Attachment_3_-_Sample_Small_Business_Subcontracting_Plan.docx

SAMPLE SMALL BUSINESS SUBCONTRACTING PLAN

Contractor: _________________________________________________

Address: __________________________________________________

Solicitation Number:

Item/Service: REDRESS AND CIVIL PENALTY FUND ADMINISTRATOR Amount of Contract: Estimated $________________

Period of Contract Performance: ____________________

I. Goals

CFPB Small Business Subcontracting Goals are as follows (expressed as a percentage of dollars determined available for subcontracting):

Dollars subcontracted to Small Business (40%), of which includes Small-Disadvantaged Business (5%), Women-Owned Small Business (5%), Veteran-Owned Small Business (5%), Service Disabled-Veteran Owned Small Business (3%), and HUBZone (3%).

The Contractor shall submit its proposed subcontracting goals 60 days prior to the beginning of each fiscal year during the term of this contract, or by such other date as authorized in writing by the Contracting Officer. This submittal shall include goals for Small Business concerns (SB), Veteran-Owned Small Business concerns (VOSB), Service-Disabled Veteran-Owned Small Business concerns (SDVOSB), HUBZone Small Business concerns (HUBZone), Small Disadvantaged Business concerns (SDB), and Women-Owned Small Business concerns (WOSB), collectively referred to as “small business concerns”. Goals may be negotiated once each fiscal year and incorporated into the contract.

The proposed goals shall be based upon the estimated budget and commercial purchases, including those for Large Business concerns (LB), which will be derived from the current fiscal year budget. Goals may be changed within the first six months of each fiscal year by agreement between the Contracting Officer and the Contractor if there is a cancellation or an addition of program or project funding. Goals for the utilization of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB subcontractors shall be submitted as follows unless otherwise required by the Contracting Officer.

The goals shall be expressed in both dollars and percentages for LB, SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB.

A. The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the contract period Year One.

1. The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this contract is $__________________ (100%)

a. LB Concerns. Total estimated dollar value and percent of planned subcontracting with large businesses (all business concerns classified as “other than small”) (% of 1. above): $_______________ and __________%.

b. SB Concerns. Total estimated dollar value and percent of planned subcontracting with small businesses (include SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns) (% of 1. above): $____________ and _________%

c. VOSB Concerns. Total estimated dollar value and percent of planned subcontracting with veteran-owned small businesses (% of 1. above): $____________ and _________%. This amount is included in the amount shown under A.1.b, above, as a subset.

d. SDVOSB Concerns. Total estimated dollar value and percent of planned subcontracting with service-disabled veteran-owned small businesses (% of 1. above): $____________ and _________%. This amount is included in the amount shown under A.1.b, above, as a subset.

e. HUBZone Concerns. Total estimated dollar value and percent of planned subcontracting with HUBZone small businesses (% of 1. above): $____________ and _________%. This amount is included in the amount shown under A.1.b, above, as a subset.

f. SDB Concerns. Total estimated dollar value and percent of planned subcontracting with small disadvantaged businesses (% of 1. above): $____________ and _________%. This amount is included in the amount shown under A.1.b, above, as a subset.

g. WOSB Concerns. Total estimated dollar value and percent of planned subcontracting with small women-owned businesses (% of 1. above): $____________ and _________%. This amount is included in the amount shown under A.1.b, above, as a subset.

B. A description of all the types of products and/or services that will be acquired under this contract is necessary to determine how the subcontracted dollars are to be spent.

1. The following principal products and/or services will be subcontracted under this contract, and the types of businesses supplying them are as follows:

(Attachment may be used if additional space is required.)

2. Include a description of the method used to develop the subcontracting goals for SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns; i.e., explain the method and state the quantitative basis (in dollars) used to establish the percentage goals; how the areas to be subcontracted to SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns were determined; and how the capabilities of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB were determined. Include any source lists used in the determination process.

3. Indirect cost have____ have not ____ been included in the dollar and percentage subcontracting goals stated above. (Check one)

4. If indirect costs have been included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns.

II. PROGRAM ADMINISTRATOR

The subcontracting plan is to be administered by the contractor to assure that the provisions of applicable law and the plan are implemented and performed. Any change in the name of the program administrator will be communicated in writing to the Contracting Officer not more than thirty (30) days after such change, but will not require an immediate contract modification. Such change(s), if any, will be included in the next applicable supplemental agreement Contract modification.

The name, title, position within the corporate structure, and duties and responsibilities of the employee who will administer the contractor’s subcontracting program.

Duties: Has general overall responsibility for the contractor’s subcontracting program, i.e., developing, preparing, and executing individual subcontracting plans and monitoring performance relative to the requirements of this particular plan. The actual duties of how the administrator will carry out the requirements of this individual plan should be stated here.

These duties may include, but are not limited to, the following activities:

· Developing and maintaining bidders lists of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns from as many sources as possible;

· Ensuring that procurement packages are structured to permit participation of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns to the maximum extent possible;

· Ensuring inclusion of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns whose capabilities coincide with solicitations requiring their products or services;

· Reviewing solicitations to identify and remove any statements, clauses, etc., which may restrict or prohibit participation of SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns;

· Ensure establishment and maintenance of records of solicitations and subcontract award activity;

· Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.;

· Monitoring achievement of proposed goals;

· Preparing and submitting semi-annual and annual subcontract reports;

· Coordinating contractor's activities prior to and during conduct of Federal agency compliance reviews; and

· Other duties include:

III. EQUITABLE OPPORTUNITIES AND OUTREACH EFFORTS

Describe efforts the offeror will make to ensure that SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns will have an equitable opportunity to compete for and secure subcontracts. These efforts may include, but are not limited to, the following activities:

A. Outreach efforts to obtain sources:

1. Contacting minority and small business trade associations;

2. Contacting business development organizations;

3. Attending small and minority business procurement conferences and trade fairs;

4. Requesting sources from the Central Contractor Registration (CCR);

5. Utilizing newspapers and magazine ads to encourage new sources;

6. Other participation in efforts or activities to expand the socioeconomic database for this contract;

7. Utilizing book references, catalogs, source lists, or other reference material to identify SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB sources before the acquisitions are placed by the buying activities; and

8. Additional Efforts ______________________________________

B. Internal efforts to guide and encourage procurement personnel:

1. Presenting workshops, seminars, and training programs on requirements of this plan;

2. Establishing, maintaining, and using SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB source lists, guides, and other data for soliciting subcontracts;

3. Monitoring activities to evaluate compliance with the subcontracting plan; and

4. Additional Efforts ____________________________.

IV. SUBCONTRACTING PLAN FLOWDOWN

The contractor agrees to include the provisions under FAR 52.219-8, Utilization of Small Business Concerns, in all subcontracts that offer further subcontracting opportunities. All subcontractors, except small business concerns, which receive subcontracts in excess of $550,000 ($1,000,000 for construction) must adopt and comply with a plan similar to the plan required by FAR 52.219-9, Small Business Subcontracting Plan (FAR Part 19.704). The prime contractor cannot alter this requirement.

V. REPORTS AND SURVEYS

The contractor gives assurance of:

A. Cooperation in any studies or surveys that may be required by the contracting agency, or the U.S. Small Business Administration (SBA);

D. Reporting Period Report Due Due Date

Oct 1 - Mar 31 ISR April 30th

Apr 1 - Sep 30 ISR Oct 30th

Contract Completion ISR 30 days of Contract Completion

Oct 1 - Sep 30 SSR Oct 30th

VI. RECORDS AND PROCEDURES

The following is a recitation of the types of records and procedures the contractor will maintain to demonstrate compliance with the requirements and goals in the subcontracting plan. These records will include, but are not limited to the following:

A. If the prime contractor is not using CCR as its source for SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns, list the names of guides and other data identifying such vendors;

B. Organizations contacted in an attempt to locate SB, VOSB, SDVOSB, HUBZone, SDB, and WOSB sources;

C. On a contract-by-contract basis, records on each subcontract solicitation resulting in an award of more than the simplified acquisition threshold indicating whether SB, VOSB, SDVOSB, SDB, and WOSB concerns were solicited and/or why they were not, and, if applicable, the reason that the award was not made to a small business concern;

D. Records to support other outreach efforts, e.g., contacts with minority and small business trade associations, attendance at small and minority business procurement conferences and trade fairs;

E. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring of activities subcontract award data including the name, address, and business size of each subcontractor (this item is not required on a contract-by-contract basis for company or division-wide commercial plans);

F. On a contract-by-contract basis, records to support subcontract award data including the name, address, and the business size of each subcontractor (this item is not required on a contract-by-contract basis for company or division-wide commercial plans); and

G. Additional Records: ______________________________________________________________________________________________________________________________________________________________________________________________________

This subcontracting plan was submitted by:

Signed: ______________________________________

Typed Name: _________________________________

Title: ________________________________________

Date: ________________________________________

Phone No.: ___________________________________

E-mail: ______________________________________

PLAN ACCEPTED BY: ___________________________________

CFPB Contracting Officer

Date: ____________

PLAN APPROVED BY: _______________________________

CFPB Office of Small and Disadvantaged Business Utilization

Date: ____________