Attachment 1 -Performance Work Statement DC 08212026 Ver 2 updated mod to PWS.docx

UNITED STATES COAST GUARD

AIR STATION WASHINGTON

PERFORMANCE WORK STATEMENT

Aircraft Polishing, Corrosion Prevention, and Cleaning Services C-37A, C-37B, and C-39A Aircraft

PERFORMANCE WORK STATEMENT FINAL

Document Status

August 03 , 2026

Revision Date

U.S. Coast Guard Air Station Washington

Requiring Activity

Hangar 6, Ronald Reagan Washington National Airport, Washington, DC

Place of Performance

CONTENTS

1.0 General

2.0 Performance Requirements

3.0 Performance Standards, Inspection, and Acceptance

4.0 Contract Administration

5.0 Deliverables

6.0 Applicable References

7.0 Acronyms and Definitions Appendix A - Maintenance Task Matrix Appendix B - Contractor-Furnished Tools, Equipment, and Materials Appendix C - Government Pre-Issuance Validation Checklist (Not a Contract Requirement)

1.0 GENERAL

1.1 Scope

The Contractor shall provide all qualified personnel, supervision, labor, tools, equipment, materials, consumables, transportation, quality control, and documentation necessary to perform exterior metallic-surface polishing (brightwork), corrosion-protection coating application, exterior dry washing and ceramic-coating upkeep, interior deep cleaning, and carpet cleaning for the U.S. Coast Guard Air Station Washington aircraft listed below, except for Government-furnished property expressly identified in this PWS:

· C-37A (Gulfstream V), aircraft CG-101;

· C-37B (Gulfstream G550), aircraft CG-102; and

· C-39A (Gulfstream G700), aircraft CG-103 and CG-104, subject to Government confirmation of designation and aircraft identifiers before solicitation release.

All work shall be performed in accordance with the current, Government-approved Gulfstream Computerized Maintenance Program (CMP), Aircraft Maintenance Manual (AMM), Aircraft Outfitting Cleaning Manual, manufacturer application instructions, applicable Coast Guard maintenance directives, and this PWS. Where a conflict exists, the Contracting Officer (CO) shall obtain technical direction from the designated Government engineering or maintenance authority before the Contractor proceeds.

1.2 Background

Air Station Washington provides safe, reliable, worldwide long-range command-and-control air transportation for the Secretary of Homeland Security, the Commandant of the Coast Guard, and other senior Government officials. Periodic surface preservation and cleaning are required to support corrosion prevention, appearance, cabin condition, and aircraft mission readiness.

1.3 Objective

The objective is to restore and maintain clean, corrosion-resistant, serviceable exterior metallic and coated surfaces and a clean, undamaged passenger cabin while protecting aircraft finishes, components, systems, furnishings, floor-heating elements, and adjacent Government property. The Contractor shall complete each service event within the Government-approved schedule and provide objective evidence that the applicable tasks and acceptance standards were met.

1.4 Performance-Based Approach

This PWS describes the required results, performance standards, and acceptance methods. Except where compliance with approved aircraft technical data requires a specific method, the Contractor is responsible for selecting and managing its work methods. The Contractor shall not deviate from approved maintenance data or substitute products without prior written approval through the CO.

1.5 Order of Precedence for Technical Requirements

For technical performance only, the following order applies unless the CO issues have written directions otherwise:

1. Airworthiness directives, approved Coast Guard engineering instructions, and other mandatory Government technical direction applicable to the aircraft;

2. Current Gulfstream CMP, AMM, Aircraft Outfitting Cleaning Manual, and approved manufacturer instructions applicable to the aircraft and task;

3. This PWS and task order or service request; and

4. The Contractor’s approved work plan and quality-control procedures.

Contract terms, conditions, and clauses control over the Contractor’s work plan. Only the CO may change the contract.

2.0 PERFORMANCE REQUIREMENTS

2.1 General Requirements

The Contractor shall perform only the tasks authorized in writing by the CO or COR within the scope of the contract. The Government will identify the aircraft, required task(s), technical-data revision, service window, and any mission-driven restrictions for each event. The Contractor shall protect all adjacent surfaces, openings, sensors, static ports, antennas, windows, seals, painted areas, composite structures, and interior components from contamination, abrasion, chemical exposure, and impact damage.

2.2 Maintenance Task Matrix

Appendix A reproduces and reorganizes the CMP task numbers supplied in the original PWS. Before each service event, the Government shall identify the applicable current task number and revision. The Contractor shall not rely on an obsolete task number or perform a task for an aircraft model where the applicable task number is not provided.

2.3 Pre-Work Coordination and Condition Survey

Before beginning work on each aircraft, the Contractor and COR or designated Government aircraft-maintenance representative shall conduct and document a joint condition survey. The survey shall record pre-existing scratches, dents, corrosion indications, coating defects, damaged trim, carpet condition, floor-heating system status, loose furnishings, inoperative components, and other observable discrepancies in the work areas. Photographs may be taken only when specifically authorized by the Government.

The Contractor shall submit a written work plan identifying task sequence, personnel, estimated duration, tools, materials, chemical products, Safety Data Sheets (SDS), aircraft-protection methods, foreign object debris (FOD) controls, and quality-control inspections.

2.4 Brightwork Polishing

Brightwork means exposed aircraft metallic surfaces that are maintained in a polished finish. The Contractor shall polish the authorized exterior metallic surfaces in accordance with the applicable current Gulfstream procedure. Required areas may include:

· Left and right engine inlet cowl lip skins;

· Left and right wing leading edges;

· Left and right pylon leading edges;

· Left and right horizontal stabilizer leading edges; and

· Vertical stabilizer leading edge.

The completed surfaces shall be clean, uniformly polished, free of visible oxidation, staining, polish residue, haze, swirls, buffer burns, scratches caused by the work, and contamination. The Contractor shall use the least aggressive approved process necessary and shall not remove material beyond the limits permitted by the applicable technical data.

2.5 Corrosion-Protection Coating

After surface preparation and polishing, the Contractor shall apply Granitize Aviation Xzilon 3, or an approved equal meeting the salient characteristics below, to the surfaces identified by the applicable Gulfstream task. An equal product is acceptable only when the Contractor provides documentation demonstrating that the product:

· Is expressly accepted by Gulfstream or the Government’s designated engineering authority for the exact aircraft model, substrate, and application;

USCG AIR STATION WASHINGTON | AIRCRAFT POLISHING, CORROSION PREVENTION & CLEANING PWS

· Provides an additional protective layer intended to inhibit corrosion in corrosion-prone environments;

· Is chemically compatible with adjacent polished, painted, sealed, composite, acrylic, glass, and elastomeric surfaces;

· Has documented preparation, application, coating, cure, inspection, and maintenance instructions; and

· Provides performance equal to or greater than the reference product for the required service interval. The Contractor shall not use a substitute product until the CO provides written approval following technical review. If the Government elects to restrict competition to a specific brand name, the CO shall complete the applicable acquisition justification outside this PWS before solicitation or award.

2.6 Exterior Dry Wash and Ceramic-Coating Upkeep

The Contractor shall clean the complete authorized exterior using an aircraft-approved dry-wash or other Government-approved process. The Contractor shall inspect existing ceramic-protective coating for water spotting, contamination, loss of hydrophobic performance, streaking, chemical residue, and localized coating degradation. Reapplication or touch-up shall be performed only when authorized and in accordance with approved technical data. The Contractor shall prevent cleaner, polish, or coating material from entering drains, vents, static ports, probes, openings, or unprotected components.

2.7 Interior Deep Cleaning

The Contractor shall deep clean authorized interior surfaces, including seating surfaces, sidewalls, tables, galley and lavatory non-sensitive surfaces, storage areas, trim, flooring, and other areas identified by the Government. Cleaning products and methods shall be compatible with the materials being cleaned and shall not discolor, shrink, delaminate, stain, scratch, soften, or leave residue or objectionable odor.

Removal of flooring, carpet, furnishings, panels, or other aircraft-installed items shall occur only when authorized and under the coordination of designated Government aircraft-maintenance personnel. The Contractor shall not independently inspect for or disposition corrosion, perform maintenance sign-off, approve deviations, determine airworthiness, or return the aircraft to service. Observable discrepancies shall be protected from further disturbance and reported immediately.

2.8 Carpet Cleaning and Floor-Heating Protection

When directed, the Contractor shall remove aircraft carpets for cleaning and shall clean accessible areas around the floor-heating pad system without damaging wiring, connectors, insulation, heating elements, attachment points, flooring, or carpet materials. The Contractor shall use controlled temperature, moisture, chemical concentration, agitation, extraction, drying, handling, and storage methods that prevent shrinkage, distortion, dye transfer, delamination, mildew, or other damage.

The Contractor and Government representative shall verify carpet identification, orientation, pre-existing condition, and floor-heating system status before removal and after reinstallation. Any suspected damage, abnormal condition, or system discrepancy shall be reported immediately. Damage resulting from the Contractor’s failure to exercise reasonable care shall be corrected in accordance with the contract and the CO’s direction.

2.9 FOD, Tool Control, and Aircraft Protection

The Contractor shall maintain positive tool, equipment, consumable, and material accountability. At a minimum, the Contractor shall:

· Inventory tools and loose items before and after each work period;

· Use protective covers, mats, barriers, and masking approved for aircraft use;

· Keep cords, hoses, ladders, lifts, and equipment clear of aircraft surfaces and emergency routes;

· Immediately contain spills and notify the COR;

· Perform a FOD inspection of all work areas before Government acceptance; and

· Remove all waste, residue, masking, protective coverings, and Contractor property after completion.

2.10 Environmental, Safety, and Emergency Requirements

The Contractor is responsible for the safety and health of its employees and shall comply with applicable Federal, District of Columbia, airport, DHS, Coast Guard, and facility requirements, including applicable OSHA standards. The Contractor shall provide required personal protective equipment, hazard communication, SDS, fall protection, respiratory protection when applicable, chemical handling, spill response, and employee training.

At the kickoff meeting or before on-site performance, the Government will identify site emergency alarms, evacuation routes, assembly points, reporting procedures, restricted areas, and facility-specific hazards known to the Government. The Contractor shall brief its employees, maintain accountability for its personnel, and comply with Government emergency instructions. Nothing in this paragraph relieves the Contractor of responsibility for its own employees, equipment, chemicals, and work methods.

2.11 Damage and Discrepancy Reporting

The Contractor shall immediately stop the affected work and notify the COR of any damage, spill, suspected corrosion, loose or damaged component, abnormal system condition, or deviation from approved technical data. The Contractor shall submit a written incident or discrepancy report no later than the end of the workday, unless the CO or COR requires an earlier report. The Contractor shall not conceal, polish over, coat over, repair, or otherwise alter a discrepancy without written Government direction.

3.0 PERFORMANCE STANDARDS, INSPECTION, AND ACCEPTANCE

3.1 Contractor Quality Control

The Contractor shall establish and maintain a quality-control process sufficient to ensure that all services conform to the contract. The Contractor shall identify a quality-control representative who is independent of the person performing the final task inspection whenever staffing permits. Quality-control records shall be available to the CO and COR upon request.

3.2 Government Surveillance

The Government will inspect services in accordance with the contract and the QASP. Government surveillance does not relieve the Contractor of responsibility for quality control, safety, damage prevention, or full compliance. The COR may inspect work in progress, witness critical application steps, review documentation, and perform final acceptance inspections within the limits of the written COR designation. Only the CO may change contract requirements or authorize an equitable adjustment.

Nonconformance

Brightwork polishing

Corrosion-protection coating

Interior deep cleaning

Carpet and floor-heating protection

Completion documentation Complete, accurate, legible, and submitted by the due date, including materials, lot numbers, task references, personnel, discrepancies, and QC sign-off.

100% document review.

Correct and resubmit within two business days or sooner if directed.

3.3 Inspection and Acceptance

Acceptance will be documented by the CO or authorized COR after the Government determines that the required services and deliverables conform to the contract. Rejected work shall be corrected at no additional cost to the Government within the time directed by the CO. Acceptance does not waive latent defects, fraud, gross mistakes amounting to fraud, or rights provided by the contract.

4.0 CONTRACT ADMINISTRATION

4.1 Contractor Program Manager

The Contractor shall designate a Program Manager or on-site supervisor with authority to manage personnel, schedule work, coordinate access, resolve routine performance issues, and communicate with the CO and COR. The Program Manager shall be available during active work periods and shall provide current telephone and email contact information.

4.2 Personnel Qualifications

Contractor personnel shall be trained and experienced in aircraft brightwork polishing, aircraft-safe cleaning methods, chemical handling, FOD control, and the specific coating application tasks assigned. Personnel operating lifts or other powered equipment shall hold the training or certification required by applicable law, manufacturer instructions, and facility policy. The Government may request evidence of qualifications before work begins.

4.3 Identification and Facility Access

Contractor employees shall display Government-, airport-, or Contractor-issued identification as directed. Contractor identification shall, at a minimum, display the employee’s name, photograph, and employer. Access is limited to the areas and times necessary for contract performance. Contractor personnel shall comply with escort, screening, vehicle, tool, photography, electronic-device, and restricted-area requirements. Recurring access, information-resource access, or access to Controlled Unclassified Information (CUI), if later required, is subject to the applicable HSAR clauses and DHS security requirements included in the contract.

4.4 Employee Conduct

Contractor personnel shall maintain a professional appearance and conduct and comply with applicable Government, airport, fire, safety, sanitation, environmental, security, smoking, weapons, and restricted-area rules. The Contractor shall ensure that its personnel identify themselves as Contractor employees when their status is not otherwise apparent.

4.5 Removal of Contractor Personnel

The Government may deny access to or require removal of Contractor personnel for misconduct, safety violations, security concerns, lack of qualifications, or failure to comply with facility rules, consistent with the contract. Removal does not relieve the Contractor of its obligation to provide uninterrupted qualified performance. Only the CO may direct contractual remedies.

4.6 Organizational and Personal Conflicts of Interest

The Contractor shall avoid actual or apparent conflicts of interest and shall promptly disclose any potential conflict to the CO. The Contractor shall comply with applicable FAR conflict-of-interest requirements and shall not use nonpublic Government information for any purpose other than contract performance.

4.7 Place of Performance

Primary place of performance:

U.S. Coast Guard Air Station Washington 1 Aviation Circle, Hangar 6 Ronald Reagan Washington National Airport Washington, DC 20001 The Government shall confirm the official delivery, vehicle-access, and employee-reporting address before performance.

4.8 Period of Performance

4.9 Service Scheduling and Aircraft Availability

The COR will issue a written service request identifying the aircraft, authorized tasks, and required completion window. Unless otherwise established in the contract, the Contractor shall be prepared to complete the requested work within the 30-calendar-day service window specified by the Government. Aircraft availability is mission dependent. The Government may reschedule access; only the CO may authorize changes affecting price, scope, or period of performance.

4.10 Security and Escort

Access to classified systems, CUI, secure communications equipment, or restricted mission systems is not anticipated under this PWS. Contractor access shall be limited to the work areas necessary to perform the authorized services and shall be escorted when required by Air Station Washington or airport security procedures. The Contractor shall not photograph, record, copy, connect to, operate, or inspect Government information systems or mission equipment unless specifically authorized in writing.

4.11 Kickoff Meeting

The Contractor shall attend a kickoff meeting with the CO and COR no later than three business days after award, unless the CO approves a later date in writing. The meeting may be held by teleconference or in person. Topics shall include scope, schedule, points of contact, technical data, security and access, emergency procedures, aircraft protection, FOD control, Government-furnished property, deliverables, inspection, invoicing, and COR authority limitations.

4.12 Status Communications and Meetings

During active service events, the Contractor shall provide status updates at the frequency specified in the service request. Updates shall identify completed work, schedule status, planned next steps, discrepancies, safety issues, Government actions required, and potential schedule impacts. The Contractor shall attend progress meetings requested by the CO or COR when reasonably necessary to resolve performance issues.

4.13 Government-Furnished Property and Information

Subject to availability and contract authorization, the Government will provide:

· Access to the aircraft and authorized work areas;

· Current applicable Government-approved technical data or access to such data;

· Facility emergency and access information; and

· A scissor lift in safe, operable condition with current required inspections or certifications, when identified in the service request.

Before using Government-furnished equipment, the Contractor shall verify that its operator is qualified, perform required pre-use inspections, follow manufacturer and facility instructions, and immediately report deficiencies. The Contractor shall not use defective equipment. Government-furnished property shall be managed in accordance with the applicable contract clauses and the CO’s written direction.

4.14 Contractor-Furnished Property

Except for Government-furnished items expressly identified in the contract or service request, the Contractor shall furnish everything necessary to perform the work. Contractor-furnished equipment shall be suitable for aircraft use, maintained in safe condition, and protected against leakage, contamination, sharp edges, loose parts, and contact damage. Appendix B identifies the minimum anticipated categories of tools and materials.

