CFOTC RFI AI and FOIA2.5.2026.FINAL.docx

Request for Information Summary: The Chief FOIA Officers Council’s Technology Committee (Technology Committee), in conjunction with the Office of Government Information Services (OGIS) at the National Archives and Records Administration (NARA), and the U.S. Department of Justice (DOJ) Office of Information Policy (OIP), is planning a virtual event for federal agencies May 12-14, 2026 called the NexGen FOIA Tech Showcase 3.0. This event is in follow-up to the two-day NexGen FOIA Tech Showcase [1.0] that was held on February 9-10, 2022; and the NexGen FOIA Tech Showcase 2.0, held May 14-16, 2024. The purpose of the 2022 and 2024 events was to identify Freedom of Information Act (FOIA) technology solutions for federal agencies in response to existing FOIA case processing challenges; and to raise awareness within federal agencies of the different technology capabilities to consider for future case processing by leveraging advanced technology, including, but not limited to, artificial intelligence (AI).

President Trump has issued several Executive Orders instructing agencies to use, identify and implement AI-based solutions.[footnoteRef:1] Accordingly, the purpose of this RFI is to identify technology for federal agencies to assist in streamlining FOIA case management and case processing using AI-supported tools. AI-supported tools include and are not limited to: AI-supported eDiscovery/electronic record search tools; AI-supported case processing tools (including the collection of records to review for redaction and posting accessible Section 508-compliant releases); AI-supported redaction tools (including tools that allow for automatic redaction of various record types including paper, digital content, videos, data, etc.); AI-supported tools to assist and improve public FOIA reading rooms and FOIA websites; and AI-supported tools to improve the FOIA customer experience. [1: See, e.g., Executive Order 14179 (Removing Barriers to American Leadership in Artificial Intelligence), signed Jan. 23, 2025, 90 Fed. Reg. 8741; Executive Order 14363 (Launching the Genesis Mission), signed Nov. 24, 2025, 90 Fed. Reg. 55035); Executive Order 14365 (Ensuring a National Policy Framework for Artificial Intelligence), signed Dec. 11, 2025, 90 Fed. Reg. 23093.]

What: NexGen FOIA Tech 3.0 Showcase.

Audience: Federal Government FOIA professionals and agency technology support staff.

When: Virtual event to be held on May 12, 13 and 14, 2026 (dependent on how many submissions are received).

Topics: The Technology Committee is specifically looking for information on the below solutions and systems:

1. FOIA case management systems

2. AI-supported tools

3. Electronic discovery (eDiscovery) tools

4. Electronic record search tools

5. FOIA case processing and workflow tools (including the collection of records to review for redaction and posting accessible 508-compliant releases)

6. FOIA automated and manual redaction tools

7. Public FOIA reading rooms and FOIA websites tools

8. FOIA customer experience tool (including self-service portals)

9. Analytics, reporting, and performance tools

10. Integration and records management connectivity tools

RFI Process: Each vendor interested in participating may submit a written submission not to exceed three to five (3-5) pages regarding their available solution(s) for any of the topics listed above. Based on a review of the written submission, vendors who are selected will be asked to submit short video demonstrations and respond to a brief NexGen 3.0 Showcase Vendor Question Survey similar to the one provided to vendors in 2024. See https://www.foia.gov/chief-foia-officers-council/nexgen2.0-foia-showcase. Submission of a response does not guarantee selection for participation in the NexGen FOIA Tech Showcase 3.0. The Technology Committee may contact the vendors for additional information regarding their submission and video content and/or to provide additional instructions. These videos are to be virtual demonstrations that will be made available to participants prior to the event, presented during the event, and followed by a live Q&A session. The written submissions and videos will be posted on www.foia.gov/chief-foia-officers-council.

Submission Instructions: Each individual or institution is requested to submit only one response per solution that clearly identifies which category their solution addresses and describes how the tool is used in real-world FOIA workflows. Written submissions must be in 12-point or larger font, including a page number on each page, not to exceed three to five (3-5) pages. Written submissions must include the name of the person(s) or organization(s) filing the submission. The written submission must include: 1) a statement regarding the FedRAMP status (such as Authorized, in process, Agency ATO, or Not applicable) and 2) a list of federal government clients using the solution for FOIA.

Responses to this RFI will be posted online at www.foia.gov/chief-foia-officers-council. Written submissions must be appropriate for posting publicly without change or redaction. Do not submit any business proprietary information, copyrighted information, or personally identifiable information in response to this RFI.

Submission Deadline: To be considered for the NexGen FOIA Tech Showcase 3.0, the written submission must be received no later than 11:59pm ET on March 12, 2026.

Where to submit: Written submissions in response to this notice shall be sent by email to CFO-Council@nara.gov. Written submissions must be machine-readable, not copyright-protected, and may not include any proprietary notification language. Submissions will include the title “RFI Response: NexGen FOIA Tech Showcase 3.0.” in the subject line.

This RFI is being issued by the National Archives and Records Administration (NARA) on behalf of the Chief FOIA Officers Council’s Technology Committee and is not related to any one specific future acquisition. Please do not contact NARA or the Council (OGIS/OIP) about forthcoming RFQs. For any possible future acquisition related to these subjects, each agency will be responsible for the acquisition process for their requirements as needed. The RFI is intended to raise awareness within federal agencies of the different technology capabilities they should consider.

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. The Government does not intend to award a contract based on this RFI or reimburse any costs associated with the preparation of responses to this RFI.

For Further Information: CFO-Council@nara.gov Supplementary Information Background: In response to a recommendation of the 2016-2018 term of the FOIA Advisory Committee, the Archivist of the United States accepted a recommendation from the FOIA Advisory Committee that the Chief FOIA Officers (CFO) Council seek to establish a Technology Committee to study the utilization and deployment of technology in FOIA programs across agencies and identify best practices and recommendations that can be implemented across agencies. In September 2018, the CFO Council co-chairs established the Technology Subcommittee (later renamed the Technology Committee). Two senior FOIA officials from the Department of War and the Pension Benefit Guaranty Corporation co-chair the Committee; membership includes FOIA professionals from both Cabinet-level and independent agencies. The Committee reports to the co-chairs of the CFO Council.

In 2020, the Technology Committee completed a report found at www.archives.gov/files/ogis/assets/cfoc-tech-comm-final.report-02-14-2020.pdf. Since that time, the Technology Committee has created several working groups and two papers on the topics of video redaction and FOIA searches available at www.foia.gov/chief-foia-officers-council. Information about the 2022 and 2024 NexGen FOIA Tech Showcases is available at www.foia.gov/chief-foia-officers-council/committee/technology-committee. The Technology Committee serves as a network of FOIA professionals seeking to improve the use of technology at their federal agencies and government wide.