CDBG-DR_-_CEI_Services_for_Century_Bridge_Replacement_-_HS019.pdf

RLI

PD 24-25.046

CDBG-DR - CEI SERVICES FOR CENTURY BRIDGE REPLACEMENT -

HS019

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: May 19, 2025

DEADLINE FOR QUESTIONS: June 2, 2025

RESPONSE DEADLINE: June 10, 2025, 9:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RLI

CDBG-DR - CEI Services for Century Bridge Replacement - HS019

1. Introduction

2. Scope of Work

3. Solicitation Terms & Conditions

4. General Terms and Conditions

5. Standard Insurance Requirements and Certificates

6. Insurance for Professional Services

7. Evidence/Certificates of Insurance

8. Evaluation Process & Instructions

9. Vendor Submissions

Attachments:

A - Escambia_County_Section_3_Contract_Clause_CDBG-DR (1)

B - Escambia_County_Section_3_Business_Application_CDBG-DR (1)

C - section-3-project-implementation-plan-template---forms-0-8 (1)

D - Federal_Contract_Provisions_(CFR_200)_With_Sign_11-1-2024

E - Contract_Provisions_Appendix_II_to_Part_200 (1)

F - HS019-

Century_Drainage_and_Road_Improvements_Escambia_County_Signed_by_Esca mbia_County_8.1.2024 (2)

RLI #PD 24-25.046

Title: CDBG-DR - CEI Services for Century Bridge Replacement - HS019

1. Introduction

1.1. Summary

Escambia County is soliciting qualified and experienced firms for Community Development Block Grant

Disaster Recovery (CDBG-DR) CEI Services Contract which includes the replacement of the bridge on

Alger Rd in the town of Century and the rehabilitation of a pipe culvert on Jefferson Ave in the town of

Century. Escambia County has been awarded $2,862.137.00 in CDBG-DR funding for drainage road improvements at Jefferson Avenue, and Alger Road Bridge located in the Town of Century. These areas experienced flooding due to Hurricane Sally which caused localized erosion and deterioration to the structural integrity of the bridges/culverts. The project will meet restoration of infrastructure damaged by Hurricane Sally activities. Fortifying these culverts/bridges against additional deterioration will increase their resilience to future disasters and eliminate the long-term risk for loss of life, injury, damage to and loss of property, suffering and hardship. The project will take place at Jefferson Ave

(Culvert Rehabilitation), and Alger Rd (Bridge Replacement) Century, Florida, 32535. In addition to repairing the damage caused by Hurricane Sally, the improvements will also include measures such as slope stabilization with rip rap, flowable fill, erosion matting, grassing, etc., as required, to harden the structures and mitigate against future damage during a storm event

1.2. Background

On September 16, 2020, Hurricane Sally (DR-4564) swept over the Florida panhandle as a Category 2 hurricane, bringing heavy rainfall and flooding. The impacts of Hurricane Sally further demonstrated the need for an effective, comprehensive long-term recovery plan that would address and meet the remaining needs of Floridians following this catastrophic event. In the wake of this natural disaster, Florida came together to recover and rebuild, but significant unmet needs remain.

Recognizing this, Congress appropriated, and the U.S. Department of Housing and Urban Development

(HUD) allocated a total of $113 million in funding to support long-term recovery efforts following

Hurricane Sally through the Florida Department of Commerce (Commerce) Community Development

Block Grant Disaster Recovery (CDBG-DR) Program.

1.3. Contact Information

Angela Jones

Senior Purchasing Coordinator

213 Palafox

2nd Floor

Pensacola, FL 32502

Email: ajjones@myescambia.com

Phone: (850) 595-4953

Department:

Purchasing mailto:ajjones@myescambia.com tel:(850)595-4953

1.4. Timeline

Release Project Date May 19, 2025

Pre-Solicitation Meeting (Non-Mandatory) May 27, 2025, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2

U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?co ntext=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b2

6-f7b8-4755-a254-bfa07774eb30%22%7d

Dial in by phone

+1 863-333-5817,,293814232# United States, Lakeland

Find a local number

Phone conference ID: 293 814 232#

Question Submission Deadline June 2, 2025, 12:00pm

Submission Deadline June 10, 2025, 9:00am https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00ND

ZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?

context=%7b%22Tid%22%3a%222c937adb-d946-

4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b2

6-f7b8-4755-a254-bfa07774eb30%22%7d

Dial in by phone

+1 863-333-5817,,376348134# United States, Lakeland

Find a local number

Phone conference ID: 376 348 134#

2. Scope of Work https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODdmZTgwNzQtOGZhYy00M2U0LWIyMzAtZjc0ZjUyZmY1ODFl%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_NmVmZjQ4MjktZGQxMC00NDZjLWFmN2EtMTliYWFjMjA0NmU5%40thread.v2/0?context=%7b%22Tid%22%3a%222c937adb-d946-4b31-90cc-a32f7d460fcd%22%2c%22Oid%22%3a%225d570b26-f7b8-4755-a254-bfa07774eb30%22%7d

2.1. Scope of Work

The Scope of Work for this project is to provide limited construction, engineering, inspection, and project administrative services for the following project Community Development Block Grant Disaster

Recovery (CDBG-DR) CEI Services For Century

This document gives the Consultant the same responsibility as Escambia County when administering this

County construction project contracts. The administration of the bridge installation will be conducted by the Consultant in full cooperation with Escambia County. Escambia County will have the final word in regard to challenges of consultant authority by the contractor or decisions made by the Consultant regarding the work. The goal of Escambia County and the Consultant should be to administer the contract in a highly professional manner, conducive to a cooperative relationship between the

Consultant, Contractors, and Escambia County, and to complete the work on budget and on time with minimum inconvenience and maximum safety for the public.

The responsibilities of the Consultant on this project are, but not limited to:

1. Erosion Control Conference: Prepare for and conduct an Erosion Control Conference. Address and resolve all issues that arise at the meetings with appropriate offices, agencies, and divisions in regard to the bridge installation. Prepare and distribute detailed minutes of the meeting. The Escambia County

Project Coordinator (PC) will schedule the meeting and provide the time/place to the inspection personnel.

2. Attend Bi-Weekly Meetings: Prepare the agenda, attend, and conduct a meeting every other week

(or as needed) with Escambia County personnel, Contractors, Sub-Contractors, Utility personnel, and other agencies affected by the project during the bridge installation. Be prepared to discuss recent progress, upcoming events, the schedule, and problems associated with the bridge-related portion of the project. Record significant information revealed and discussed at the meeting. Distribute written minutes to the appropriate agencies. The Escambia County Project Coordinator will provide an updated construction schedule to inspection personnel for the project.

3. Project Administration: Provide project administration and coordinate with the assigned Project

Coordinator for the bridge installation. Prepare for, cooperate with, and assist auditors who may be assigned to review project records, payments, reports, etc. Provide ample inspectors and assistance to adequately oversee all work being done on the contract. Monitor contractor’s hours worked and materials on the project and verify all pay requests for accuracy. Prior to starting work, submit to Project

Coordinator a listing of personnel assigned to the project for review and approval. In addition, a list of persons with emergency phone numbers should always be supplied to the Project Coordinator and be available at any time in the case of an emergency on the project. The Consultant should also obtain from the Contractor a list of personnel that will be responsible for any occurrence that may arise on the project, for the life of the project.

4. Provide Bridge Construction Inspection: Provide effective and qualified supervision of all inspection services being conducted by the Prime Contractor and Subcontractors. All field technicians must be certified as required by the Escambia County Technical Specifications for the types of work to be performed including training certifications/records as applicable. In accordance with the construction plans of the bridge portion of the project, the PDA, pile capacities, pile driving criteria, foundation design, and vibration monitoring requirements are established by the County Consultant's Engineer of

Record (EOR) Geotechnical Engineer or the bridge manufacturer's Geo-technical Engineer:

a) Review the Contractor's Pile Installation Plan and provide comments to the Project Engineer and to the PM within five (5) working days of the Contractor's submittal.

b) Perform Wave Equation Analysis for Piles (WEAP) to determine the suitability of the hammer driving system for the project. Provide results (check stresses, design capacity, and ultimate capacity) to the PM within five (5) working days of the Contractor's submittal.

c) Ensure dynamic testing is performed (per the contract documents and when deemed necessary by the PM) during initial driving and re-drives.

d) Furnish final written letters, signed and sealed, in the agreed format for production pile lengths and the driving criteria. The driving criteria letter must include blow count criteria, special requirements, and limitations on settings (strokes/energy) to limit the stresses per the Specifications. Include recommendations as to what to consider firm driving when applicable, to obtain the required minimum penetration.

e) Provide recommendations for additional or intermediate piles when production piles fail to meet load criteria when driven to maximum production depth, as needed to achieve the EOR or Bridge manufacturer minimum footer load requirements.

