CCTV Solicitation Packet.pdf

Request for Quotes (RFQ)

Solicitation number: W912D122Q0008

Solicitation is issued by: Regional Contracting Center (RCC) - Kuwait (KU)

Solicitation date: 23 March 2022

PROJECT NAME: CCTV Maintenance

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes s are being requested and a written solicitation will not be issued.

Description of Supplies: The Regional Contracting Center - Kuwait (RCC-KU) is seeking to procure commercially available maintenance and repairs services of the CCTV systems on Camp Buehring and Camp Arifjan, Kuwait. The RCC-KU will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn are responsible to the USG. This service is required to be on contract by 1 May 2022. The service will be performed on Camp Arifjan and Camp Buehring – both locations are in Kuwait.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition.

3. Classifications:

PSC: J063 Maint/Repair/Rebuild of Equipment—Alarm, Signal, and Security Detection Systems.

NAICS CODE: 561621 Security Systems Services (except Locksmiths)

SIZE STANDARD: $22,000,000

FAR 52.212-1 and 52.212-2 Addendum

1. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

2. Joint Contingency and Expeditionary System (JCXS):

To be eligible for award, a non-U.S. offeror must be registered in the JOINT CONTINGENCY and EXPEDITIONARY SYSTEM (JCXS) at https://www.jccs.gov by the solicitation response date. In addition, all subcontractors at all tiers who will be contracted by the prime (including a U.S. prime contractor) during the life of the contract will also be registered in JCXS by the award date or within 30 days of contract if unknown at award. Non-U.S. vendors, including subcontractors at 1st Tier, are required to input current and authentic copies of the following documents into JCXS in order to complete the JCXS registration process:

a. Country business license

b. Tax Identification (ID) certificate (not applicable in some countries; i.e., Iraq)

c. CAGE Code (or NATO CAGE Code)

d. National ID or Passport copies for key management personnel and ownership

e. CENTCOM Eligibility section of vendor profile completed (Company Questionnaire)

Vendor registration link: https://www.jccs.gov/jccsng/Registration/Vendor

The offeror is required to submit a listing of all proposed subcontractors, at all tiers, to the contracting officer by the award date. If no subcontractors are expected to perform during the life of the contract, the prime must submit a negative response to the contracting officer before the award date. Failure to be registered in JCXS at the prime and subcontractor levels and failure to inform the contracting officer of the names of all subcontractors (or provide a negative reply) may deem the offeror non-responsive and ineligible for award. A “subcontractor” mean any supplier, distributor, vendor, or firm (company) that furnishes supplies or services to or for a prime contractor or for another subcontractor.

3. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial Items) and Sample Project Price Schedule.

c. Complete and return the provisions at 52.204-24, 52.204-26, and clause at 52.219-28.

d. Technical submission:

At a minimum, the quote for this factor shall include a brief narrative (conceptual work plan) that clearly demonstrates an understanding of the requirements of the solicitation. The narrative shall at minimum address:

1. The Quoter’s plan for receiving service calls.

2. The Quoter’s technical certification for the equipment listed in the Performance Work Statement (PWS).

3. How the contractor will prevent rework and if rework is necessary how it will be addressed.

4. Resources (to include management and administrative) to perform requirements of PWS.

All questions must be submitted in writing and sent via email no later than 1600 on 13 April 22

(AST).

Quotes for this solicitation are due no later than 10:00AM on 22 April 2022 (AST).

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

4. Email all questions and quotes to:

POC: Derrick Thomas

Phone: +318-480-6669

Email: derrick.a.thomas1.ctr@army.mil

5. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price IAW 13.106-2(4)(ii).

Award will be made based on price and other factors.

For Price evaluation, any quote submitted in foreign currency (Non-US) will be evaluated in US dollar using the daily exchange rate posted on the US Treasury website at the time of solicitation closing.

6. Payment in local currency:

Task Order executed under this contract will be awarded and paid in local currency of the awardee. If the contractor is local to Kuwait the payment will be in Kuwaiti Dinar. Payments shall be made via Electronic Funds Transfer (EFT), unless circumstances beyond a contractor’s control prevent this.

“Quotes shall be expressed to two (2) places after the decimal point”

Example: 194.56678 = 194.57

VENDOR INFORMATION SHEET

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in

SAM

Yes

No

SEE ADDENDUM

(No Collect Calls)

W912D122Q0008 23-Mar-2022

b. TELEPHONE NUMBER

DSN 318-480-6667

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 22 Apr 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912D19. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUPHAKIT AREEYAT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

408TH CSB - KUWAIT

BLDG T-346 REDBALL EXPRESS

CAMP ARIFJAN 09366

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91XRV 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ASG-KU (PMO)

SARAH R. MESNAGE

ASG-KU PMO BLDG 314

CAMP ARIFJAN AE 09366

TEL: 430-1524/9906-8413 FAX:

FAX:

TEL: 318-480-6681

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF93

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912D122Q0008

Section SF 1449 - CONTINUATION SHEET

ADDENDUM

ADDENDUM

1) The Period of Performance will be determined on a task order basis.

2) The Sample Project Price Schedule to be issued with SATOC base is for evaluation purposes only and will not result in a task order award.

3) Price of each CLIN should include all labor, equipment, supplies, transportation, tools, materials, supervision, and other expenses to complete the job.

4) Task Order will be awarded using the local currency of the contractor.

AWARDING TASK ORDERS

This is an Indefinite Delivery, Indefinite Quantity type Contract (IDIQ) contract utilizing Firm-Fixed-Price task orders in accordance with FAR Subpart 16.5 maintenance, preventive maintenance and repairs to the installation perimeter Closed Circuit Television (CCTV) systems on Camp Arifjan and Camp Buehring, Kuwait. This is a

Single Award Task Order Contract (SATOC) IDIQ base contract. The prices will be fixed based on quantities and unit prices set in the Bid Table.

The total combined contract capacity under the base contract is valued at $250,000, over a one year base period from the date of award. This SATOC base will not include option years. Awards will be made as Firm-Fixed-Price Task

Orders during the period of performance.

The minimum guarantee is $2,000 in services per contract for the base period.

Task Orders will typically be awarded on a Firm-Fixed-Price basis, using the Bid Table set at the SATOC base

IDIQ. The job for the requirement will come from the Government on the Task Order, in which the Contractor will be able to make recommendations and adjustments through request for information.

DEFENSE BASE ACT (DBA) INSURANCE

The contractor shall purchase DBA insurance only from carriers that are authorized to provide such coverage by the

United States Department of Labor (DoL). This requirement also applies to all subcontractors. The DoL maintains a website that contains a complete list of authorized insurance carriers: http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

Carriers authorized to provide DBA insurance are identified with the letters “DB” in the column titled “Acts

Covered.”

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Months Routine maintenance and Service Line

FFP

The Contractor shall provide management, tools, equipment, materials, and labor required to achieve the desired result, as listed in section 5.2 in the PWS.

FOB: Destination

PSC CD: J063

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Job Basic PMI and service call

FFP

The Contractor shall provide management, tools, equipment, materials, and labor required to achieve the desired result, in accordance with listed in section 5.2 in the PWS.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Job Intermediate repairs

FFP

The Contractor shall provide management, tools, equipment, materials, and labor required to achieve the desired result, in accordance with listed in section 5.4 in

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Job Major Repair

FFP

The Contractor shall provide management, tools, equipment, materials, and labor required to achieve the desired result, in accordance with listed in section 5.5 in

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Job Emergency service call

FFP

The Contractor shall provide management, tools, equipment, materials, and labor required to achieve the desired result, in accordance with listed in section 5.6 in

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 1 Job DBA Insurance

FFP

DBA Insurance to be priced on the base contract and executed on Task Order 0001.

The amount listed by the offeror on this contract line item number (CLIN) is the estimated DBA insurance premium (estimated payroll of the Offeror and its subcontractors). The DBA insurance premium amount varies with payroll and the nature of the services. The actual amount paid by the Government under this CLIN will be based on the amount of the stamped “PAID” receipt from an approved

Department of Labor (DoL) insurance carrier and submitted by the offeror after award for reimbursement. In the event premiums are recalculated by the approved

DoL insurance carrier based on actual payrolls, the contracting officer will adjust the DBA cost CLIN amount to reflect the actual premium amount paid. The U.S.

Government will NOT reimburse the contractor for DBA insurance purchased from a non-DoL approved insurance provider.

ESTIMATED COST

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government Destination Government

0002 N/A N/A N/A Government

0003 N/A N/A N/A Government

0004 N/A N/A N/A Government

0005 N/A N/A N/A Government

0006 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2022 TO

30-APR-2023

N/A ASG-KU (PMO)

SARAH R. MESNAGE

ASG-KU PMO BLDG 314

CAMP ARIFJAN AE 09366

430-1524/9906-8413

W91XRV

0002 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-MAY-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Maintenance, Preventive Maintenance and Repairs for the Closed Circuit Television (CCTV) Systems

1. GENERAL: This is a non-personal services contract to provide maintenance, preventive maintenance and repairs to the installation perimeter Closed Circuit Television (CCTV) systems on Camp Arifjan and Camp

Buehring, Kuwait. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, preventive maintenance, and repairs for the installation perimeter CCTV on Camp Arifjan and

Camp Buehring.

1.2 Background: The Closed Circuit Television (CCTV) camera system provides integrated perimeter surveillance that interfaces with a primary monitoring control station. Maintenance and preventive maintenance are required to prevent any disruption in the observation of the perimeter.

1.3 Objectives: Provide all management, tools, equipment, materials, and labor required to achieve the desired results. The objective of these services is to provide the maintenance, preventive maintenance, and repairs required to sustain operational status for the CCTV system, 24 hours a day/ 7 days a week. The contractor shall repair or replace any failed components with available spares. For additional components and systems found to be nonoperational, contractor will provide recommendations and cost estimates as needed to the COR for corrective action and direction when a spare component is not available.

1.4 Scope: The scope of this PWS includes to the maintenance and repairs for CCTV systems, software

(including updates), and components, maintenance inspections, emergency service, and service calls. The

Contractor shall follow specific instructions tailored to the specific equipment.

1.5 Period of Performance: The period of performance shall be for twelve (12) months.

1.6 General Information

1.6.1 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which to assure performance complies with the requirement of the contract. The

Contractor shall provide the QC Plan within 5 days after contract award to COR.

1.6.2 Quality Assurance: The government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Hours of Operation: The Contractor shall be able to provide service 24 hours per day and 7 days per week except recognized Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractors shall be available on call for emergencies off hours. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Camp Arifjan, Kuwait and Camp Buehring, Kuwait.

1.6.5 Type of Contract: The Government will award a Firm Fixed Price Single Award Task Order Contract. The

Contractor shall perform all services specified herein on an as-ordered basis by the Government through the issuance of Task Orders. Task Orders will indicate the contract line item quantity, location of work and period of performance for each request order issued. All payments shall be made based on line item pricing for the contract base, as submitted by the Contractor and accepted at contract award.

1.6.6 Security Requirements: Contractor personnel performing work under this contract must be able to gain unescorted access to ASG-KU installations. The security requirements are in accordance with the attached DD254.

1.6.6.1 AT Level I Training: All contractor employees, to include subcontractors employees, requiring access to

Army installations, facilities and controlled access areas shall complete AT Leve l I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jko.jten.mil/.

1.6.6.2 Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-

9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.6.3 For Contractors Requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled

NACI at the Office of Personnel Management.

1.6.6.4 For Contractors that Do Not Require CAC, but Require Access to a DoD Facility or Installation:

Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.6.5 AT Awareness Training for Contractor Personnel Traveling Overseas: US based contractor employees and associated subcontractors employees shall make available and receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

https://jko.jten.mil/

1.6.6.6 iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.6.7 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.6.8 For Contracts that Require OPSEC Training: Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employee s must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6.6.9 For Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Arm y training requirements in DoDD 8570.01, DoD 8570.01 -M and AR 25-2 within six months of appointment to

IA/IT functions.

1.6.6.10 For Information Assurance (IA/Information Technology (IT) Certification: Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.6.11 For Contractors Authorized to Accompany the Force: DFARS Clause 252.225-7040, Contractor

Personnel Authorized to Accompany U .S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combat ant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

1.6.6.12 For Contracts Requiring Performance or Delivery in a Foreign Country: DFARS Clause 252.225-

7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives.

1.6.6.13 For Contracts that Require Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified "Confidential,"

"Secret," or "Top Secret" and requires contractors to comply with- (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD

5220.22-M, notice of which has been furnished to the contractor.

1.6.7 Special Badging Qualifications: New and expired passes are obtained at ECP 1 (OCN Gate). Renewals and upgrades are handled at Camp Arifjan ECP 1; the badging office provides support seven (7) days a week.

1.6.8.1 Citizens of the following countries are prohibited access to U.S. Military facilities unless the Commander, ARCENT-KU, grants an exception. Letters of exception must be maintained in the recipient’s personal file:

(1) Cuba

(2) Iran

(3) Iraq

(4) Libya

(5) Democratic People's Republic of Korea

(6) Sudan

(7) Syria

1.6.8.2 Citizens of the countries listed below are permitted to apply for installation access; however a name-check with the U.S. Embassy must be conducted in addition to the routine KMOD/KMOI Background Investigation.

(1) Russia

(2) People's Republic of China

(3) Socialist Republic of Vietnam

1.6.8.3 The website is http://www.asgku-ia.com/ for all forms and requirements associated with obtaining base access.

1.6.8.4 Installation Passes/Identification of Employees: The Contractor shall obtain an Area Support Group-Kuwait

(ASG-KU) Installation Access badge from Camp Arifjan from the Pass and Identification Office through the

Contracting Officer’s Representative (COR). The Contractor shall submit a complete installation pass request package for each employee within three (3) working days of award of the contract; failure to submit a complete package, may result in termination of the contract.

1.6.8.5 The Contractor shall provide adequate documentation for each employee after contract award so that appropriate installation access badges can be issued. The information shall include: a completed “ASG-KU

Installation Access Application”, (ASG-KU PMO Form 190-16.1), copy of passport with residence card, letter from sponsor both in English and Arabic, letter from business on company letterhead in English and Arabic, and front and back copy of Civil Identification at level 18.

1.6.8.6 The Contractor shall ensure that all personnel, to include any subcontractors hired in performance of this contract, display the badge on the outermost garment at all times.

1.6.8.7 If employees shall be driving a vehicle onto the camp, then the person shall complete an ASG-190.16.2, have a copy of their valid driver’s license, vehicle registration for the vehicle they shall be driving, insurance, and a copy of their installation access badge(unless it is in combination with an installation access).

1.6.8.8 To obtain temporary passes, the Contractor must submit a copy of the level 18 Visa Civil ID for each worker, a copy of the workers’ passport showing the Kuwait Visa, and a completed “ASG-KU Installation Access

Application” (ASG-KU PMO Form 190-16.1).

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor may be called for a Post Award

Conference if called or scheduled by the Contracting Officer (KO).

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

http://www.asgku-ia.com/

1.6.11 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO and will be able to communicate in English. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available 24 hours a day seven days a week for emergencies.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor shall be required to wear their badges all times in the performance of this service.

1.6.13 Safety, Environmental, and Health Requirements

1.6.13.1 The Contractor shall ensure that employees meet the guidelines issued by the U.S and Kuwait

Government’s Labor Laws regarding Host Country Nationals (HCN’s) employment and its employees do not bring into nor remove from any Government installation any contraband material. The Contractor shall meet the minimum standards set out in the ASG-KU Department of Public Works (DPW) Memorandum No. 11 Environmental

Requirements, dated 20 December 2009 and the ASG-KU Environmental Handbook.

1.6.13.2 Safety: All work performed will comply with all federal, host nation, and local directives and regulations that pertain to safety, health, environment, and fire prevention. The Contractor shall be responsible for the safety and protection of its employees on Camp Arifjan during all Contractor operations conducted in accordance with the

PWS, Army and Occupational Safety and Health Administration (OSHA) safety regulations, Theater (AOR) guidance/policies, and Army unit SOPs.

1.6.13.3 Contractor shall document safety training for onsite employees by means of submittal prior to start of work and will update safety training documentation through follow-up submittals as required by personnel turnover on the project.

1.6.13.4 In the event of injuries, the Contractor shall provide basic first aid for its work force. The Contractor shall immediately report all accidents, regardless of severity, to the KO and COR.

1.6.13.5 The Contractor shall obey all Kuwait and United States (US) laws regarding secondary containment, environmental training, and proper disposal of hazardous materials (HAZMAT). The Contractor shall use only those cleaning products that are environmentally safe IAW the policies and procedures listed in AR 200-1.

Contractor shall supervise cleaning personnel to ensure safe practices and to prevent situations that endanger Area

Support Group (ASG)-Kuwait (KU) camp personnel and/or Contractor personnel (e.g. excessive concentrations of caustic cleaning products, eye protection, safe ladders, etc). The Contractor shall perform duties prescribed within the PWS to include all listed regulatory guidance.

1.6.13.6 Life Support: The Contractor shall provide life support of Contractor personnel, to include food and drink.

1.6.13.7 Medical Service: The Contractor shall provide medical services for the Contractor's personnel. All injuries or illnesses shall be reported immediately to the KO and COR. The Government is permitted to provide emergency medical care to all on-site Contractors; however, IAW DFARS 252.225-7040 (c) (2) (i)-(ii), the Contractor shall be responsible to reimburse the Government for such care. When the Government provides medical treatment or transportation of Contractor personnel to a selected civilian facility, the Contractor shall ensure that the Government is reimbursed for any costs associated with such treatment or transportation (DFARS 252.225-7040 (c)(2)(ii).

Contractors shall be responsible for all other support, including routine medical and dental care, required for its personnel engaged in the designated operational area under this contract.

1.6.13.8 The Contractor shall comply with all local laws, ordinances, and regulations and shall obtain and pay for all necessary permits and licenses required to operate in Kuwait.

1.6.14 Sexual Assault and Sexual Harassment Policy. The Contractor shall ensure all employees comply with the

Sexual Assault and Sexual Harassment Policy outlined below.

1.6.14.1 Sexual Harassment Policy Compliance: The Contractor shall certify that all employees performing work under this contract have been fully trained per the requirements below. The COR shall be provided with the following information at a minimum: employee’s name, civil identification number and date trained. Proof of Sexual

Harassment Policy Compliance is due within five (5) days after initial contract award and within 48 hours after arrival of new personnel on site.

1.6.14.2 The Contractor shall conduct training of all employees annually to prevent sexual assault and sexual harassment. This training must, at a minimum, ensure that all the Contractor employees understand the definitions and policy outlined below.

1.6.14.3 Each employee shall be in compliance with the training requirement and shall be reported to the

Contracting Officer Representative prior to the employee being allowed access to the worksite."

1.6.14.4 Sexual Assault and Sexual Harassment Policy Definitions. As used in this policy – “Sexual Assault” means – A crime defined as intentional sexual contact, characterized by use of force, physical threat or abuse of authority or when the victim does not or cannot consent. Sexual assault includes rape, nonconsensual sodomy (oral or anal sex), indecent assault (unwanted, inappropriate sexual contact or fondling), or attempts to commit these acts.

Sexual assault can occur without regard to gender or spousal relationship or age of victim. “Consent” will not be deemed or construed to mean the failure by the victim to offer physical resistance. Consent is not given when a person uses force, threat of force, or coercion or when the victim is asleep, incapacitated, or unconscious.

1.6.14.4.1 “Sexual Harassment” means – Gender discrimination that involves unwelcomed sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature between the same or opposite sex genders when such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creates an intimidating, hostile, or offensive working environment. Categories of sexual harassment are:

1.6.14.4.1.1 Verbal – Examples include telling sexual jokes; using sexually explicit profanity, threats, sexually oriented cadences, or sexual comments; whistling in a sexually suggestive manner; and describing certain attributes of one’s physical appearance in a sexual manner.

1.6.14.4.1.2 Nonverbal – Examples include staring at someone, blowing kisses, winking, or licking one’s lips in a suggestive manner. The term may also include printed material (for example, displaying sexually oriented pictures or cartoons); using sexually oriented screen savers on one’s computer; or sending sexually oriented notes, letters, faxes or email.

1.6.14.4.1.3 Physical Contact – Examples include touching, patting, pinching, bumping, grabbing, cornering, or blocking a passageway; kissing; and providing unsolicited back or neck rubs.

1.6.14.4.2 Policy. The Department of Defense has adopted a policy to prevent sexual assault and sexual harassment.

Contractors and contractor employees in the Army Central Command (ARCENT) Area of Responsibility (AOR) shall not –

1.6.14.4.2.1 Commit acts of sexual assault against any person on any camp, post, installation, or other United States enclave within the ARCENT AOR; or

1.6.14.4.2.2 Sexually harass any person on any camp, post, installation, or other United States enclave within the

ARCENT AOR.

1.6.14.4.3 Contractor requirements. The Contractor shall –

1.6.14.4.3.1 Notify its employees of – Physical Security Analyst Services

1.6.14.4.3.1.1 The Department of Defenses’ policy described in paragraph 1.6.18.4.2; and

1.6.14.4.3.1.2 The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment;

1.6.14.4.3.2 Take appropriate action, up to and including termination, against employees or Subcontractors that violate the policy in paragraph 1.6.18.4.2; and

1.6.14.4.3.3 Annually train all employees to prevent sexual assault and sexual harassment. This training shall, at a minimum, ensure that all contractor employees understanding the definitions outlined in paragraph 1.6.18.4 and the policy in paragraph 1.6.14.4.2. Each employee’s compliance with this training requirement shall be reported to the

Contracting Officer’s Representative prior to the employee being allowed access to the worksite.

1.6.14.4.4 Notification. The Contractor shall inform the Contracting Officer immediately of –

1.6.14.4.4.1 Any information it receives from any source (including host country law enforcement) that alleges a

Contractor employee, Subcontractor, or Subcontractor employee has engaged in conduct that violates this policy;

and

1.6.14.4.4.2 Any actions taken against Contractor employees, Subcontractors, or Subcontractor employees pursuant to this policy.

1.6.14.4.5 Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of paragraphs 1.6.18.4.3, 1.6.18.4.4, or 1.6.18.4.6 of this policy may result in –

1.6.14.4.5.1 Requiring the Contractor to remove a Contractor employee or employees from the performance of the contract;

1.6.14.4.5.2 Requiring the Contractor to terminate a subcontract;

1.6.14.4.5.3 Suspension of contract payments;

1.6.14.4.5.4 Loss of award fee, consistent with the award fee plan, for the performance period in which the

Government determined Contractor non-compliance;

1.6.14.4.5.5 Termination of the contract for default or cause, in accordance with the termination clause of this contract; or

1.6.14.4.5.6 Suspension or debarment.

1.6.14.4.6 Subcontracts. The Contractor shall include the substance of this policy, including this paragraph

1.6.18.4.6, in all subcontracts.

1.6.14.4.7 Mitigating Factor. The KO may consider whether the Contractor had a Sexual Assault Prevention and

Response training program at the time of the violation as a mitigating factor when determining remedies. Additional information about Sexual Assault Prevention and Response training programs can be found at the Department of

Defense Sexual Assault Prevention and Response Home Page, http://www.sapr.mil."

1.6.14.5 Sex Offenders. A sex offender is defined as any person, including but not limited to a Service member, Service member’s Family member, civilian employee, civilian employee’s family member, or contractor, who either is registered or required to register as a sex offender by any law, regulation or policy of the United States, the http://www.sapr.mil/

Department of Defense, the Army, a State, the District of Columbia, the Commonwealth of Puerto Rico, Guam, America Samoa, The Northern Mariana Islands, the U.S. Virgin Islands, or a federally recognized Indian tribe. This definition is not limited to persons convicted for felony sex offenses but includes all persons who are registered or required to register as a sex offender regardless of the classification of their offenses, including felonies, misdemeanors, and offenses not classified as a felony or misdemeanor.

1.6.14.5.1 All sex offenders shall register in accordance with the Sex Offender Notification Act and shall register with the local Installation, Base, or Camps Provost Marshal Office.

1.6.14.5.2 Registrants will produce evidence of the qualifying conviction or the sex offender registration paperwork, to include the state/sovereign in which the sex offender was convicted, date of conviction, and results of conviction, to include length of time required to register and any specific court ordered restrictions.

1.6.14.5.3 Persons who are sex offenders include those convicted by a foreign government of an offense equivalent or closely analogous to a covered offense under the Uniform Code of Military Justice as provided in AR 27-10. See

42 USC 16911(5)(B) and U.S. Department of Justice, Office of the Attorney General, The National Guidelines for

Sex Offender Registration and Notification, Final Guidelines, 73 FR 38030, 38050-1 (July 2, 2008) for guidelines and standards.

PART 2

DEFINITIONS & ACRONYMS

2.1 DEFINITIONS:

2.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The KO is the only individual who can legally bind the Government and who can make changes to the terms and conditions of a contract.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. This individual does NOT have authority to change the terms and conditions of the contract, and shall obtain written approval from KO on any changes to contract.

2.1.3.1 CRITICAL OUTAGE: Critical system or subsystem failure resulting in major loss of intrusion detection and/or reporting affecting one or more of the below listed items:

a) All systems reporting capability to include VCC failure or V5

c) Loss of ALL CCTV monitoring capabilities

2.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with

2.1.5 DELIVERABLE: Anything that can be physically delivered, but may include non-manufactured thing such as meeting minutes or reports.

2.1.6 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE: The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10.1 REPAIR: A maintenance task performed to identify, isolate, and rectify a fault so that the failed equipment, machine, or system can be restored to an operational condition within the tolerances or limits established for in-service operations.

2.1.11 SUBCONTRACTOR: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK: Sunday through Thursday excluding Kuwaiti Holidays.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CCTV Closed Circuit Television System

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DCMA Defense Contract Management Agency

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

ESS Electronic Security Systems

ECP Entry Control Point

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability…