Celina LAMS V Training SOW.pdf

STATEMENT OF WORK FOR TRAINING, INSPECTION, AND REPLACEMENT

RECOMMENDATIONS FOR LARGE-AREA MAINTENANCE SHELTERS

1.0. GENERAL OBJECTIVE

The contractor shall provide all personnel, supervision, labor, tools, equipment, transportation, training materials, and incidental items necessary to conduct semi-annual training and inspections of Government-owned large-area maintenance shelters located at the BEAR Compound, Holloman Air Force Base, New Mexico.

The contractor shall conduct two (2) on-site service visits annually, at approximately six-month intervals. Each service visit shall include required training, inspection of Government-identified large-area maintenance shelters, and submission of an inspection report and itemized replacement/purchase recommendation list.

1.1. BASIC SERVICES

The contractor shall provide training for Government personnel on the safe setup, operation, inspection, preventive maintenance, teardown, and storage of large-area maintenance shelters.

The contractor shall inspect each Government-identified shelter and associated components to determine overall condition, safety, completeness, and serviceability. The contractor shall identify deficiencies and provide recommendations for corrective action, replacement parts, materials, tools, accessories, and other sustainment requirements.

All work shall be performed in accordance with applicable manufacturer technical guidance, Occupational Safety and Health Administration requirements, installation safety requirements, and applicable federal, state, and local laws and regulations.

The contractor shall not perform repairs, replace components, or purchase materials under this requirement unless separately authorized in writing by the Contracting Officer.

1.2. PERIOD OF PERFORMANCE

The period of performance shall be 1 October 2026 through 30 September 2027.

The contractor shall perform two (2) service visits annually at approximately six-month intervals during the contract period. Service dates shall be coordinated with the Government Point of Contact (POC) at least 30 calendar days before arrival at Holloman Air Force Base, New Mexico.

1.3. PLACE OF PERFORMANCE

All work shall be performed at the BEAR Compound, Holloman Air Force Base, New Mexico.

2.0. SPECIFIC REQUIREMENTS TO BE PERFORMED

2.1. SERVICE VISIT FREQUENCY

The contractor shall conduct two (2) on-site service visits per year at approximately six-month intervals.

Each service visit shall include:

1. Training for Government personnel, as required by paragraph 2.2.

2. Inspection of all shelters and associated equipment identified by the Government.

3. Identification and documentation of deficiencies.

4. Submission of an inspection report.

5. Submission of an itemized replacement/purchase recommendation list.

The Government may adjust service dates based on mission requirements, weather conditions, installation access, or operational constraints. Any schedule adjustment shall not change the requirement for two (2) annual service visits unless authorized by the Contracting Officer.

2.2. SHELTER INVENTORY

The contractor shall provide training and inspection services for the Government-owned large-area maintenance shelters and associated equipment identified by the Government.

The Government will provide available shelter information, including manufacturer, model number, serial number, quantity, storage location, technical manuals, prior inspection reports, and maintenance records, if available.

2.3. TRAINING REQUIREMENTS

The contractor shall provide classroom and practical hands-on training for up to 10 Government personnel during each service visit, unless otherwise directed by the Government POC.

Training shall include, at a minimum:

1. Safety requirements and hazards associated with shelter setup, operation, maintenance, disassembly, and storage.

2. Proper use of applicable personal protective equipment.

3. Pre-use, during-use, and post-use inspection procedures.

4. Shelter setup, assembly, anchoring, tensioning, securing, and leveling procedures, as applicable to the shelter design.

5. Safe installation and removal of shelter frames, fabric covers, doors, sidewalls, end walls, anchoring systems, straps, cables, ratchets, fasteners, and associated components.

6. Identification of missing, damaged, degraded, expired, or unserviceable shelter components.

7. Preventive-maintenance procedures, including cleaning, lubrication, corrosion prevention, inspection of structural and fabric components, and proper packaging and storage.

8. Procedures for responding to adverse weather, structural instability, wind damage, water intrusion, electrical hazards, or other unsafe conditions.

9. Procedures for documenting deficiencies and requesting replacement parts or equipment.

10. Basic troubleshooting procedures for common shelter deficiencies.

The contractor shall provide training materials in electronic format. Training materials shall include an agenda, presentation materials or handouts, an operator/maintainer reference guide, and a recommended shelter inspection checklist.

2.4. INSPECTION REQUIREMENTS

During each semi-annual service visit, the contractor shall inspect each shelter and associated component identified by the Government. The inspection shall assess the condition, completeness, serviceability, and safety of each shelter.

The contractor shall inspect, as applicable:

1. Structural frame components, including arches, trusses, legs, beams, connectors, brackets, pins, bolts, nuts, fasteners, and base plates.

2. Shelter fabric, including roof covers, sidewalls, end walls, doors, seams, zippers, straps, windows, tensioning points, and weatherproofing features.

3. Anchoring and tie-down systems, including anchors, stakes, straps, ratchets, cables, ballast systems, and ground-attachment components.

4. Flooring, ramps, thresholds, decking, drainage components, and ground-interface equipment, if applicable.

5. Shelter storage containers, bags, packaging, labels, manuals, tools, and ancillary equipment.

6. Electrical, lighting, heating, ventilation, air conditioning, or other environmental-control interfaces associated with the shelters, if applicable.

7. Evidence of corrosion, cracking, bending, deformation, torn fabric, ultraviolet degradation, water intrusion, mold, loose or missing hardware, worn straps, damaged anchors, or other deficiencies.

8. Compliance with applicable manufacturer inspection and maintenance requirements.

The contractor shall immediately notify the Government POC of any condition that presents an immediate safety hazard or prevents safe operation of a shelter.

2.5. DEFICIENCY AND REPLACEMENT/PURCHASE RECOMMENDATIONS

The contractor shall document all deficiencies identified during each inspection and provide recommended corrective actions.

The contractor shall categorize each deficiency as one of the following:

1. Priority 1 – Immediate Safety or Mission Impact: A condition that creates an immediate safety concern or prevents the shelter from being safely used for its intended purpose.

2. Priority 2 – Serviceability/Sustainment Requirement: A condition requiring correction to maintain or restore operational serviceability.

3. Priority 3 – Long-Term Sustainment Recommendation: A recommended replacement part, spare, accessory, tool, or material that will improve readiness, maintainability, safety, or long-term sustainment.

For each recommended replacement or purchase item, the contractor shall provide the following information, when available:

1. Shelter identification number, manufacturer, model, and serial number.

2. Item description.

3. Reason for replacement or purchase.

4. Manufacturer name.

5. Manufacturer part number or other identifying number.

6. Quantity required.

7. Unit of issue.

8. Priority category.

9. Estimated unit cost and extended cost.

10. Estimated lead time.

11. Recommended source, vendor, or manufacturer.

12. Compatibility or installation considerations.

13. Whether the item is required for safety, serviceability, or sustainment.

The contractor shall not make procurement commitments, order parts, perform repairs, or remove Government property without written authorization from the Contracting Officer.

2.6. REQUIRED DELIVERABLES

The contractor shall provide the following deliverables to the Government POC no later than 14 business days after each service visit:

2.6.1. Training Completion Report

The training completion report shall include:

1. Date and location of training.

2. Names and qualifications of contractor instructors.

3. Training subjects covered.

4. Number of Government personnel trained.

5. Copies of training materials provided.

6. Any observed training gaps or recommended follow-on training.

2.6.2. Shelter Inspection Report

The contractor shall provide a written inspection report for each shelter inspected during each semi-annual service visit. Each report shall include:

1. Shelter identification information.

2. Overall condition assessment.

3. Inspection results and checklist.

4. Deficiencies identified.

5. Photographs of deficiencies, when practical.

6. Recommended corrective actions.

7. Identification of immediate safety or operational concerns.

8. Recommended preventive-maintenance actions.

9. Identification of missing components, tools, manuals, containers, or associated equipment.

10. Comparison of newly identified deficiencies against deficiencies reported during the previous service visit, when applicable.

2.6.3. Replacement/Purchase Recommendation List

The contractor shall provide an itemized replacement/purchase recommendation list in Microsoft Excel-compatible format and PDF after each service visit.

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. Government-Furnished Property

The Government will provide reasonable access to the shelters, available shelter components, available technical manuals, maintenance records, inventory records, and other available information necessary for the contractor to perform required services.

The Government does not guarantee that available technical data, inventory records, or maintenance records are complete or current.

3.2. Government-Furnished Services

The Government will provide a Government POC to coordinate work schedules, installation access, site access, and escort requirements, if applicable.

3.2.1. Emergency Services

Emergency services are available through Holloman Air Force Base emergency-response procedures. Contractor personnel shall comply with installation emergency procedures and immediately report emergencies to the appropriate emergency authorities and the Government POC.

3.2.2. Environmental Management

The contractor shall comply with all applicable federal, state, local, and installation environmental requirements. The contractor shall properly manage and dispose of contractor-generated waste in accordance with applicable requirements.

4.0. GENERAL INFORMATION

4.1. Invoice

The contractor shall submit invoices through Wide Area Workflow (WAWF), or other Government-designated invoicing system, after completion and Government acceptance of services and deliverables for each semi-annual service visit.

4.2. Government Remedies

The Contracting Officer shall address contractor failure to perform or correct nonconforming services in accordance with applicable contract terms and conditions.

4.3. SAFETY AND SECURITY REQUIREMENTS

4.3.1. Safety

The contractor shall comply with applicable Occupational Safety and Health Administration requirements, manufacturer safety requirements, installation safety regulations, and all other applicable requirements.

The contractor shall provide all personal protective equipment required for contractor personnel. The contractor shall not conduct work that exposes personnel or Government property to unreasonable risk of injury, damage, or loss.

4.3.2. Security

The contractor shall obtain all installation access credentials, passes, badges, vehicle registrations, and escorts required for entry and performance at Holloman Air Force Base, New Mexico.

The contractor shall coordinate installation access requirements with the Government POC before arriving on site. Contractor personnel shall comply with all applicable installation entry-control, vehicle, security, photography, and information-protection requirements.

4.4. SPECIAL QUALIFICATIONS

The contractor shall use qualified and experienced personnel to conduct training and inspections on large-area maintenance shelters comparable to the shelters identified in paragraph 2.2.

The contractor shall provide at least one instructor/inspector with demonstrated experience in shelter setup, operation, maintenance, inspection, and sustainment. Upon Government request, the contractor shall provide documentation of relevant qualifications, manufacturer training, certifications, or prior experience.

Contractor personnel shall be readily identifiable as contractor employees while performing work at Holloman Air Force Base.

5.0. GOVERNMENT POINT OF CONTACT

The Government will identify the Contracting Officer’s Representative or Government POC after contract award.

The Government POC may coordinate scheduling, installation access, work locations, and technical matters. Only the Contracting Officer may authorize changes to contract scope, price, period of performance, or contract terms and conditions.