4.15 Contracting Officer and COR Authority

The CO is the only Government official authorized to bind the Government, change contract terms, authorize out-of-scope work, modify price or schedule, or waive requirements. The COR may perform technical monitoring, inspection, coordination, and acceptance functions only within the written COR designation.

Contractor reliance on direction from any other person is at the Contractor’s risk unless confirmed by the CO.

4.16 Non-Inherently Governmental Functions

The services in this PWS are not intended to include inherently governmental functions. The Contractor shall not make final Government decisions, exercise command authority, direct Government personnel, approve technical deviations, accept services on behalf of the Government, determine airworthiness, or authorize aircraft return to service. These responsibilities remain with authorized Government officials.

4.17 Subcontracting

The Contractor may utilize subcontractors to perform the requirements of this PWS, subject to compliance with the applicable FAR clause 52.244-2 (Subcontracts). The prime Contractor remains fully responsible for all work performed by its subcontractors and shall ensure that all subcontractor personnel meet the exact same qualifications, security, conduct, and performance standards required of the prime Contractor's employees. The prime Contractor shall manage all subcontractor performance, quality control, and deliverables. The Government will interface primarily with the prime Contractor's Program Manager, who shall be responsible for resolving any subcontractor performance or administrative issues.

5.0 DELIVERABLES

D-2

COR

D-3

Personnel/Access Roster

D-7

Incident/Discrepancy Report

Description, location, time, personnel, immediate actions, photos if authorized, and recommended next step.

Immediate verbal notice; written report by end of workday unless sooner directed.

CO/COR

D-8

D-9

Corrected Deliverable

Correct deficiencies identified by Government review.

Within 2 business days of rejection or sooner if directed.

Deliverable acceptance does not authorize payment unless all invoicing and acceptance requirements in the contract are satisfied. Electronic format shall be searchable PDF or Microsoft Office format unless the COR specifies otherwise.

6.0 APPLICABLE REFERENCES

The following references informed this revision or may apply to performance and administration. The CO shall determine which provisions and clauses are included in the solicitation and contract. Contractors are bound only by the contract, incorporated requirements, and applicable law—not by this reference list alone.

FAR 7.503

Official source Policy concerning inherently governmental functions.

FAR 11.104

Official source Use of brand name or equal purchase descriptions and salient characteristics.

FAR 11.105

Official source Items peculiar to one manufacturer; brand-name restrictions require supporting justification.

FAR 37.601-37.604

Official source Performance-based service requirements, measurable standards, PWS content, and QASP.

FAR Subpart 46.4 Official source Government contract quality assurance and surveillance planning.

FAR 52.237-2

Official source Protection of Government Buildings, Equipment, and Vegetation, when included by the CO.

HSAR 3052.204-71

Official source Contractor Employee Access, when applicable and included in the contract.

HSAR 3052.242-72

Official source Contracting Officer’s Representative.

COMDTINST M5100.47D, Change 1 Official source Coast Guard Safety and Environmental Health Manual.

29 CFR Part 1910 Official source OSHA general industry safety and health standards, as applicable.

7.0 ACRONYMS AND DEFINITIONS

APPENDIX A - MAINTENANCE TASK MATRIX

APPENDIX B - CONTRACTOR-FURNISHED TOOLS, EQUIPMENT, AND MATERIALS

The Contractor shall provide the following minimum categories, plus any additional items required by the approved technical data. Brand names and part numbers are reference products only unless the solicitation includes an approved brand-name restriction. Products shall be those specified by the current approved technical data or an approved equal accepted in writing.

Access and protection

Cleaning equipment

Water and solvents

Exterior cleaners and polish

Aircraft-approved detergent, dry-wash cleaner, metal polish, residue remover, and surface-preparation materials.

Examples from the source draft included Simple Green Extreme and Granitize/Nuvite products; any brand-specific use requires technical approval and applicable acquisition treatment.

Interior products

GOVERNMENT APPROVAL

The undersigned confirm that the technical requirements, task numbers, aircraft identifiers, schedule, security requirements, Government-furnished property, performance standards, and deliverables have been reviewed and are accurate for solicitation release.

DAVIS.GARRETT.B Digitally signed by

+ENJAMIN.13939178 DAVIS.GARRETT.BENJAMIN.1393917896

04AUG26

Contracting Officer’s Representative Date Domingo Cruz Jr.

Digitally signed by Domingo Cruz Jr. Date: 2026.08.07 14:55:20 -04'00'

Contracting Officer Date image1.png image2.png