and answers posted on Comm-Buys under the Forms & Terms tab of this ITB in order to determine whether or not your specific question may have already been asked. All Questions and Answers Are Visible to the Public: Therefore, all content must be suitable for public view. As such, please do not include any information in your questions, which you would not want to be visible to the public, including information about your company, other companies or information that could be considered inflammatory, incorrect, collusive, etc. The Military Division reserves the right to edit or delete any submitted questions that may raise any of these issues or that are not in the best interest of the Military Division or this solicitation. The Military Division reserves the right to consolidate similar questions under one answer. Please note that only written response(s) posted on Comm-Buys by the Military Division will be considered as binding on the Military Division.

Reminder:

It is the responsibility of each bidder to conform to all bidding requirements. Failure to submit bids in a proper manner may lead to bid rejection.

VI. Bidders Checklist

To ensure that your bids are acceptable to the department, and are not rejected due to errors or omissions, we are providing this Bidders Checklist for your convenience. It is not required to return this Checklist with bid submission.

1. Have you used the correct Form for Bid or Form for Sub-Bid provided on Comm-Buys.com under the Forms & Terms tab for this IFB?

2. Have you properly identified the project, architect, etc., on your bid form?

3. Are your bid amounts, as expressed in figures and words, consistent?

The amount expressed in words will control.

4. Have you acknowledged all addenda issued, and followed the instructions contained in each one?

5. If you are a general bidder, have you responded to every alternate? If you are a sub-bidder, have you responded to all of those alternates identified as applying to the filed sub-bid section you are bidding on?

6. If you are a general bidder, your response to alternates must include for each alternate your total bid, and for each sub bid category of each alternate: the sub-bidders name, the dollar amount, and whether a bond is required.

7. If you are a general bidder or a sub-bidder affected by an alternate and an alternate price is requested and you estimate that there is no change in price, did you indicate by writing "no change", "N/C", or "0"? Failure to provide a price, no change, N/C or 0 for an alternate by general bidders and by sub-bidders when identified, as part of a sub-bidders scope of work may result in rejection of your bid.

8. If you are a sub-bidder and the alternate does not affect your category of work, have you written "N/A" and only "N/A"?

9. If you are a sub-bidder and the bid documents request that you supply the name of the firm(s) that will do certain work identified as sub-subcontract Paragraph E work, have you completed the Paragraph E section?

10. Have you added any information not called for, acknowledged an addendum that does not exist, or provided a price for an alternate not identified as part of your scope of work which can result in rejection of your bid?

11. Is your Bid Form SIGNED in blue ink and dated?

12. Bid Deposits - General Bidders and Sub-Bidders

i. Is your bid deposit, if in the form of a bond issued from a bonding company licensed to do business in the Commonwealth of Massachusetts? Is it signed by the contractor and the bonding company? Passbooks or letters of credit from a bank are not acceptable as a bid deposit.

ii. Except for bonds, is your Bid Deposit made payable to the Commonwealth of Massachusetts Military Division? If a bond is it payable to the Commonwealth of Massachusetts? Bid deposits made payable to any other entity may cause the bid to be rejected.

iii. Is your bid deposit five (5%) of the highest possible bid amount, considering all alternates being accepted in order?

13. If you are a general contractor or a filed sub bidder, have you included your current DCAM Certificate of Eligibility and a completed, signed DCAM Update Statement?

14. Is one clearly marked Original bid and one marked Copy included with your submission. Both should include all of your bid materials and ought to be enclosed in a sealed envelope and labeled with the project information exactly as provided in the Instructions to Bidders?

15. Your bid or sub-bid MUST be received by the Awarding Authority’s Contract Unit prior to the deadline! The official time of receipt is the time a member of the Contracting Unit time stamps or signs on the bid envelope, not the time of delivery to the mailroom or front desk. Please allow time for bid envelopes/packages to reach the Contract Unit before the deadline. Sealed bids and sub-bids are due in the Contract Unit office no later than the date and time specified at which time and place they will be publicly opened forthwith and read aloud. If a bidder is sending a representative to the bid or sub-bid opening, that person must be escorted within the building by a member of the Contract Unit. Escorts may not be readily available within the last 15 minutes before the bid or sub-bid deadline so plan accordingly or your representative may miss part of the proceedings.

END OF DOCUMENT