CEI_-_O.C._Phillips_Road_Over_Brushy_Creek_Bridge_Replacement_-_LAP_Project_Financial_Project_ID_number_430468-1-68-01_&_Federal_Funds_D319_049_B_(Addendum_#4_Revision).pdf

RLI

24-25. 060

CEI - O.C. PHILLIPS ROAD OVER BRUSHY CREEK BRIDGE

REPLACEMENT - LAP PROJECT FINANCIAL PROJECT ID NUMBER

430468-1-68-01 & FEDERAL FUNDS D319 049 B

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: July 7, 2025

DEADLINE FOR QUESTIONS: July 25, 2025

RESPONSE DEADLINE: August 8, 2025, 11:30 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RLI

CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP

Project Financial Project ID number 430468-1-68-01 & Federal Funds

D319 049 B

1. Introduction

2. Scope of Work

3. Solicitation Terms & Conditions

4. General Terms and Conditions

5. LAP Specific Provisions

6. Standard Insurance Requirements and Certificates

7. Insurance for Professional Services

8. Evidence/Certificates of Insurance

9. Evaluation Criteria & Process

10. Vendor Submissions

Attachments:

A - L -Agreement.ModifiedH_LAP_with Exhibits

B - B_Vendor_Eligibility_Check_Prior_to_Contract_Award 375-030-91 9/24

C - C_375-030-32 11/15

Certification_Regarding_Debarment,_Suspension,_Ineligibility_and_Voluntary_Excl usion-Lower_Tier_Covered_Transactions_for_Federal-Aid_Contracts (1)

D - D_Local_Agency_Program_Federal-

Aid_Terms_for_Professional_Services_Contracts 375-040-84 1/24

E - E_DBE_Bid_Package_Information 275-030-11 7/24

F - F_Certification_for_Disclosure_of_Lobbying_Activities_on_Federal-

Aid_Contracts 375-030-33 1/24

G - G_DBE_Participation_Statement 375-030-21 10/01

H - H-w37503083 10/24 Prof Commitment Form

RLI #24-25. 060

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number 430468-1-68-01 & Federal Funds D319 049 B

I - I_Truth_in_Negotiation_Certification 375-030-30 5/14

J - J_43046815801-PLANS-01-ROADWAY

K - K_43046815801-PLANS-08-STRUCTURES

L - F_Disclosure_of_Lobbying_Activities 375-030-34 2/16

M - M -43046815801_SPECS

O - O-w37503034 Disclosure of Lobbying Activities

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

1. Introduction

1.1. Summary

Notice is hereby given that the Escambia County Board of County Commissioners will receive Letters of

Interest for soliciting Proposals to provide CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES

FOR THE O.C. PHILLIPS RD OVER BRUSHY CREEK BRIDGE REPLACMENT - LAP Project. FPN: 430468-1-68-

01_FAIN D319 049 B

All meetings associated with this solicitation will be held via Microsoft Teams, with the exception of on-site walk throughs, which is a free service and provides both video and audio-only capabilities. Please download the Microsoft Teams software to your device (PC, laptop, tablet, or smart phone) well in advance of the meeting so you are familiar with how to operate the program before the meeting. Video capabilities or a microphone are not required to listen to the meeting or submit questions via Microsoft

Teams’ chat feature.

· To Download Microsoft Teams:

https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=Freemi umSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9

· Microsoft Teams Tutorials: https://www.youtube.com/watch?reload=9&v=2zB2jiCxxuQ

In an effort to efficiently serve all meeting attendees, no meeting time will be dedicated to assisting firms attempting to log into the meeting.

Specifications may be secured by download from the Escambia County Website: Escambia County

Solicitations (myescambia.com) Questions concerning this request should be directed to the Escambia

County Purchasing Office in writing to Buzz Roggenbuck utilizing OpenGov Software.