5. Conduct Field Surveys (if needed): Verify surveying services to obtain original, final, as well as progress estimate quantities for payment of all critical backfill earthwork pay items to the Contractor for the bridge installation. Be prepared to justify quantities in case of discrepancies between the

Contractors and the Project Coordinator. Upon request, check the construction layout when deemed necessary by the Project Coordinator.

6. Supplemental Agreements/Construction Changes: Notify the Project Coordinator of the necessity of any Supplemental Agreements/Construction Changes. Negotiate prices for additional pay items with the

Contractor while adhering to the “Average Unit Price” listing when possible. Coordinate acceptance of prices with the Project Coordinator.

7. Quality Assurance, Testing for Acceptance, and Training (as applicable): Copies of all certifications should be filed in the project records for review by Escambia County at any time. Any temporary waivers of certification or licensing will be reviewed by Escambia County for the final decision. Provide certification training to consultant personnel for all necessary field testing and inspection. Monitor the testing provided by the Contractor in the field as defined in the Contract, Plans, or Specifications.

Document Consultant testing on standard forms provided by Escambia County and distribute as required. Monitor documentation of testing by the Contractor. Field testverification by the Consultant includes but is not limited to, all asphalt-related testing includingasphalt plant inspection and all concrete-related testing for acceptance by Escambia County,nuclear density testing of earthwork, base stone, asphalt, structural (critical) backfill, and pipebackfill as defined in the Escambia County Technical

Specifications and Escambia County’ssampling and testing schedule or as otherwise provided in the plans. (Note: All tests normallyperformed by Escambia County personnel will be performed by the

Consultant.) Also, theConsultant’s responsibilities include the random checking of application rates, dimensions,andbearings to ensure conformance to the Plans and Specifications. In case of notification ofdefective concrete, as defined in the Specifications, the Consultant will submit the initialinformation on forms supplied by Escambia County and will receive the final disposition of thematerial after review.

Certifications of material submitted by the Contractor will be reviewedby the Consultant for conformity to the Project

Specifications. The certification documents submitted to Escambia County will also be reviewed for completeness and conformance to Escambia County’s standard form of submission. A Final Materials and Tests Certification will be submitted to the Project Coordinator with the Final Records.

8. Progress Payments: The Consultant will document and assemble accurate quantities for Monthly

Progress Payments to the Prime Contractor from actual project field records, as directed by Special

Provisions in the contract, from Supplemental Agreements/Construction Changes. The quantities for payment will be referenced to field records prior to submission for payment. Test reports will be on file prior to payment. The Project Coordinator must approve any waiver of testing documents prior to payment. Pay quantities will be submitted to the Project Coordinator for review and payment. Payments for stockpiled material may be made as defined in the Escambia County Technical Specifications and approved by the Project Coordinator. Copies of approved Subcontractors should be on file prior to the first Progress Payment.

9. Revisions to the Contract Plans: Any revisions to the contract plans or cross sections will be submitted to the Project Coordinator for review and processing.

10. Distribution of Correspondence: Submit to the Project Coordinator a copy of all correspondence between the Consultant, Contractor, Subcontractors, EOR or others concerning matters related to the project. Maintain an electronic file of all correspondence for submission with the project Final Records.

11. Inspection of Work (as applicable): Provide limited inspection services for conformance to Plans and

Specifications for the footing, bridge structure, critical backfill, and associated items (including utilities over or attached to the bridge) that are being incorporated into the bridge portion of the project.

Observe, measure, and record all quantities required for payment. Record fieldmeasurements in project records for review by Escambia County or auditors. The records will berecorded on a standard form

(field book) supplied or defined by Escambia County and/or on fieldinspection forms to be submitted to

Escambia County. Check traffic control daily, and additionallyas required or requested. Notify the contractor of deficiencies or problems immediately. Documentweekly (or as often as required) project traffic control on forms supplied by Escambia County anddistribute as required. Inspect daily erosion control items for conformance to the plans as well aseffectiveness in the field. Notify the contractor of deficiencies. Prepare to justify any and all payquantities in the case of questions from the contractor or

Escambia County. Prepare an accurate daily diary, signed by the inspector, consisting of, but not limited to:

a) A record of the contractors on the project

b) Their personnel (number and classification)

c) Equipment (number and type or size) arriving to or leaving the project, idle equipment

d) Location and work performed by each Contractor or Subcontractor

e) Orders given to the Contractor

f) Events of note on the project

g) Accidents on the project and any details surrounding the accident such as police report number, fatalities, causes, time, etc. Obtain a copy of the police report for the project records whenever possible.

h) Weather, amount of precipitation, temperature in the morning, noon, and evening, cloudy, clear, etc.

i) Days charged, with an explanation if not charged

j) Any other details that may be important later in the project life to verify the work performed: Detailed notes of work locations and days onsite, A digital video of the site/areas where work is to be performed prior to construction, Photo documentation of work areas before, during, and after construction, Backup for material hauled away from the site, including type of materials, size of the load, and final disposal site location, Documentation of load tickets and material purchases, Field Measurements to verify quantities of work both before and after work is performed, Major discrepancies should be coordinated with the County/Engineer prior to work being performed, Any other documentation which provides a way for the CEI to verify the quantities of work performed.

12. Reports: There are numerous reports, documents, etc., that shall be generated in the process of

Contract Administration. Submit a formatted (Escambia County standard format) of selected project records to the Project Coordinator after project completion. Any questions regarding the requirements shall be forwarded to the Project Coordinator for clarification.

13. Final Records: Submit a final estimate (electronic format) for the project at this time. Coordinate

Consultant hours after project completion with the Project Coordinator for approval.

14. Project Claims: Prepare documentation and assist in the defense of Escambia County, when requested, in preparation for Claims or possible Claims resulting in the execution of the contract.

15. Utilities: Utility relocations are included in this contract. The CEI should ensure that the Contractor follows Sunshine One protocol before digging.

16. Plan Review: Review submitted shop drawings from the design engineers prior to construction for completion, comments, concerns, and observations.

17. Citizen Interface: The consultant will act as the primary point of contact for citizen comments, inquiries, and complaints about this construction project.

18. Optional Services (if needed): List any Optional Services that may be required for this project such as Grants Reporting, Grants Assistance, etc.

2.2. Submission Format

A. MINIMUM QUALIFICATIONS

For Respondents to be considered for qualification and award of a Contract, Respondents must meet the following minimum qualifications:

1. Must be fully licensed to perform work or do business in the State of Florida.

2. Must possess, or be willing to obtain upon award, a Local Business Tax Receipt for Escambia

County.

3. For RLI Packages to be considered, respondents must submit with their package sufficient evidence that they are qualified to satisfactorily perform the specified work. Evidence shall include any and all information necessary to certify that the respondent: necessary during the

RLI evaluation period to comply with this demonstration of competency section.

4. Has technical knowledge and practical experience in the type of work included in the scope.

5. Has the available organization and qualified manpower to do the work.

6. Has adequate financial status to meet the financial obligation incident to the work.

7. Does not have just or proper claims pending against individual or firm or their work.

8. Has previously performed or provided the work, materials, and services as described in the scope of services/specifications.

B. RLI Package Components RLI Packages MUST be submitted electronically following the instructions in

OpenGov.com.

Each Respondent shall submit a list of proposed sub-Consultants to be used if awarded the contract.

Each Respondent must provide a list of Sub-Consultants/Sub-Contractors, under Section 3:

Qualifications and Experience, and attach a copy of any and all licenses and certificates for each sub-consultant/sub-contractor listed and submit with each copy of the RLI Package. If sub-consultants/sub-contractors are to be included in the Proposal, all terms and conditions must be disclosed including method and reason for selection, sub-consultants/sub-contractors' compensation, and sub-consultants/sub-contractors billing rate. At the County’s request, provide all internal sub-contractor documentation for federal reimbursement review. If no sub-consultants/sub-contractors are proposed, so state there on.

All RLI Packages must include the following components:

Section Topic

1 RLI Cover Page

2 Cover Letter

3 Company, Staff, and Sub-Consultant Qualifications

4 Related Experience

5 Approach and Innovation

6 Quality and Schedule Control

7 Socioeconomic Business Enterprise

8 Escambia County Purchasing Documents

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is recommended that proposals be organized in the manner specified as follows:

Section 1: RLI Cover Page (Complete and Submit)

Section 2: Cover Letter

Respondent shall provide a cover letter, not exceeding two pages, which is signed by an officer of the firm who is responsible for committing the firm’s resources.

• The cover letter should provide the following:

o Respondent’s name, primary contact name, business address, phone number, fax number and e-mail address.

o Name and title of the individual with responsibility for the response and to who matters regarding this RLI should be directed.

o A brief statement of the respondent’s understanding of the services required and qualifications to provide Environmental Consulting Services.

o A brief company background statement to include, but not limited to, years in business, corporate structure, professional affiliations, and capability of meeting deadlines.

o Such other information as the respondent deems appropriate.

Section 3: Company, Staff, and Sub-Consultant Qualifications

In this section, respondent shall demonstrate the qualifications of company, staff, and any proposed sub-consultant or sub-contractor who may perform any aspect of the scope of services provided herein. In addition, respondent shall provide a brief summary of the overall capabilities of staff and any proposed sub-consultants or sub-contractors relative to the Environmental Consulting Services as outlined in the scope of work. Consultants and/or Sub-Consultants that possess staff and company qualifications in multiple disciplines should provide documentation of all qualifications for each discipline in this section.

• Provide key personnel that may perform work under the award of this contract.

• Provide an Organization Chart

• Include a one (1) page resume for each key personnel.

• Identify the primary contact for this contract.

• Proper and valid licensing to conduct business in the State of Florida

• Current Applicable Department of Professional Regulation License(s)

• Current Applicable Certification(s)

Section 4: Related Experience

In this section, respondent shall provide evidence of performance related to the Scope of Requested

Services. Consultants and/or Sub-Consultants that possess experience in multiple disciplines should provide documentation of all qualifications for each discipline in the section. In addition, respondents will need to describe any prior engagements in which respondent and/or respondent’s sub-consultants/sub-contractors assisted a governmental entity in dealings with HUD Environmental Review requirements.

Section 5: Approach and Innovation

In this section, respondent shall provide the firm’s technical approach to perform the scope of services requested to include procedures, methodologies, resources, systems, etc.

Section 6: Quality and Schedule Control

In this section, the respondent shall provide a written narrative of the firm’s project management methods to establish, monitor and track quality control methods including coordination of sub-consultants, and ability to meet schedules in a timely manner.

Section 7: Socioeconomic Business Enterprise

Provide current copy of certificate of MBE/WBE/DBE.

Section 8: Escambia County Purchasing Documents

Complete and add Purchasing forms from the vendor submission section in OpenGov.

Evaluation Criteria

1. Compliance with RLI Instructions Scoring Method:Points BasedWeight (Points):5 (5% of Total)

2. Company, Staff, and Sub-Consultants Qualifications Scoring Method:Points BasedWeight

(Points):30 (30% of Total)

3. Related Experience Scoring Method:Points BasedWeight (Points):30 (30% of Total)

4. Approach and Innovation Scoring Method:Points BasedWeight (Points):10 (10% of Total)

5. Quality and Schedule Control Scoring Method:Points BasedWeight (Points):15 (15% of Total)

6. Socioeconomic Business Enterprise Scoring Method:Points BasedWeight (Points):10 (10% of Total)

3. Solicitation Terms & Conditions

Submission of a proposal in accordance with these Terms and Conditions and the General Terms and

Conditions provided in Section IV below constitutes a binding offer from the respondent. The Terms and

Conditions incorporated herein will become a part of the written agreement between the parties.

Pre-Proposal Inquiries

All inquiries concerning the solicitation, including, but not limited to, the scope of work, specifications, additional requirements, attachments, general or supplemental terms and conditions, must be submitted to the Office of Purchasing via email through the e-procurement portal hosted by OpenGov.

All questions or inquiries must be received no later than the last day for questions stated on the cover page of the solicitation. Any modification to the solicitation documents will be in the form of a written addendum issued by the County not less than five (5) days prior to the date and time of solicitation closing. Addenda will be provided to each respondent via email and will be posted to the Escambia

County website at Escambia County Solicitations

(https://procurement.opengov.com/portal/escambiacountyfl). Such written addenda or modification shall be part of the solicitation documents and shall be binding upon each respondent. Each respondent is required to submit with the proposal a written acknowledgment to confirm receipt of any and all addenda. No respondent may rely upon any verbal modification to or interpretation of the solicitation documents, and no interpretation shall be considered binding unless provided in writing by the Office of

Purchasing as provided in this provision.

Examination of Documents and Site

Before submitting a proposal, the Respondents shall familiarize themselves with the nature and extent of the work and any local conditions that may in any manner affect the work to be done and the equipment, materials, and labor required. Respondent shall also examine all drawings, specifications, addenda, and other relevant documents to be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the work to be performed under the contract.

https://procurement.opengov.com/portal/escambiacountyfl

Preparation of Proposal

The Proposal shall be based upon the completion of the Scope of Work according to the drawings and specifications, together with all addenda thereto. The proposal must be executed by an individual listed as an authorized representative with the records on file with the Florida Division of Corporations website (Sunbiz) with the principal address provided below the signature. The proposal shall include evidence of respondent’s authority and qualification to do business in the State of Florida.

As applicable, a state contractor license # for the State of Florida shall also be included in the proposal, and Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

Recommended Proposal Preparation Guidelines

All respondents shall provide a straightforward and concise description of their ability to meet the proposal requirements. The proposal shall clearly show the technical approach to include work tasks, estimated time phasing and the proposed approach. The County discourages overly lengthy or costly proposals, all proposals shall be submitted in one electronic file.

Integrity of Documents

Respondents shall use the original solicitation documents in the format provided by the Escambia

County Office of Purchasing and enter information only in the spaces where a response is requested.

Submittal of Proposal

A proposal shall be submitted no later than the date and time prescribed in the Request for Proposal and shall be accompanied by all required documents. It is the respondent’s responsibility to ensure that its proposal is delivered at the proper time.

Each submittal shall include all the items listed in the Vendor Submissions section.

Identification of Subconsultants/Changes After the Fact

After submitting a proposal in response to this solicitation, respondents are prohibited from substituting, modifying, or amending the sub-consultants identified in the submittal at any time during the course of the solicitation process up to the final award of contract and including question and answer sessions, presentations or technical clarifications and submittals as may be required by the

Review/Selection Committee. A substitution or addition of sub-consultants or any other material changes to the submittal after the initial response will cause the submittal to be invalid for review and selection purposes.

Withdrawal of Submittals

Any respondent may withdraw its submittal, either personally or by written request, at any time prior to the scheduled time for opening submittals. Requests to alter or withdraw an offer must be submitted in writing to the Purchasing Director. Submittals may not be altered or unilaterally withdrawn by the respondent after the scheduled time for submittal opening. All offers not so withdrawn shall constitute an irrevocable offer and will remain subject to acceptance or rejection by the County for a period of 90 calendar days.

https://procurement.opengov.com/portal/escambiacountyfl/projects/137556?section=undefined

Proposal to Remain Subject to Acceptance

All proposals will remain subject to acceptance or rejection by Escambia County for ninety (90) calendar days after opening Submittals.

Conditional or Incomplete Proposals

Escambia County specifically reserves the right to reject any conditional or incomplete proposal.

Addition/Deletion of Item(s)

The County reserves the right to add or delete any item from this solicitation or resulting contract when deemed to be in the County’s best interest.

Changes to Specification

Specifications are based on the most current literature available. The Office of Purchasing must be notified in writing of any proposed changes to the manufacturer’s specifications, including, but not limited to, materials used, manufacturing process, or construction, that conflict with the specifications provided in the solicitation. Proposed changes must be explained in detail along with a copy of the relevant manufacturer’s specifications. Proposed changes to the specifications provided in the solicitation shall not be binding upon the County unless evidenced by a Change Notice issued and signed by the Purchasing Director. Should Respondent fail to comply with this provision, Respondent will be liable for any costs incurred by the County to comply with the specifications provided in the solicitation.

Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its proposal:

• Submission of more than one proposal for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under a previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest as it relates to the project. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

Negotiations

Should negotiations be required, the contents of the proposal of the successful firm shall become a basis for contractual negotiations.

Evaluation of Proposals and Award of Contract

Escambia County will review all proposals and will provide the recommendation to award to the County

Administrator, and the Board of County Commissioners. The County will award the proposal to the most responsive and responsible firm(s). The County reserves the right to award the proposal to the respondent submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Escambia County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

Escambia County reserves its right to reject any or all Proposals, including without limitation nonconforming, nonresponsive, unbalanced, or conditional Proposals. The County further reserves the right to reject the Proposal of any Respondent whom it finds after reasonable inquiry and evaluation to not be responsible. In evaluating Respondents, the County may consider the qualifications of

Respondents and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as a part of the Proposal.

Escambia County reserves the right to waive any informalities or reject any and all submissions, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this solicitation, and to accept the proposal that in its judgment will best serve the interest of the County.

Award

Award shall be made on an “all-or-none total” basis.

Form of Agreement

The Contract form shall be provided by the Office of Purchasing. The successful respondent shall, within

5 days after receipt of the Notice of Award and the contract forms or documents, sign and deliver to the

County Legal Office all required contract documents. Failure to execute the contract within such period shall constitute a default, and the county may award the contract to the next responsive and responsible proposal or re-solicit and charge against the respondent the difference between the amount of the offer and the amount for which a contract is subsequently executed, irrespective of whether the amount due exceeds the amount of the bid surety. The awarded respondent shall also deliver the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Escambia

County Risk Manager before the successful respondent may proceed with the work.

Indemnification

Offeror agrees to save harmless, indemnify, and defend County and their elected and appointed officials, agents, officers and employees from any and all claims, losses, penalties, interest, demands, judgements, and costs of suit, including attorneys' fees and paralegals' fees, for any expense, damage or liability incurred by any of them, whether for personal injury, death, property damage, direct or consequential damages, or economic loss, including environmental impairment, arising directly or indirectly on account of or in connection with the work performed by Offeror under this Agreement or by any person, firm or corporation to whom any portion of the Work is subcontracted Offeror; or resulting from the use by Offeror, or by any one for whom

Offeror is legally liable, of any materials, tools, machinery or other property of County.

County and Offeror agree the first $100.00 of the Contract Amount paid by County to Offeror shall be given as separate consideration for this indemnification, and any other indemnification of County by

Offeror provided for within the Contract Documents, the sufficiency of such separate consideration being acknowledged by Offeror by Offeror’s acceptance and execution of the Agreement.

The Offeror's obligation shall not be limited by, or in any way to, any insurance coverage or by any provision in or exclusion or omission from any policy of insurance. The Offeror agrees to pay on behalf of

Escambia County, as well as provide a legal defense for the County, both of which will be done only when requested by the County, for all claims made. Such payment on behalf of the County shall be in addition to all other legal remedies available to the County and shall not be the County's exclusive remedy.

4. General Terms and Conditions

The following General Terms and Conditions are incorporated by reference and have the same legal effect as if printed in its entirety.

A full textual copy of these conditions may be obtained by visiting the Office of Purchasing web site (see

Bid information below), by telephoning the Office of Purchasing at 850-595-4980, by Fax at 850-595-

4806, or by email at purchasing@myescambia.com.

Note: Any and all Special Terms and Conditions, and any specifications referenced within the solicitation, which varies from these General Terms and Conditions shall have precedence. Submission of the Bidder’s/Proposer’s Solicitation, Offer, and Bid/Proposal Form(s) in accordance with these

General Terms and Special Terms and Conditions constitutes an offer from the Offeror. The conditions incorporated herein become a part of the written Agreement between the parties.

Any and all supplemental Solicitation Terms and Conditions provided in section III above and the specifications referenced within the solicitation which vary from these General Terms and Conditions shall have precedence. Submission of an offer in accordance with these General Terms and Conditions and

Supplemental Terms and Conditions constitutes a binding offer from the offeror. The terms and conditions incorporated herein will become a part of the written agreement between the parties.

Prospective offerors may utilize the Office of Purchasing Home Page to obtain Vendor Information and

Solicitation Information, including Bid/Proposal Tabulations, Recommended Award(s), etc. In order to participate in a solicitation, offerors must establish an account via the e-procurement portal of the

County’s vendor management software hosted by OpenGov. Once the vendor registration is completed, the offeror will receive all notifications relating to the relevant solicitation via e-mail to the address registered with the account.

mailto:purchasing@myescambia.com

1.Sealed Solicitations: All solicitation forms shall be executed and submitted in the e-procurement portal of the County’s vendor management software. The file name shall contain the solicitation number and title and the contractor/vendor’s name. All solicitations are subject to the terms and conditions specified herein. Solicitation offers which do not comply with these terms and conditions are subject to rejection.

2.Execution of Solicitation: Solicitation forms shall be manually or electronically signed by an authorized representative in the space provided. Persons signing on behalf of a corporate entity must be identified as President or Vice President with the records on file with the Florida Division of Corporations or otherwise authorized by corporate resolution of the Board of Directors. Persons signing on behalf of a limited liability company must be identified as a managing member or other authorized representative with the records on file with the Florida Division of Corporations.

3.No Offer: If not submitting an offer, respond by selecting the “NO BID” option in the e-procurement portal of the County’s vendor management software, specify the reason in the drop-down menu, and confirm the “NO BID” before the expiration of the Submission Deadline.

4. Conduct of Participants: The following policy will apply to all solicitations:

Conduct of Participants.

After the issuance of any solicitation, all bidders/proposers/protestors, or individuals action on their behalf are hereby prohibited from lobbying as defined herein or otherwise attempting to persuade or influence any elected County official, their agents or employees, or any member of the relevant Selection Committee at any time during the blackout period as defined herein;

provided, however, nothing herein shall prohibit bidders/proposers/ protestors or individuals acting on their behalf from communicating with the purchasing staff concerning a pending solicitation unless otherwise provided for in the solicitation or unless otherwise directed by the

Purchasing Manager.

Definitions.

Blackout Period means the period between the time the bids/proposals for Invitations to Bid or the Request for Proposal, or Qualification, or Information, or Request for Letters of Interest, or the Invitation to Negotiate, as applicable, are received at the Escambia County Office of

Purchasing, and the time the Board awards the Contract and any resulting bid protest is resolved or the solicitation is otherwise cancelled.

Lobbying means the attempt to influence the thinking of elected County officials, their agents or employees, or any member of the relevant Selection Committee, for or against a specific cause related to a pending solicitation.

5. Additional Terms and Conditions: No additional terms and conditions included with the offer will be considered, and any and all such additional terms and conditions shall have no force and effect and are inapplicable to this solicitation. It is understood and agreed that the General and Supplemental Terms and

Conditions in this solicitation are the only terms and conditions applicable to this solicitation, and the contractor’s authorized signature affixed to the offer attests to this.

6. Mistakes: Contractors are expected to examine the specifications, delivery schedule, solicitation prices, extensions, and all instructions pertaining to supplies and services described in the solicitation. Failure to do so will be at contractor’s risk. In the event of an error in the extension of the unit price, the unit price will govern.

7. Prices: All offers shall include firm unit prices that include all packing, handling, shipping charges, and delivery to any point within Escambia County, Florida.

a. Discounts: Discounts for prompt payments shall not be considered when determining the lowest net cost for solicitation evaluation purposes except in cases of tie solicitations.

9. Product Literature: Offeror shall provide a copy of any relevant product literature and price list(s) with the offer.

10. Abnormal Quantities: Should any unusual or abnormal quantity requirements arise, the County reserves the right to solicit separate offers as a multiple award.

11. Additional Quantities: For a period not exceeding one hundred eighty (180) days from the date of the offer, the County reserves the right to purchase additional quantities at the prices offered in this solicitation. If additional quantities are not acceptable, the contractor must specify “OFFER IS FOR

SPECIFIED QUANTITY ONLY”.

12.Approved Equivalents: Any manufacturer’s name, trade name, brand name, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The contractor may offer any brand for which it is an authorized representative that meets or exceeds the specifications for any item(s). Customary measurements appearing in these specifications are not intended to preclude offers for commodities with metric measurements. If an offer includes equivalent products, indicate the manufacturer’s name and number. The contractor shall submit with its offer applicable cuts, sketches, and descriptive literature and/or complete specifications. Reference to literature submitted with a previous solicitation will not satisfy this provision. Escambia County reserves the right to determine acceptance of item(s) as an approved equivalent. Offers that do not comply with these requirements are subject to rejection.

13. Nonconformance to Specifications: Items may be tested for compliance with the contract specifications by a testing laboratory acceptable to the County. The County may require the contractor to reimburse all costs incurred by the County in connection with the examination or testing of the commodity, including costs relating to transporting the commodity samples to the testing site, actual test costs, personnel costs and other applicable costs should the items fail testing. The data derived from any tests for compliance with the contract specifications are public records and open to examination in accordance with Chapter 119, Florida Statutes. Items delivered that do not conform to the contract specifications may be rejected and returned at contractor’s expense. These items and items not timely delivered by the delivery date specified in the solicitation and/or purchase order may result in the contractor being found in default, in which event, any and all re-procurement costs may be charged against the defaulting contractor. Any violation of these stipulations may also result in contractor’s name being removed from the Office of Purchasing registered vendor list, and the County not doing business with the contractor until such time as the County has been reimbursed for all re-procurement costs.

14. Service and Warranty: Unless otherwise specified, the offeror shall define any warranty service and replacements that will be provided at no cost to the County during and subsequent to the contract term.

15. Condition and Packaging: All items shall be a new, current standard production model available at the time of the solicitation. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

16. Safety Standards: Unless otherwise stipulated in the solicitation, all manufactured items and fabricated assemblies shall comply with applicable requirements, standards, and regulations of the

Occupational Safety and Health Act (OSHA).

17. Delivery: Delivery shall be Monday through Friday during regular business hours, excluding County designated holidays, unless otherwise specified. Unless a date is specified, contractor must provide the number of days required to make delivery after receipt of purchase order.