CGC26_SOW_20260716_Final.pdf

UNCLASSIFIED

National Geospatial–Intelligence Agency (NGA)

Commercial GEOINT Conference 2026

Statement of Work (SOW)

16 July 2026

Table of Contents

National Geospatial–Intelligence Agency (NGA)

1.0 Introduction

2.0 Purpose

3.0 Scope of Work

3.1 Conference Management and Coordination

3.2 Attendee Management and Registration

3.3 Speaker Management

3.4 Communication

4.0 Conference Specifications

5.0 Deliverables and Schedule

6.0 Acceptance Criteria

7.0 Contract Deliverables

8.0 Security

9.0 Government Furnished Property (GFP)

10.0 Travel

11.0 Place(s) of Performance

12.0 Contracting Officer Representative (COR)

1.0 Introduction

The National Geospatial-Intelligence Agency (NGA) is the nation’s primary source of geospatial-intelligence (GEOINT) for the Department of War (DOW) and the US Intelligence Community (IC). GEOINT is the exploitation and analysis of imagery and geospatial information that describes, assesses, and visually depicts physical features and geographically referenced activities on the earth.

NGA delivers world-class GEOINT that provides a decisive advantage to policymakers, warfighters, intelligence professionals and first responders from seabed to space.

2.0 Purpose

The purpose of the order is to provide the Government with limited, temporary, professional, administrative services to assist the NGA Commercial Operations Group (SC) in planning and executing a high-quality, successful conference that advances NGA’s engagement with commercial GEOINT partners in government, industry and academia. The intent is to provide the Government with access to conference administration tools and subject matter expertise on conference planning and execution to reduce the administrative burden on SC which has limited bandwidth and no real professional skills of this sort resident within its workforce.

3.0 Scope of Work

The Contractor shall provide up to nine hundred sixty (960) hours of administrative - related support to successfully plan and execute the NGA Commercial GEOINT Conference - 2026. The Contractor shall execute the following sub-tasks to fulfill the Government's requirements, bearing in mind that NGA remains responsible for all substantive conference decisions, including; approval of the conference program, scope, theme, agenda, and speakers:

3.1 Conference Management and Coordination

• Develop and maintain a detailed project timeline, including key milestones and deliverables

• Conduct regular virtual coordination meetings with NGA SC, with an emphasis on risk identification, mitigation strategies, event management and coordination. These meetings will be the for a where NGA SC Senior Leaders will approve any and all substantive conference related decisions (as defined in 3.0 above.

• Coordinate venue logistics in collaboration with NGA and venue staff

• Coordinate food and beverage distribution with venue staff including menu planning and headcount management.

3.2 Attendee Management and Registration

• Provide and manage a secure, user-friendly online registration system.

• Manage onsite registration operations, including staffing and name badge and signage production/distribution

• Organize a no-host social at a local Reston-area restaurant or venue following the conclusion of Day 1 programming

3.3 Speaker Management

• Identify and recommend potential speakers, as requested by NGA o The Contractor shall not provide any preferential treatment in speaker recommendations to members or entities associated with its own organization.

• Administer invitations and confirmations of NGA approved speakers

• Coordinate all speaker logistics, including scheduling and requirements

• Develop and distribute speaker guidance materials

• Conduct and facilitate speaker preparation sessions and briefings

• Provide onsite speaker management and support

3.4 Communication

The Contractor shall avoid the use of its logos, company name, or any contractor information on conference displays, presentations, or other materials that would create the express or implied appearance of NGA endor4sement of the contractor. Similarly, the Contractor is not a co-sponsor of NGA’s conference, and it cannot use any logos, company name, or any other contractor information on displays, presentations, or other materials that would create the express or implied appearance of its status as such a co-sponsor.

• Develop and maintain an event webpage with registration integration

• Create and execute a communications plan aligned with and approved by NGA's Office of Corporate Communications.

• Draft promotional materials, including email and social media content

• Design event-related graphics, including digital and onsite materials

3.5 Conference Operations

The Contractor shall take proactive steps to avoid any confusion while executing their duties during the conference that they are NGA employees or officials and refer any substantive matters that arise during the conference to actual NGA personnel on site.

• Oversee day-of-event execution, including run-of-show management and issue resolution

• Provide onsite staff to support all aspects of event execution

• Managing event flows in accordance with the approved agenda and run-of-show

• Coordinate with USGS venue persons, food and beverage vendor(s), and NGA representatives to address real-time requirements

4.0 Conference Specifications

• NGA SC expects conference attendance to total approximately one hundred fifty personnel in compliance with the capacity of the venue

• Attendees will be a pre-determined mix of government, industry and academia from the geospatial-intelligence profession/discipline

• Conference material will be unclassified and occur in an unclassified environment

• Conference is planned to take place on Tuesday, September 29 and Wednesday, September 30, 2026

• Planning will begin within seven (7) days of the signing of the contract with a kickoff meeting with NGA. Regular phone, email and in-person communication will take place after that between the parties to this contract and with the host venue.

• Contractor will apportion their labor appropriately to fulfill the objectives of the conference.

5.0 Deliverables and Schedule

The Contractor shall provide deliverables in accordance with the following schedule. All deliveries must be made within thirty (30) days of approval by the Government.

Deliverable Description Due Date / Frequency

Kick-Off & Planning Meetings

Within seven days of the signing of this agreement and then every week afterwards through 30 September.

Agenda Completed

Conference Announcement and Online Registration Tool Available

Speaker and Panel Members confirmed

Conference Operations

Within 20 days of the signing of the contract

Within 20 days of the signing of the contract

Within 40 days of the signing of the contract.

28 September – 30 September

6.0 Acceptance Criteria

The Government will work with the Contractor, providing guidance, assistance and approval on the outcome and quality of the deliverables. The Government will provide information relevant to improving the services of the Contractor as appropriate. NGA SC will present questions, concerns, and/or issues to the Contractor via email, unclassified ad-hoc meetings, or at scheduled monthly meetings.

Upon each delivery, NGA will have 10 business days to provide feedback on any deliverables once they are received at the NGA point of preference. The Contractor will have up to 2 business days to explain, correct any deficiencies, and resubmit to NGA. The Government will continue to perform quality assurance on conference deliverables, and the Contractor shall continue to make corrections as needed until the expected level of quality has been achieved.

7.0 Contract Deliverables

The deliverables as defined in this section apply to the entire scope of work in this order. The Contractor shall adhere to the following contract deliverable schedule.

Deliverable Due Date Recurring Method of

Delivery Format

Delivered to

Kick-off Meeting 7 business days post award None

In person or Virtual

Meeting

Briefing (e.g., PPT or PDF file)

PMO, CO,

COR

Weekly Technical Exchange Meeting

(TEM)

14 calendar days post award

Weekly and as needed basis

In person or Virtual

Meeting

Teleconference by GOV PMO

PMO,

COR

Conference Execution/Operations

28 – 30 September

N/A

In person

At venue

PMO, CO,

COR

7.1 Contract Kickoff Meeting

A contract kickoff meeting will be held no later than ten (10) business days following contract award virtually. At the beginning of the contract, the Contractor produces read ahead material to brief during meeting which covers administrative and technical topics as necessary for award.

7.2 Weekly Exchange Meetings

Weekly exchange meetings (WEM) will be held both regularly scheduled and on an ad hoc basis.

Other meetings may occur on an ad-hoc basis, if deemed necessary. In the event the USG cannot attend a meeting, an email containing the required information can be substituted.

WEMs will take place by web-based teleconference or other unclassified co-working space as determined by the COR. TEMs will be held between Government technical personnel and Contractor technical personnel to discuss and address technical issues should they arise, on a schedule determined by the COR.

8.0 Security

8.1 Work Performance Security Requirements

All classifications will be UNCLASSIFIED. There are no additional security requirements for processing or delivering the final data sets or document deliverables.

Contractor personnel are authorized to work on this contract up to the UNCLASSIFED level, with no access to DoD Controlled Unclassified Information (CUI) at the Contractor site. Contractor personnel shall follow all applicable security policies and regulations.

8.2 Other Considerations

Contractors with Non-US/Foreign Involvement are required to complete an SF328 form and resubmit when there is a change. The instructions for completion of the certificate pertaining to foreign interests will be provided under a separate coversheet.

8.3 Information Handling

Contractor personnel will comply with the NGA, DoD, and IC policies and regulations (to include, but not limited to, the Consolidated NGA (CoNGA) Security Classification Guide) to properly mark (to include portion marking) documentation, media, etc.

Markings will be in accordance with the lowest security classification possible to ensure the confidentiality and integrity for the greatest release to partners in accordance with NGA and mission partner marking guides for classified information.

Information management will be in accordance with applicable security policy and regulations, and NGA compliance documents.

All Government-furnished information released to the Contractor or created in the performance of this contract will be destroyed or returned by the Contractor to NGA upon contract termination or when no longer required for contract performance. The determination to destroy or return will be at the direction of the NGA CO or COR.

8.4 Deep Web, Dark Web, and Stolen Data

The Contractor warrants that data delivered under this contract is not scraped, collected, or acquired from sources prohibited by applicable law, including data that may have been improperly disclosed following a data breach. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for any breach of this warranty.

9.0 Government Furnished Property (GFP)

The Government will not provide any GFP to the Contractor.

10.0 Travel

Travel is not required for this contract.

11.0 Place(s) of Performance

Work shall be performed at the Contractor facility, and the planned conference venue, both of which are within the National Capital Region, specifically Reston, VA. Occasional work in Springfield, Virginia may be required.

12.0 Contracting Officer Representative (COR)

Refer to contract award.