Escambia County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in proposals, to reject any or all proposals with or without cause, and to award the proposal that it determines to be in the best interest of Escambia County.

Any person requiring special accommodations to attend or participate, pursuant to the Americans with

Disabilities Act, should call the Office of Purchasing (850-595-4980) at least five (5) working days prior to the solicitation opening.

Notice

It is the specific legislative intent of the Board of County Commissioners that NO CONTRACT under this solicitation shall be formed between Escambia County and the awardee firm until such time as the contract is executed by the last party to the transaction.

https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://signup.microsoft.com/get-started/signup?products=CFQ7TTC0K8P5%3a0001&lm=deeplink&lmsrc=homePageWeb&cmpid=FreemiumSignUpChooser&culture=en-us&ali=1&brandingId=28b276fb-d2a0-4379-a7c0-57dce33da0f9 https://www.youtube.com/watch?reload=9&v=2zB2jiCxxuQ

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

All Proposers and Sub Consultants are required to be currently pre-qualified with the Florida

Department of Transportation (FDOT), in their respective fields of practice for the work types required for this RLI. Proof shall be submitted with sealed proposals documenting all team members are currently prequalified with FDOT in the work categories required for this RLI. Failure to submit proof of FDOT qualification with your sealed proposal shall render the proposal non-responsive.

Major Work Category:

10.1 Roadway Construction Engineering

10.4 Minor Bridge & Miscellaneous Structures Construction Engineering Inspection

Minor Work Categories:

9.3 Highway Materials Testing

10.3 Construction Materials Inspection

The Prime Consultant must be pre-qualified in Major Work Category 10.1 and 10.4. The Minor Work

Categories may be met by either the Prime Consultant and/or Subconsultant(s).

Proposals failing to provide such documentation with their sealed Proposals shall be considered nonresponsive. Prequalification is accomplished by using an application process. Applicants should read

337.14 F.S. and Rule 14-22 F.A.C. to review for compliance prior to completing the application. The

Vendor Prequalification process results in the issuance of a Certificate of Qualification for each successful applicant which lists the approved work classes and the Maximum Capacity Rating in dollars.

To ensure that your Proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response. Your point-of-contact for this solicitation is Purchasing at Purchasing@myescambia.com or (850) 595-4980. You may contact the department at any time during this process, including during the blackout period.

Background

Escambia County seeks Letters of Interest for a Consultant to provide Construction Engineering Services support, compliance support and geotechnical services to assist the County in the construction of the

O.C. Phillips Road Over Brushy Creek Bridge Replacements.

1.2. Contact Information

Angela Jones

Senior Purchasing Coordinator

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

213 Palafox

2nd Floor

Pensacola, FL 32502

Email: ajjones@myescambia.com

Phone: (850) 595-4953

Department:

Purchasing

1.3. Timeline

Release Project Date July 7, 2025

Pre-Solicitation Meeting (Non-Mandatory) July 18, 2025, 2:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00N

WY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0

?context=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b2

6-f7b8-4755-a254-bfa07774eb30%22%7d

Meeting ID: 262 107 967 542 2

Passcode: Mj3kN6rT

Question Submission Deadline July 25, 2025, 12:00pm

Submission Deadline August 8, 2025, 11:30am https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00O

WRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2

/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-

Meeting ID: 281 898 698 425 1

Passcode: kj3DV65e mailto:ajjones@myescambia.com tel:(850)595-4953 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDNmZTU5MWEtOWIxZi00NWY2LTg3MDItYzJiYThhMmJkODQ5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWU4MDVhNjUtNzUzOC00OWRkLTlkOTUtZjc4ODQxMDRkOWM2%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

Short List Meeting August 19, 2025, 11:30am https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M

2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?

context=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-

Meeting ID: 267 166 008 259 9

Passcode: W9R3vW6x

Interviews August 27, 2025, 9:30am

Purchasing Small Conference Rm

Ranking August 27, 2025, 11:45am https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQ xLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?c ontext=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-

Meeting ID: 219 016 598 049 8

Passcode: 624Nd3qN

2. Scope of Work

2.1. Scope of Work

The Consultant shall diligently and in a timely manner perform professional services for Escambia

County in connection with the CONSTRUCTION ENGINEERING INSPECTION (CEI) SERVICES FOR O.C.

