Certificate of Partial Payment Summary

The Certificate of Partial Payment is a standard payment authorization document used by Clay County, Florida for the Tile Replacement project at the Clay County Jail. This form facilitates progress payments during the execution of the tile replacement contract, which involves removing existing tile and installing new detention-grade, slip-resistant tile in designated dorm bathrooms and showers across multiple facility wings (Wings A through H, Confinement, E, and F). The project encompasses 61 line items covering floor and wall tile installation with specific material requirements including 2-inch by 2-inch light grey slip-resistant floor tile, 16-inch by 16-inch light grey shower tile, black epoxy grout, and waterproof membranes. The mandatory pre-bid meeting was scheduled for March 12, 2026, at 1:00 p.m., with inquiry deadlines at March 18, 2026, at 3:00 p.m., electronic bid submission by March 26, 2026, at 4:00 p.m., and bid opening on March 27, 2026, at 9:00 a.m. Substantial completion is required within 160 days from Notice to Proceed with final completion within 30 days of punch list delivery. The contractor must self-perform a minimum of 40 percent of the overall awarded contract work and provide a 2-year warranty on all workmanship and materials.

The certificate requires the vendor to certify that all work has been performed and materials applied in accordance with contract terms, and that all subcontractors and suppliers have received their pro rata shares from previous progress payments. The contractor must remit payment to subcontractors and suppliers within 10 days of receiving payment, and any subcontractor must further remit payment to its subcontractors and suppliers within 7 days thereafter. This payment structure ensures cash flow throughout the supply chain. The procurement requires a 5 percent bid bond, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation at statutory limits, and business automobile liability coverage of $1,000,000 combined single limit. Liquidated damages of $100 per day are assessed for each day past final completion. All contractor employees and subcontractors must undergo Level 2 background screening and demonstrate proper contractor certification under Florida Statutes Chapter 489 or Clay County Code Article III, Chapter 7. The County reserves the right to reject any and all bids without cause and has implemented strict no-contact rules prohibiting bidders from communicating with Board members or County employees regarding the RFB from publication until 72 hours after the bid decision becomes final.