CCS_Interactive Display RFP
86 KB Posted
- Attached to
- Interactive Display Solutions
- Solicitation number
- CCS-2023-002
- Issued by
- Georgia
About this file
This is a Request for Proposal (RFP) issued by Commerce City School District in Commerce, Georgia, for the procurement and installation of Interactive Flat Panel Displays at Commerce High School. The district seeks to replace existing Epson short-throw projectors in approximately 37 classrooms with new interactive displays. Vendors may submit proposals for either ViewSonic ViewBoard or ClearTouch Interactive Panels, with no other substitutions permitted. The ViewSonic option includes 26 units of 75-inch displays, 11 units of 86-inch displays, 37 PC modules with Intel i5 processors, extended warranties, Wi-Fi adapters, mobile stands, wall mounts, MyViewBoard Manager subscriptions, and professional development services. The ClearTouch option similarly includes 26 units of 75-inch and 11 units of 86-inch displays with corresponding accessories, PC modules with either Intel i5 or i7 processors, extended warranties, and a premium professional development package. The RFP was released on January 4, 2023, with proposals due by 2:00 p.m. EST on Monday, February 6, 2023. Proposals must remain valid for a minimum of 60 days. The anticipated purchase date is February 17, 2023, with preferred delivery and installation on or before April 28, 2023. Vendors may schedule site inspections and must submit project timelines including product availability and installation team information. Board approval is tentatively scheduled for February 13, 2023.
Award will be made based on total project cost (30 points), prior vendor experience and equipment manufacturer knowledge (20 points), scope of work and specification compliance (15 points), K-12 references and similar implementations (20 points), completion timeline (10 points), and additional benefits offered (5 points), for a total of 100 possible points. All equipment and materials must be new, not refurbished or gray-market products, and vendors must be authorized resellers. Vendors are required to provide inside delivery with liftgate service, fully assemble all products, plug in and test each panel at its assigned location, and dispose of all shipping materials and boxes. The removal of existing Epson projectors, mounts, cabling, and associated equipment is also invited as part of the proposal, with all equipment to be turned over to district staff. Proposals must include a completed Statement of Eligibility and Compliance and at least three references from school districts or clients with similar requirements. The Commerce City School District reserves the right to reject any or all bids and is not bound to accept the lowest bid if doing so is contrary to the district's best interests. All pricing submitted becomes property of the district and will be publicly available for review at a monthly board meeting.
Text of this file
Commerce City School District
Interactive Flat Panel Displays
REQUEST FOR PROPOSAL
January 4, 2023
270 Lakeview Drive
Commerce, GA 30529 www.commercecityschools.org
706.335.5500 http://www.commercecityschools.org/
SCHEDULE OF EVENTS
EVENT DATE
RFP Released Wednesday, January 4, 2023
Bid Due Date Monday, February 6, 2023 2:00 p.m. EST
District Board Meeting Approval (Tentative) Monday, February 13, 2023
GENERAL CONDITIONS & EXPECTATIONS
The Commerce City School District seeks proposals for Interactive Flat Panels to be installed at Commerce High School. The IFPs will replace Epson short throw projectors.
All questions regarding this RFP should be submitted in writing to Tobie Jones at tobie.jones@commercecityschools.org
Proposals must be emailed to the attention of Tobie Jones. Proposals from bidders will be received by Commerce City School District until 2:00 P.M. local time, on Monday, February 6th, 2023. Proposals received after this time will not be considered. *Emailed proposals will only be deemed accepted for consideration upon delivery of a confirmation email from Tobie Jones to vendor’s email indicating receipt of proposal.
Proposals must be valid for a minimum period of 60 days. Once bids are submitted and prices recorded, pricing shall become property of Commerce City Schools and shall not be considered proprietary. Pricing will be publicly available and posted for review at one of the district’s monthly board meetings.
● For all requests, no refurbished or gray-market equipment or materials will be accepted.
All equipment and materials must be new.
● Vendors should be an authorized reseller of the equipment proposed.
● Quantities stated in this document are approximate and final numbers may change with final request, depending on budget.
● Inside delivery and liftgate delivery required.
● Vendors must supply all required parts and labor to deliver a fully assembled, functional product.
● Vendors must deliver or manage the delivery of the equipment and supporting equipment.
● Vendor will plug in and test each panel in its assigned location to ensure the panel and associated components work as designed.
● Vendor shall dispose of all boxes and shipping materials associated with this purchase. If additional dumpsters are required, the cost should be included in the proposal or coordinated with the district to obtain separately.
● The Offeror certifies that the offer complies and maintains compliance with immigration laws, which requires compliance with federal immigration laws by State Employers, State mailto:tobie.jones@commercecityschools.org
Contractors and subcontractors in accordance with the E-Verify Employee Eligibility
Verification Program.
● Vendors may schedule a site inspection to examine conditions that may directly or indirectly affect the work required in the proposal.
● Vendors should provide a project timeline, including availability of product(s), and installation team.
● Purchase is anticipated to be made by February 17, 2023. Preferred delivery and installation is on or before April 28, 2023.
The following Appendices must be included in the proposal.
A. Completed Statement of Eligibility and Compliance
B. References
RIGHT TO REJECT ANY AND ALL QUOTES
The Board shall have the right to reject any or all proposals not accompanied by any data required by this RFP, or to reject a bid which is in any way incomplete or irregular and does not meet the requirements of this RFP. The Commerce City School District reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interest of the Commerce City School District. The bidder’s submission is recognition of this right.
In addition, the Commerce City School District may choose to accept all, part, or none of the project, within the funds available, whichever is in the best interest of the school district.
TRADE NAMES AND ALTERNATIVES
ViewSonic ViewBoard and ClearTouch Interactive Panels will be considered. No other substitutions.
CONTRACTOR EMPLOYEES ON SCHOOL DISTRICT PROPERTY
All Contractor employees, agents and subcontractors working on the District property must wear ID, preferably a photo ID, and be neat and clean in appearance, and must comply with all of the policies and procedures related to on-campus work that are in effect at the school or administrative site, as the case may be.
EVALUATION CRITERIA
Award will be made based on availability, past vendor experience, price, references and compliance with the proposal requirements. Award of the proposal will be made in the best interest of the district.
During the evaluation phase, discussions may be conducted with vendors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure full understanding of and responsiveness to the solicitation requirements. Vendors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. CCSD may permit revisions, after submission and prior to award, for the purpose of obtaining best and final offers. In all events, CCSD reserves the right to re-solicit the item(s) involved.
ADDITIONAL EVALUATION FACTORS POINTS
Total Project Cost 30
Prior Experience
- District’s experience with this vendor & equipment manufacturer
Scope of Work and Specification Compliance
- Proposal meets or exceeds all technical requirements
- Met bid requirements
K12 References/Similar Implementations 20
Completion Timeline 10
Additional Benefits Offered by Vendor 5
Total Possible Points 100
REQUESTED PRODUCTS & SERVICES
In addition to installation of the interactive flat panels, the district invites qualified vendors to submit pricing to remove existing Epson short-throw projectors, mounts, cabling and other associated equipment from approximately 37 classrooms. All equipment to be turned over to district staff.
Option 1: ViewSonic ViewBoard Interactive Displays & Accessories
Specified Product Part # Qty Price Ea
ViewSonic ViewBoard 75” Flat Panel IFP7552-1C 26
ViewSonic ViewBoard 86” Flat Panel IFP8652-1C 11
ViewSonic PC Module Intel i5, 16GB, 256GB SSD VPC25-W53-01-1B 37
ViewSonic Viewcare Extended Warranty for PC VPC-EW-01-05 37
ViewSonic ViewBoard Wi-Fi + Bluetooth Adapter VB-WIFI-001 37
ViewSonic Fixed Mobile Stand VB-STND-005 35
ViewSonic ViewBoard Wall Mount WMK-047-2 4
ViewSonic MyViewBoard Manager Advanced -Subscription
- 5 years
MVBM_ADV_5Y01 37
ViewSonic 4th and 5th Year Extended Warranty for 75” IFP-EW-70-02 26
ViewSonic 4th and 5th Year Extended Warranty for 86” IFP-EW-80-02 11
Professional Development - 6Hr Full Day Onsite PD-IFP-002 2
Shipping, Inside delivery and liftgate Bidder Provided
Disposal of shipping material Bidder Provided
Parts/Labor to deliver and install Bidder Provided
Optional Components
ViewSonic Docking Monitor VG2456 31
Windows License for PC Module Bidder Provided 37
Logitech Wireless Keyboard K400 37
Option 2: ClearTouch Interactive Displays & Accessories
Specified Product Part # Qty Price Ea
ClearTouch 75” K Flat Panel CTI-6075K+UH20 26
ClearTouch 86” K Flat Panel CTI-6086K+UH20 11
ClearTouch PC Module Intel i5 Six Core, 8GB, 256GB CTI-PCMOD-PC65-ST 37
ClearTouch PC Module Intel i7 Eight Core, 16GB, 512MB CTI-PCMOD-PC67-VP 37
ClearTouch Fixed Mobile Stand CTI-STAND-FIXM-V3 35
ClearTouch Fixed Wall Mount CTI-MOUNT-FIXW-V3 4
ClearTouch 4th and 5th Year Extended Warranty for 75” CTI-EXWTY-6075-2Y 26
ClearTouch 4th and 5th Year Extended Warranty for 86” CTI-EXWTY-6086-2Y 12
Extended Limited Warranty for PC65 Modules; Total 5 Years
CTI-EXWTY-PC65-4Y 37
Extended Limited Warranty for PC67 Modules; Total 5 Years
CTI-EXWTY-PC67-4Y 37
ClearTouch Premium PD Package CTI-SRVCS-CERT 1
Shipping, Inside delivery and liftgate Bidder Provided
Disposal of shipping material Bidder Provided
Parts/Labor to deliver and install Bidder Provided
Optional Components
Wireless Keyboard & Touchpad CTS-KB200 37
Windows License for PC Module Bidder Provided 37
Appendix A
STATEMENT OF ELIGIBILITY AND COMPLIANCE
I certify that I have read and understand the terms and conditions herein. I further state that I am and/or my company is capable, able to, and will provide the requested products and/or service described herein. I am the owner or agent of the company stated below and am authorized and empowered to contract. By my signature on this RFP response, I/we guarantee and certify that all items included in my bid meet or exceed specifications.
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the RFP and certify that I am authorized to sign this bid for the Service Provider.
SUBMITTED BY DATE
TITLE EMAIL:
COMPANY NAME
ADDRESS CITY ST ZIP
TELEPHONE NUMBER FAX NUMBER
COMPANY WEBSITE
SIGNATURE
Appendix B
REFERENCES
References should be for client school districts or else clients with similar requirements and service levels.
1. School or Company Name
Description of Service(s)
Service Start Date
Contact Person
Contact Phone
Contact Email
2. School or Company Name
Description of Service(s)
Service Start Date
Contact Person
Contact Phone
Contact Email
3. School or Company Name
Description of Service(s)
Service Start Date
Contact Person
Contact Phone
Contact Email
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