PHILLIPS ROAD OVER BRUSHY CREEK BRIDGE REPLACMENT PROJECT.

The project for which the services are required are:

FPN: 430468-1-68-01_FAIN D319 049 B

Description: The safety improvements under this contract consist of the replacement of the

O.C. Phillips Road over Brushy Creek Bridge, existing Bridge Number 484029. The project is in northeast

Escambia County in Section 29 Township 4N Range 33W (Latitude 30°50'16" N, Longitude 87°33'44" W).

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDhkOGFkMWUtM2ZhNC00M2JmLTgwMDctMzlkNTA3OTI1YjQy%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmIzZTMyNjQtNzU4NS00YWQxLTg2NGYtOWZkNGE0YjdhNGNi%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

The existing bridge is approximately 25’-5” wide and 75’-4” long, carrying two lanes of traffic with bridge-mounted guardrail. The proposed bridge typical section will consist of a 2-lane, local section with

12’-0” travel lanes, 10’-0” shoulders on both sides protected by traffic railing. The alignment will be shifted approximately 8 feet to the south to restore the original alignment of the previously replaced bridge. The bridge will be a three-span with a cast-in-place deck supported by 12” Florida Slab Beams with 36” single-slope traffic railing. The superstructure will be founded on cast-in-place bents supported by precast concrete piles. The project will require utility coordination and survey. Work will be performed under a General Permit from the Florida Department of Environmental Protection (FDEP) and

Nationwide Permit (NWP) from the Army Corps of Engineers. Traffic control will include constructing a diversion roadway and temporary bridge while maintaining traffic on the existing roadway.

County: Escambia

Exercise independent professional judgment in performing obligations and responsibilities under this

Services provided by the Consultant shall comply with current Local, State, and Federal manuals, procedures, and memorandums in effect as of the date of execution of the Agreement unless otherwise directed in writing by the County.

On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the County and the Vendor either directly or indirectly.

Additional work developing within the geographical area of the project may be added at the discretion of the County or FDOT. The Consultant must perform to the satisfaction County's representatives for consideration of additional CEI services.

2.2. Length of Service

The services for each Construction Contract shall begin upon written notification to proceed by the

County.

Track the execution of the Construction Contract such that the Consultant is given timely authorization to begin work. While no personnel shall be assigned until written notification by the County has been issued, the Consultant shall be ready to assign personnel within two weeks of notification. For the duration of the project, coordinate closely with the County and Vendor to minimize rescheduling of

Consultant activities due to construction delays or changes in scheduling of Vendor activities.

The anticipated schedule and construction times for the project are tabulated below:

Financial Project ID Start Date (Mo/Day/Yr) End Date (Mo/Day/Yr) Duration (Days)

430468-1-58-01 08/25/2025 02/6/2027 530

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

2.3. Items to be Furnished by the County to the Consultant

The County, on an as needed basis, will furnish the following Construction Contract documents for each project. These documents may be provided in either paper or electronic format.

1. Construction Plans,

2. Specifications Package,

3. Copy of the Executed Construction Contract, and

4. Utility Agency's Approved Material List (if applicable),

5. Issued permits.

6. Any other documents applicable to this project

2.4. Items Furnished by the Consultant

A. Field Equipment

1. Supply inspection and testing equipment essential to perform services under this

Agreement; such equipment includes non-consumable and non-expendable items.

2. Hard hats shall have the name of the consulting firm visibly displayed.

3. Handling of nuclear density gauges shall be in compliance with their license.

4. Retain responsibility for risk of loss or damage to said equipment during performance of this

Agreement. Field office equipment shall be maintained and in operational condition at all times.

B. Licensing for Equipment Operations

1. Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license and supporting documents shall be available for verification by the

County, upon request.

2. Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State of Florida Department of Health.

2.5. Liaison Responsibility of the Consultant

For the duration of the Project, keep the County Project Coordinator in Responsible Charge informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement.

Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process.

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time

Extensions, and Supplemental Amendments to the County Project Coordinator for review and approval

2.6. Performance of the Consultant

During the term of this Agreement and all Supplemental Amendments thereof, the County will review various phases of Consultant operations, such as construction inspection, materials sampling and testing, and administrative activities, to determine compliance with this Agreement. Cooperate and assist County representatives in conducting reviews. If deficiencies are indicated, remedial action shall be implemented immediately. County recommendations and Consultant responses/actions are to be properly documented by the Consultant. No additional compensation shall be allowed for remedial action taken by the Consultant to correct deficiencies. Remedial actions and required response times may include but are not necessarily limited to the following:

A. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign additional inspection personnel, within one week of notification.

B. Immediately replace personnel whose performance has been determined by the Consultant and/or the County to be inadequate.

C. Immediately increase the frequency of monitoring and inspection activities in phases of work that are the Consultant's responsibility.

D. Increase the scope and frequency of training of the Consultant personnel.

2.7. Requirements of the Consultant

A. General

It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction

Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. As well as uploading all required documentation into the

FDOT Grant Application Process (GAP) system. The is a secure, web-based system that allows the entire grant program to be automated and managed online. This system will allow for applications for funding through an online grant application process and will also provide an efficient way to report on the grant after funds are rewarded.

2.8. Compensation and Method of Billing and Payment

A. COMPENSATION: The County agrees to pay the Consultant, as compensation for its services under this Agreement, in accordance with the Fee Schedule set forth in Exhibit B, attached hereto and made a part hereof. Final payment may be subject to approval by the Board of

County Commissioners.

B. FEE SCHEDULE: The fees represented in the Fee Schedule set forth in Exhibit B shall include, without limitation, salaries for professional and administrative staff, plus costs for sick leave and

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number vacation, reemployment taxes, employment/payroll taxes, retirement benefits, and insurance benefits, as well as routine overhead expenses, profit, and all other expenses of every type.

C. DIRECT EXPENSES: Expenses directly attributable to the project will be exclusively borne by the

Consultant and are included in its aggregate fee. Direct Expenses shall include, but not be limited to, the following:

(a) Transportation expenses in connection with the project.

(b) Living expenses in connection with travel and any other travel expenses.

(c) Long distance communications and other miscellaneous budget expenses.

(d) Cost of printing plans, drawings, and specifications that are required by or of the Consultant to deliver the services set forth in this Agreement. The Consultant will furnish to the County two

(2) sets of all project plans, reports, and specifications in a bound format acceptable to the

County.

(e) Cost of any software or hardware used or developed for the project, including CAD/CADD time.

D. METHOD OF BILLING AND PAYMENT:

(a) Requests for payment shall not be made more frequently than once a month. The Consultant shall submit such monthly statements identifying the nature of the work performed.

Calculations shall be made monthly of the amount and value of services performed by

Consultant that meet the standards of quality established under this Agreement. The estimates shall be prepared by the Consultant and accompanied by such supporting data as required by the Contract Administrator. Payments under this Agreement and interest on any late payments shall be governed by the Local Government Prompt Payment Act, §§ 218.70, et seq., as amended.

3. Solicitation Terms & Conditions

Submission of a proposal in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the respondent. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Proposal Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the solicitation documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of solicitation closing. Addenda will be provided to each respondent via email and will be posted to the Escambia

County website at Escambia County Solicitations

(https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification https://procurement.opengov.com/portal/escambiacountyfl

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number shall be part of the solicitation documents and shall be binding upon each respondent. Each respondent is required to submit with the proposal a written acknowledgment to confirm receipt of any and all addenda. No respondent may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of

Purchasing as provided in this provision.

Examination of Documents and Site

Before submitting a proposal, the Respondents shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

Preparation of Proposal

The Proposal shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. The proposal must be executed by an individual listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature. The proposal shall include evidence of respondent’s authority and qualification to do business in the State of Florida.

As applicable, a state contractor license # for the State of Florida shall also be included in the proposal, and Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

Recommended Proposal Preparation Guidelines

All respondents shall provide a straightforward and concise description of their ability to meet the proposal requirements. The proposal shall clearly show the technical approach to include work tasks, estimated time phasing and the proposed approach. The County discourages overly lengthy or costly proposals, all proposals shall be submitted in one electronic file.

Integrity of Documents

Respondents shall use the original solicitation documents in the format provided by the Escambia

County Office of Purchasing and enter information only in the spaces where a response is requested.

Submittal of Proposal

A proposal shall be submitted no later than the date and time prescribed in the Request for Proposal and shall be accompanied by all required documents. It is the respondent’s responsibility to ensure that its proposal is delivered at the proper time.

Each submittal shall include all the items listed in the Vendor Submissions section.

Identification of Subconsultants/Changes After the Fact

After submitting a proposal in response to this solicitation, respondents are prohibited from substituting, modifying, or amending the sub-consultants identified in the submittal at any time during the course of the solicitation process up to the final award of contract and including question and https://procurement.opengov.com/portal/escambiacountyfl/projects/163268?section=undefined

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number answer sessions, presentations or technical clarifications and submittals as may be required by the

Review/Selection Committee. A substitution or addition of sub-consultants or any other material changes to the submittal after the initial response will cause the submittal to be invalid for review and selection purposes.

Withdrawal of Submittals

Any respondent may withdraw its submittal, either personally or by written request, at any time prior to the scheduled time for opening submittals. Requests to alter or withdraw an offer must be submitted in writing to the Purchasing Director. Submittals may not be altered or unilaterally withdrawn by the respondent after the scheduled time for submittal opening. All offers not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.

Proposal to Remain Subject to Acceptance

All proposals will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after opening Submittals.

Conditional or Incomplete Proposals

Escambia County specifically reserves the right to reject any conditional or incomplete proposal.

Addition/Deletion of Item(s)

The County reserves the right to add or delete any item from this solicitation or resulting contract when deemed to be in the County’s best interest.

Changes to Specification

Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should Respondent fail to comply with this provision, Respondent will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.

Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under a previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

Negotiations

Should negotiations be required, the contents of the proposal of the successful firm shall become a basis for contractual negotiations.

Evaluation of Proposals and Award of Contract

Escambia County will review all proposals and will provide the recommendation to award to the County

Administrator, and the Board of County Commissioners. The County will award the proposal to the most responsive and responsible firm(s). The County reserves the right to award the proposal to the respondent submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Escambia County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

Escambia County reserves its right to reject any or all Proposals, including without limitation nonconforming, nonresponsive, unbalanced, or conditional Proposals. The County further reserves the right to reject the Proposal of any Respondent whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Respondents, the County may consider the qualifications of

Respondents and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as a part of the Proposal.

Escambia County reserves the right to waive any informalities or reject any and all submissions, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this solicitation, and to accept the proposal that in its judgment will best serve the interest of the County.

Award

Award shall be made on an “all-or-none total” basis.

Form of Agreement

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

The Contract form shall be provided by the Office of Purchasing. The successful respondent shall, within

5 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the

County Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible proposal or re-solicit and charge against the respondent the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded respondent shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Escambia

County Risk Manager before the successful respondent may proceed with the work.

Indemnification

Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers and employees from any and all claims, losses, penalties, interest, demands, judgements, and costs of suit, including attorneys' fees and paralegals' fees, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by any one for whom

Offeror is legally liable, of any materials, tools, machinery or other property of County.

County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by

Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement.

The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance. The Offeror agrees to pay on behalf of

Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.

4. General Terms and Conditions

The following General Terms and Conditions are incorporated by reference and have the same legal effect as if printed in its entirety.

A full textual copy of these conditions may be obtained by visiting the Office of Purchasing web site (see

Bid information below), by telephoning the Office of Purchasing at 850-595-4980, by Fax at 850-595-

4806, or by email at purchasing@myescambia.com.

Note: Any and all Special Terms and Conditions, and any specifications referenced within the solicitation, which varies from these General Terms and Conditions shall have precedence. Submission of the Bidder’s/Proposer’s Solicitation, Offer, and Bid/Proposal Form(s) in accordance with these mailto:purchasing@myescambia.com

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

General Terms and Special Terms and Conditions constitutes an offer from the Offeror. The conditions incorporated herein become a part of the written Agreement between the parties.

Any and all supplemental Solicitation Terms and Conditions provided in Section III above and the specifications referenced within the solicitation which vary from these General Terms and Conditions shall have precedence. Submission of an offer in accordance with these General Terms and Conditions and supplemental Solicitation Terms and Conditions constitutes a binding offer from the offeror. The terms and conditions incorporated herein will become a part of the written agreement between the parties.

Prospective offerors may utilize the Office of Purchasing Home Page to obtain Vendor Information and

Solicitation Information, including Bid/Proposal Tabulations, Recommended Award(s), etc. In order to participate in a solicitation, offerors must establish an account via the e-procurement portal of the

County’s vendor management software hosted by OpenGov. Once the vendor registration is completed, the offeror will receive all notifications relating to the relevant solicitation via e-mail to the address registered with the account.

1. Sealed Solicitations: All solicitation forms shall be executed and submitted in the e-procurement portal of the County’s vendor management software. The file name shall contain the solicitation number and title and the contractor/vendor’s name. All solicitations are subject to the terms and conditions specified herein. Solicitation offers which do not comply with these terms and conditions are subject to rejection.

2. Execution of Solicitation: Solicitation forms shall be manually or electronically signed by an authorized representative in the space provided. Persons signing on behalf of a corporate entity must be identified as President or Vice President with the records on file with the Florida Division of Corporations or otherwise authorized by corporate resolution of the Board of Directors. Persons signing on behalf of a limited liability company must be identified as a managing member or other authorized representative with the records on file with the Florida Division of Corporations.

3. No Offer: If not submitting an offer, respond by selecting the “NO BID” option in the e-procurement portal of the County’s vendor management software, specify the reason in the drop-down menu, and confirm the “NO BID” before the expiration of the Submission Deadline.

4. Conduct of Participants: The following policy will apply to all solicitations:

Conduct of Participants.

After the issuance of any solicitation, all bidders/proposers/protestors, or individuals action on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected County official, their agents or employees, or any member of the relevant Selection Committee at any time during the blackout period as defined herein;

provided, however, nothing herein shall prohibit bidders/proposers/ protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided for in the solicitation or unless otherwise directed by the

Purchasing Manager.

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

Definitions.

Blackout Period means the period between the time the bids/proposals for Invitations to Bid or the Request for Proposal, or Qualification, or Information, or Request for Letters of Interest, or the Invitation to Negotiate, as applicable, are received at the Escambia County Office of

Purchasing, and the time the Board awards the Contract and any resulting bid protest is resolved or the solicitation is otherwise cancelled.

Lobbying means the attempt to influence the thinking of elected County officials, their agents or employees, or any member of the relevant Selection Committee, for or against a specific cause related to a pending solicitation.

5. Additional Terms and Conditions: No additional terms and conditions included with the offer will be considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. It is understood and agreed that the General and Supplemental Terms and Conditions in this solicitation are the only terms and conditions applicable to this solicitation, and the contractor’s authorized signature affixed to the offer attests to this.

6.Mistakes: Contractors are expected to examine the specifications, delivery schedule, solicitation prices, extensions, and all instructions pertaining to supplies and services described in the solicitation.

Failure to do so will be at contractor’s risk. In the event of an error in the extension of the unit price, the unit price will govern.

7. Prices: All offers shall include firm unit prices that include all packing, handling, shipping charges, and delivery to any point within Escambia County, Florida.

8. Discounts: Discounts for prompt payments shall not be considered when determining the lowest net cost for solicitation evaluation purposes except in cases of tie solicitations.

9. Product Literature: Offeror shall provide a copy of any relevant product literature and price list(s) with the offer.

10.Abnormal Quantities: Should any unusual or abnormal quantity requirements arise, the County reserves the right to solicit separate offers as a multiple award.

11. Additional Quantities: For a period not exceeding one hundred eighty (180) days from the date of the offer, the County reserves the right to purchase additional quantities at the prices offered in this solicitation. If additional quantities are not acceptable, the contractor must specify “OFFER IS FOR

SPECIFIED QUANTITY ONLY”.

12. Approved Equivalents: Any manufacturer’s name, trade name, brand name, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The contractor may offer any brand for which it is an authorized representative that meets or exceeds the specifications for any item(s). Customary measurements appearing in these specifications are not

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number intended to preclude offers for commodities with metric measurements. If an offer includes equivalent products, indicate the manufacturer’s name and number. The contractor shall submit with its offer applicable cuts, sketches, and descriptive literature and/or complete specifications. Reference to literature submitted with a previous solicitation will not satisfy this provision. Escambia County reserves the right to determine acceptance of item(s) as an approved equivalent. Offers that do not comply with these requirements are subject to rejection.

13. Nonconformance to Specifications: Items may be tested for compliance with the contract specifications by a testing laboratory acceptable to the County. The County may require the contractor to reimburse all costs incurred by the County in connection with the examination or testing of the commodity, including costs relating to transporting the commodity samples to the testing site, actual test costs, personnel costs and other applicable costs should the items fail testing. The data derived from any tests for compliance with the contract specifications are public records and open to examination in accordance with Chapter 119, Florida Statutes. Items delivered that do not conform to the contract specifications may be rejected and returned at contractor’s expense. These items and items not timely delivered by the delivery date specified in the solicitation and/or purchase order may result in the contractor being found in default, in which event, any and all re-procurement costs may be charged against the defaulting contractor. Any violation of these stipulations may also result in contractor’s name being removed from the Office of Purchasing registered vendor list, and the County not doing business with the contractor until such time as the County has been reimbursed for all re-procurement costs.

14. Service and Warranty: Unless otherwise specified, the offeror shall define any warranty service and replacements that will be provided at no cost to the County during and subsequent to the contract term.

15. Condition and Packaging: All items shall be a new, current standard production model available at the time of the solicitation. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

16. Safety Standards: Unless otherwise stipulated in the solicitation, all manufactured items and fabricated assemblies shall comply with applicable requirements, standards, and regulations of the

Occupational Safety and Health Act (OSHA).

17. Delivery: Delivery shall be Monday through Friday during regular business hours, excluding County designated holidays, unless otherwise specified. Unless a date is specified, contractor must provide the number of days required to make delivery after receipt of purchase order. The County may utilize delivery time as a factor for recommending the award.

18. Inspection, Acceptance and Title: Inspection and acceptance will be at “the place of destination” unless otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contractor until accepted by the County, unless loss or damage results from negligence by the County.

The contractor shall be responsible for filing, processing, and collecting all damage claims.

Title: CEI - O.C. Phillips Road Over Brushy Creek Bridge Replacement - LAP Project Financial Project ID number

19.Samples: Samples of items shall be furnished at no expense to the County.