Central Tile Replacement Project 2020.pdf

Request for a Proposal

Central Elementary Tile Replacement Project

Pinconning Area School District Central Elementary Tile Replacement - BID

Mike Vieau, Superintendent 605 W. Fifth St.

Pinconning, MI 48650 Phone: (989) 308-0500

INFORMATION FOR BIDS FOR PINCONNING AREA SCHOOLS

Project Information Sealed bids will be accepted from qualified contractors by Pinconning Area Schools for the Replacement of Floor Tile of the Central Elementary School located at 605 W Fifth St Pinconning MI 48650.

Bids may be mailed or delivered or faxed to:

Pinconning Area Schools Central Elementary Tile Replacement - BID

605 W Fifth St, Pinconning, MI 48650 Fax: 989-879-4705

Bid Information Bids must be received by 2:00 am on May 14, 2020 at the above address. Bids will be publicly opened and read aloud at that time. Bids received after this time will not be considered or accepted. The Board of Education reserves the right to accept or reject any and all bids.

Site Inspection A pre-bid site inspection meeting will be held on May 7, 2020 at 10:00 AM at Central Elementary School, 605 West 5th Street, Pinconning, MI 48650. At this meeting bidders will be given a tour of the site where they can become familiar with the site conditions and secure necessary measurements.

Contract Specifications All questions regarding the bidding procedures, design, drawings and specifications are to be directed to Kris L McLavy, Business Director. Preferred method of contact is email: mclavyk@pasd.org – subject line:

Central Elementary Tile Replacement Project. All questions on this RFP must be submitted before 11:00 am on May 11, 2020.

Familial Disclosure All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or the employee of the bidder and any member of the board or superintendent of the school district. No bid will be accepted that does not include this sworn and notarized disclosure statement.

Iran Economic Sanctions Act Pursuant to 2012 PA 517 (“Iran economic sanctions act”) all bids shall be accompanied by a certification that the vendor is not an “Iran Linked Business”

Owners’ Rights The Board reserves the right to accept or reject any and all proposals, award the bid to other than low bidder and to waive informalities, irregularities, and/or errors in the bid proposals, which the Board feels to be in the District’s best interest.

Time of Starting/Completing:

Contractor agrees to begin scheduling the construction immediately following the acceptance of bid & have work completed no later August 1st, 2020 unless otherwise agreed upon. It is understood that the Tile Replacement Timeline is directly related to and effected by the Abatement timeline.

Contract Award:

All work will be awarded to a single contractor. The owner reserves the right to withhold award of a contract.

The undersigned agrees to accept a purchase order and enter into a contract for the Project of the Pinconning Area Schools as identified in this proposal.

Project Specifications

Project Information Sealed bids will be accepted from qualified contractors by Pinconning Area Schools for:

Floor Tile Replacement of the Central Elementary School located at 605 W Fifth St Pinconning MI 48650.

Bidder shall visit the building area and familiarize themselves with the scope of the project.

Site Inspection A pre-bid site inspection meeting will be held on May 7, 2020 at 10:00 AM at Central Elementary School, 605 West 5th Street, Pinconning, MI 48650. At this meeting bidders will be given a tour of the site where they can become familiar with the site conditions and secure necessary measurements. ** This meeting may be virtual. Please check back for updates **

Scope of Work:

Specifications and plans must meet or exceed the minimum acceptable standards.

Material & Labor to Install Armstrong Vinyl Composition Tile 12” x 12” (or equivalent), Standard Colors, and Vinyl Base in Classrooms & Hallway

See Attached Drawing - Room #1 through #10 & Room #200 through #208

Include All Floor Prep following Abatement of current tile.

Please include with bid a detailed listing of product & services to be provided under the bid.

Terms and Conditions

1. It is the desire of Pinconning Area School District (“PASD”) to select a vendor that can provide the best overall value. Bids will be evaluated on many criteria deemed to be in the best interest of PASD, including, but not limited to, price, the quality of the item(s) to be supplied, and conformity with specifications, delivery terms and past performance of the vendor. PASD reserves the right to accept that bid which, in its opinion, is in their best interest.

2. All considered bids must meet or exceed all specifications herein. Any deviation from the specifications as listed may be submitted with the bid as an alternate with writing specifications.

3. PASD reserves the right to award portions of this bid to multiple vendors, if it suits its best interest, and to exclude, eliminate or alter the requirements from this bid as necessary due to budget restraints and other reasons as deemed necessary by the district to meet PASD needs.

4. All bids shall remain firm at least sixty (60) days from the date bids are due.

5. PASD reserves the right to conduct negotiations, request additional information and negotiate with selected vendors prior to award of the contract.

6. The vendor must know that PASD is a governmental unit and thus exempt from payment of State and

Federal sales taxes. The prices quoted by the vendor may include use taxes.

7. Vendor warrants and agrees that its performance under this agreement will at all times comply with all laws, codes, rules and regulations, be they local, state or federal.

8. PASD reserves the right to terminate the contract at any time due to the vendor’s failure to comply with the terms of the contract. PASD will notify the Vendor of the termination thirty (30) days prior to any action being instituted. The vendor will be permitted a rebuttal during this period and time to fix the problem.

PASD will determine if the problem has been properly resolved. Items must be completed to the satisfaction of PASD or could result in termination of the contract.

9. Submission of a bid indicates acceptance by the vendor of the terms and conditions contained in this RFP.

Any vendor exceptions should be noted in the bid when submitted. Any vendor exceptions need to be confirmed in writing by PASD before they are accepted.

10. This solicitation/RFP, the bid submitted by the successful Vendor, attachments and mutually negotiated addenda constitute the entire contract between the Vendor and PASD. Additional documents and/or agreements, including non-negotiated provisions developed by the Vendor, are not part of the executed contract unless agreed to in writing by PASD.

11. Vendor shall maintain in effect at all times during the term of this agreement, with insurers licensed to do business in the State of Michigan, and shall furnish satisfactory evidence to PASD of the following insurance coverage:

a. Commercial General Liability Insurance on an “occurrence” basis with limits of liability not less than

One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate limits for personal injury, bodily injury and property damage liability.

b. Workers’ Compensation Insurance including Employers Liability coverage, in accordance with all applicable statutes of the State of Michigan.

c. Cancellation Notice: All of the insurance described above shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to CUSTOMER.”

d. Certifications of insurance shall name PASD as additional insured parties for all coverage listed above.

12. PASD shall not be responsible for any cost or expense the contractor incurs in implementing the requirements of this proposal document. All expenses necessary for proper execution of the contract are the responsibility of the contractor and are to be included and considered part of the proposal price. After a proposal has been awarded, the contractor shall not be allowed any sum above the price specified in the proposal submitted unless agreed to in writing by PASD.

13. The Contractor will provide the required services and will not subcontract or assign the services without the prior written approval of PASD. In the event that the Contractor desires to subcontract some portion of the work, the Contractor will furnish PASD with the names, qualifications and experience of their proposed subcontractors. The Contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of this agreement. The Contractor is not to be deemed an employee or agent of PASD and has no authority to make any binding commitments or obligations on behalf of the District except as expressly provided herein. Further, any subsidiary or affiliated entities shall be that of an independent contractor.

14. The Contractor agrees to be responsible for and protect, save harmless, and indemnify PASD and their employees from and against all loss, damage, cost and expense (including attorney's fees) suffered or sustained by PASD or for which District may be held or become liable by reason of injury (including death) to persons or property or other causes whatsoever, in connection with the operations of the Contractor or any subcontractor under this agreement.

15. An individual within the selected vendor’s operation shall serve as the primary contact for all matters pertaining to daily operations of this contract. Such individual should be available during normal business hours. This person shall have contact with the equipment operators and supervisor for correction of problem situations. Such individual shall be thoroughly familiar with any contract resulting from this RFP, and shall have the authority to make day-to-day business decisions.

16. All necessary safety precautions must be taken to protect both personnel and property while the work is in progress. Payment may be withheld, when deemed necessary, to insure reimbursement for loss and/or damages to the property through negligence of the selected vendor. In the event of extreme weather conditions, selected vendor shall service to the best of their ability.

17. It is the policy of the Pinconning Area School District not to discriminate on the basis of religion, race, color, national origin, sex, age or handicap in educational programs, activities, or services and to comply with all requirements and regulations of the U.S. Department of Education.

PROPOSAL FORM

Pinconning Area School District Central Elementary Tile Replacement Project

TO: Mike Vieau Superintendent

605 W. Fifth St Pinconning, MI 48650

Having read the specifications and examined the attachments for the above project:

Central Elementary Tile Replacement Project for the Pinconning Area School District, the undersigned:

(Name of firm/individual submitting bid) hereby proposes to furnish, deliver, and provide the materials and equipment, including supervision and labor to complete the work specified for the following sum of:

Bid Amount $______________________________________________

Alternative Bid Amount** $______________________________________________ ** Detailed Alternatives Must be Included

The undersigned agrees that the above bid price shall hold for sixty (60) days after receipt of proposal and to accept the provisions of the “Instruction to Bidders”.

Address: _______________________________________________

Phone Number: _______________________________________________

Signed: _______________________________________________

Printed Name & Title _______________________________________________

Date: _______________________________________________

Conflict of Interest Certification

The undersigned, the owner or authorized officer of the "Bidder" hereby certifies and affirms that no Board member or officer, employee, or agent o f the Pinconning Area School District, which was involved in the solicitation of the request for bid/proposal, or is likely to be involved in any negotiation, renegotiation, approving or representation of or on behalf of the Pinconning Area School District, has any pecuniary or beneficial interest, direct or indirect, in Bidder or Bidder's business as is defined in MCL 15.322 etseq.

Note: Vendors that believe a conflict of interest exists are not necessarily excluded from doing business with the School District, however the conflict must be disclosed & certain procedures must be followed regarding the awarding of any bid. Vendors that believe a conflict exists or may exist should contact the School District's Director of Business prior to the submission of any bid/proposal at 989-308-0509.

Furthermore, the undersigned affirms that it has not provided any gifts, favors, or other benefits to School District Board members, officers, employees, or agents, which could reasonably be deemed to influence their recommendation regarding the Bidder's proposal/bid. And, if the Bidder is awarded a contract with the School District, Bidder further affirms that it will not provide any gifts, favors, or other benefits to School District Board members, officers, employees, or agents of a value which exceeds the amount established annually by the Michigan Department of Education.

Bidder Name:

Bidder EIN #:

By:

Authorized Representative Name:

Its: _

Date: ____

State of )

) ss.

County of )

This instrument was acknowledged before me on the day of , By

Notary Public

County, Acting in the County of:

My commission expires:

Familiar Disclosure Statement

The undersigned, the owner or authorized officer of the "Bidder", hereby discloses the following familial relationships between the owner or any employee of the Bidder and any member of the Pinconning Area School District Board of Education and/or the Superintendent or Business Director.

The following information describes the existing familial relationships:

Owner/Employee Name Related To Relationship

(Attach additional sheets if necessary)

_____ No familial relationships exist. (check box only if no familial relationship exists)

Bidder Name:

Bidder EIN #:

By:

Authorized Representative Name:

Affidavit of Compliance Iran Economic Sanctions Act

The undersigned, the owner or authorized officer of the "Bidder", pursuant to the compliance certification requirement contained in the Pinconning Area School District's Board Policy and the request for bids/proposals, hereby certifies, represents, and warrants that the Bidder, including its officers, directors, and employees, is not an "Iran Linked Business."

"Iran Linked Business" means either of the following:

A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas takers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran.

A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

MCL 129.312(e)(i-ii).

Furthermore, the Bidder, if awarded a contract by the School District, affirms that it will not become an "Iran Linked Business" at any time during the course of performing under the contract.

The Bidder further acknowledges and understands that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250 ,000.00 or two times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District's investigation, and reasonable attorney fees, in addition to the fine. Furthermore, a person who submitted a false certification shall be ineligible to bid on a request for proposal for three years from the date the public entity determines that the person has submitted the false certification. MCL 129.315.

Bidder Name:

Bidder EIN #:

By:

Authorized Representative Name: