CCS 36C78625Q50325.pdf

COMBINED SYNOPSIS/ SOLICITATION

Irrigation Supplies for Fort Logan National Cemetery

i. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78625Q50325.

ii. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-04 effective May 12, 2025.

iii. This procurement is 100% Small Business (SB) set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 326122 with a small business size standard of 750 employees.

iv. National Cemetery Administration (NCA), Contracting Services, intents to award a Firm Fixed Price (FFP) Purchase Order for irrigation supplies/components.

a. Place of Delivery:

Fort Logan National Cemetery 4400 W. Kenyon Ave Denver, CO 80236

b. Delivery: Delivery will be made in one (1) shipment within 60 calendar days from notice of award. See Statement of Need – Page 5.

c. Attachments:

-Attachment A: Ft. Logan Brand Name Justification

v. The following clauses and provisions are applicable to this combined synopsis/solicitation: 52.212-1, Instructions to Offerors; 52.212-3 (Deviation Feb 2024) Offeror Representations and Certifications—Commercial Items; 52.212-4 Contract Terms and Conditions—Commercial Items; 52-212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

a. The FAR may be obtained at: Home | Acquisition.GOV

vi. Offers will be evaluated using FAR Part 13 simplified procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible offeror with the Lowest Price Technically Acceptable (LPTA) offer. This means that the offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-cost factors will receive the award. The non-cost factor used to evaluate offers is: Technical Acceptability https://www.acquisition.gov/

COMBINED SYNOPSIS/ SOLICITATION

Irrigation Supplies for Fort Logan National Cemetery

vii. The Government intends to evaluate offers and award without discussion but reserves the right to conduct discussions. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

viii. Submission Due: 9/8/2025 at 3:00 pm EST

ix. SOLICITATION QUESTIONS:

All solicitation questions must be submitted through email to the Contracting Officer:

david.hester@va.gov. Vendor questions must be received by 11:00 am EST on August 29th, 2025 and will be answered via solicitation amendment no later than September 3rd, 2025. Questions submitted after the Q&A due date will not be answered.

x. Point of Contacts:

a. Contracting Officer David Hester, david.hester@va.gov

xi. It is the responsibility of the offeror to review the posting for any changes or amendments that may occur concerning this RFQ. It is the responsibility of the offeror to ensure all proposals and/or questions are submitted in a timely manner by specified due date.

xii. Mandatory Registrations. To be eligible for award, Offeror shall be registered in System for Award Management (SAM) at the time of submission and have a current and valid registration prior to award. This requirement is a SB set aside, the Offeror shall have an active and current registration in SBA, at the time of submission and will maintain its status throughout the performance of the contract.

xiii. Notice to Offeror. The Government reserves the right to cancel this RFQ, either before or after suspense date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

mailto:david.hester@va.gov

Document Number: 36C78625Q50325 PROCESSED Page 3 of 34

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Statement of Need 1 Parts List 2 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.222-71 (DEV) COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025) (DEVIATION

APR 2025)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

852.246-71 REJECTED GOODS (OCT 2018)

852.247-71 DELIVERY LOCATION (OCT 2018)

852.247-75 BILLS OF LADING (OCT 2018)

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.201-1 Acquisition 360: Voluntary Survey (Sep 2023) 52.204-7 System for Award Management (Nov 2024) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.211-6 Brand Name or Equal (Aug 1999) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-8 Annual Representations and Certifications (Jan 2025) 52.212-3 Alt I (DEV) Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) - Alternate I (FEB 2024) (DEVIATION FEB 2025) 52.225-2 Buy American Certificate (Oct 2022) 52.225-18 Place of Manufacture (Aug 2018)

Document Number: 36C78625Q50325 PROCESSED Page 4 of 34

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: 4710

PIPE, TUBE AND RIGID

TUBING

1.000000 LT

Description: Irrigation Supplies - All items in statement of need parts list

Reference Line: F368280-25-2000023 - 0001

Document Number: 36C78625Q50325 PROCESSED Page 5 of 34

Statement of Need Purchase and Delivery of Irrigation Components Fort Logan National Cemetery

1. GENERAL SCOPE: Contractor shall be responsible for all labor, supervision, materials, and equipment to deliver irrigation components to Fort Logan National Cemetery, 4400 W. Kenyon Ave, Denver, CO 80236 free on board (F.O.B.) – Destination.

All Items will be billed under one CLIN (Irrigation Supplies). The quoted price shall include shipping and delivery cost.

2. DESCRIPTION OF SUPPLIES: NCA requires the Contractor to provide the irrigation components listed in Attachment A – Irrigation Supplies. Irrigation brands are as identified and cannot be substituted unless indicated as so.

Irrigation Requirements Summary listed in Attachment 1. The list is by Category, Required Quantity, Industry Part Name/Number, Description, and Brand Name or Equivalent.

3. DELIVERIES: Irrigation components specifications, cut sheets, brochures, literature, and quantities showing compliance with the contract requirements.

4. All the required irrigation components are to be delivered to: Fort Logan National Cemetery, 4400 W. Kenyon Ave, Denver, CO 80236; free on board (F.O.B.) – Destination.

The Cemetery POC shall be contacted at least one week prior to delivery date to confirm schedule. Contractor shall coordinate all deliveries with the Cemetery POC in advance. The Contractor shall provide proper protection during delivery to ensure no damage.

Contractor ensures only deliver new and unused irrigation components. Contractor shall ensure the required quantity, quality and condition of irrigation components prior to delivery.

Deliveries shall be made between 8:00 AM - 3:00 PM, Monday thru Friday

Cemetery POC: TBD- provide at award

END OF STATEMENT OF NEED

Document Number: 36C78625Q50325 PROCESSED Page 6 of 34

# CATEGORY QTY Part# DESCRIPTION Brand Name or

Equivalent

Unit Price

Total Price

1 1.5" Commercial

Valve

5 150PEB 1 1/2 in. Inlet Inline Plastic Industrial Irrigation Valve

Rainbird

2 DIA ASSY +

Bonnet ASSY

10 15PESBDIBO 150 PESB Valve Replacement Diaphragm

Assembly & Bonnet Assembly

Rainbird

3 2" Commercial Scrubber valve

3 200PESB 2" PEB Plastic Industrial Valve, with Scrubber

Rainbird

4 Diaphragm and Bonnet

6 20PEBDIBO 200 PEB Valve Replacement Diaphragm

Assembly and Bonnet Assembly

Rainbird

5 Diaphragm

ASSY.

W/Bonnet

2 300BPES Valve Diaphragm & Bonnet Assembly

Rainbird

6 Pop-up Rotor 50 5004PCSAM Rain Bird 5004 Part- Circle Rotor 4 in.

Riser with SAM

Check Valve

Rainbird

7 Falcon Rotor Full Circle

24 6504FC 6504FC Falcon Rotor Full Circle

Rainbird

8 Falcon Rotor Part Circle

200 6504PC 6504PC Falcon Rotor Part Circle

Rainbird

9 Diaphragm Assembly

10 DIAPH100G Diaphragm Repair Kit for 100 EFA

Valves

Rainbird

10 Diaphragm repair kit 100‐

PGA

10 DIAPH100PG Diaphragm Repair Kit for 1 in. 100-

PGA Valves

Rainbird

11 Diaphragm Assembly

10 DIAPH150EF Diaphragm Repair Kit for 150 EFA &

GB Valves

Rainbird

12 Diaphragm Assembly

10 DIAPHRAGMA Diaphragm Repair Kit for Rain Bird

200G & 200EFA

Valves

Rainbird

13 SCREWBLEED

GB series valve

25 SCREWBLEED Bleed Screw for all GB Series Valves

Rainbird

Parts List

Document Number: 36C78625Q50325 PROCESSED Page 7 of 34

14 PEB Bleed Screw Stem Assembly

25 SCREWPEB 100 & 150/200 PEB

Valve Bleed Screw

Assembly

Rainbird

15 G4 Solenoid Assembly

10 SOLASSG4 Solenoid Repair Kit for PEB, PGA, EFB- CP, BPE/BPES and

GB Valves

Rainbird

# CATEGORY QTY COMMON

INDUSTRY

PART #

DESCRIPTION Brand Name or

Equivalent

Unit Price

Total Price

16 Ball Valve 2 1821-025 2-1/2 PVC TU2K

IND BALL VALVE

THD EPDM

Equivalent

17 Ball Valve 2 1821-030 3 PVC TU2K IND

BALL VALVE

THD EPDM

Equivalent

18 Ball Valve 4 1829-015 1-1/2 PVC TU2K

IND BALVLV

SOC/FPT EPDM

Equivalent

19 Sch 40 Pipe 15 400-010 1 PVC SCH40 PIPE

10 FT.

Equivalent

20 Sch 40 Pipe 15 400-012 1-1/4 PVC SCH40

PIPE 10 FT.

Equivalent

21 Sch 40 Pipe 15 400-015 1-1/2 PVC SCH40

PIPE 10 FT.

Equivalent

22 Sch 40 Pipe 15 400-020 2 PVC SCH40 PIPE

10 FT.

Equivalent

23 Sch 40 Pipe 5 400-025 2-1/2 PVC SCH40

PIPE 10 FT.

Equivalent

24 Sch 40 Pipe 5 400-030 3PVC SCH40 PIPE

10 FT.

Equivalent

25 Sch 40 PVC Elbow

10 417-020 2 PVC 45 ELL SOC

SCH40

Equivalent

26 Sch 40 PVC Elbow

10 417-025 2-1/2 PVC 45 ELL

SOC SCH40

Equivalent

27 Sch 40 PVC Elbow

5 417-030 3 PVC 45 ELL SOC

SCH40

Equivalent

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28 Sch 40 PVC Coupling

25 429-010 1 PVC COUPLING

SOC SCH40

Equivalent

29 Sch 40 PVC Coupling

25 429-012 1-1/4 PVC

COUPLING SOC

SCH40

Equivalent

30 Sch 40 PVC Coupling

15 429-015 1-1/2 PVC

COUPLING SOC

SCH40

Equivalent

31 Sch 40 PVC Coupling

25 429-020 Sch. 40 PVC Coupling (2 in. Slip

Equivalent

32 Sch 40 PVC Coupling

15 429-025 Sch. 40 PVC Coupling (2.5 in.

Slip )

Equivalent

33 Sch 40 PVC Coupling

10 429-030 3 PVC COUPLING

SOC SCH40

Equivalent

34 Sch 40 PVC Coupling

5 429-040 4 PVC COUPLING

SOC SCH40

Equivalent

35 Sch 40 PVC Coupling

50 430-005 1/2 PVC

COUPLING FPT

SCH40

Equivalent

36 Sch 40 PVC Coupling

100 430-007 3/4 PVC

COUPLING FPT

SCH40

Equivalent

37 Sch 40 PVC Coupling

100 430-010 1 PVC COUPLING

FPT SCH40

Equivalent

38 Sch 40 Adapter 50 434-007 3/4 PVC RISER

EXT FPTXMPT

SCH40

Equivalent

39 Sch 40 Adapter 50 434-010 1 PVC RISER EXT

FPTXMPT SCH40

Equivalent

40 Sch 40 Adapter 5 435-020 2" Female Adapter

SO CXFPT SCH40

Equivalent

41 Sch 40 Adapter 5 435-025 2 1/2" Female Adapter SO CXFPT

SCH40

Equivalent

42 Sch 40 Adapter 5 436-025 2-1/2 PVC MALE

ADAPTER

MPTXSOC SCH40

Equivalent

43 Sch 40 PVC Bushing/Reducer

10 437-168 1-1/4X1 PVC RED

BUSH

Document Number: 36C78625Q50325 PROCESSED Page 9 of 34

44 Sch 40 PVC Bushing/Reducer

10 437-212 1-1/2X1-1/4 PVC

RED BUSH

Equivalent

45 Sch 40 PVC Bushing/Reducer

10 437-249 2X1 PVC RED

BUSH

Equivalent

46 Sch 40 PVC Bushing/Reducer

10 437-250 2X1-1/4 PVC RED

BUSH

Equivalent

47 Sch 40 PVC Bushing/Reducer

10 437-251 2X1-1/2 PVC RED

BUSH

Equivalent

48 Sch 40 PVC Bushing/Reducer

10 437-290 2-1/2X1-1/4 PVC

RED BUSH

Equivalent

49 Sch 40 PVC Bushing/Reducer

10 437-291 2-1/2X1-1/2 PVC

RED BUSH

Equivalent

50 Sch 40 PVC Bushing/Reducer

10 437-292 2-1/2X2 PVC RED

BUSH

Equivalent

51 Sch 40 PVC Bushing/Reducer

10 437-294 2X1 PVC RED

BUSH

Equivalent

52 Sch 40 PVC Bushing/Reducer

10 438-168 1-1/4X1 PVC RED

BUSH

Equivalent

53 Sch 40 PVC Bushing/Reducer

10 438-212 1-1/2X1-1/4 PVC

RED BUSH

Equivalent

54 Sch 40 PVC Bushing/Reducer

10 438-249 2X1 PVC RED

BUSH

Equivalent

55 Sch 40 PVC Bushing/Reducer

10 438-250 2X1-1/4 PVC RED

BUSH

Equivalent

56 Sch 40 PVC Bushing/Reducer

10 438-251 Sch 40 PVC Reducer Bushing Flush Style

2 in. x 1-1/2 in.

Spigot x FIPT

Equivalent

57 Sch 40 PVC Bushing/Reducer

10 438-291 2-1/2 X 1-1/2 PVC

RED BUSH

Equivalent

58 Sch 40 PVC Bushing/Reducer

10 438-339 3X2-1/2 PVC RED

BUSH

Document Number: 36C78625Q50325 PROCESSED Page 10 of 34

59 Sch 40 PVC Bushing/Reducer

5 438-422 4X3 PVC RED

BUSH

Equivalent

60 Sch 40 PVC Union

15 458-010 1 PVC UNION

FPTXFPT BUNA

SCH40

Equivalent

61 Sch 40 PVC Union

4 458-012 1-1/4 PVC UNION

FPTXFPT BUNA

SCH40

Equivalent

62 Sch 40 PVC Union

4 458-015 1-1/2 PVC UNION

FPTXFPT BUNA

SCH40

Equivalent

63 Sch 40 PVC Union

4 458-020 2 PVC UNION

FPTXFPT BUNA

SCH40

Equivalent

64 Sch 40 PVC Union

4 458-025 2-1/2 PVC UNION

FPTXFPT BUNA

SCH40

Equivalent

65 Sch 40 Adapter 10 461-012 1-1/4 PVC MALE

ADAPTER

Equivalent

66 Sch 40 Adapter 10 461-015 1-1/2 PVC MALE

ADAPTER

Equivalent

67 Sch 40 Adapter 10 461-020 2 PVC MALE

ADAPTER

Equivalent

68 Sch 80 PVC Fitting

50 882-005 1/2XCL PVC

NIPPLE TBE

SCH80

Equivalent

69 Sch 80 PVC Fitting

50 882-020 1/2X2 PVC NIPPLE

TBE SCH80

Equivalent

70 Sch 80 PVC Fitting

50 882-030 1/2X3 PVC NIPPLE

TBE SCH80

Equivalent

71 Sch 80 PVC Fitting

50 882-040 1/2X4 PVC NIPPLE

TBE SCH80

Equivalent

72 Sch 80 PVC Fitting

100 883-005 3/4XCL PVC

NIPPLE TBE

SCH80

Equivalent

73 Sch 80 PVC Fitting

50 883-030 3/4X3 PVC NIPPLE

TBE SCH80

Equivalent

74 Sch 80 PVC Fitting

50 883-040 3/4X4 PVC NIPPLE

TBE SCH80

Document Number: 36C78625Q50325 PROCESSED Page 11 of 34

75 Sch 80 PVC Fitting

100 884-005 1XCL PVC NIPPLE

TBE SCH80

Equivalent

76 Sch 80 PVC Fitting

50 884-030 1X3 PVC NIPPLE

TBE SCH80

Equivalent

77 Sch 80 PVC Fitting

50 884-040 1X4 PVC NIPPLE

TBE SCH80

Equivalent

78 Sch 80 PVC Fitting

15 886-005 1-1/2XCL PVC

NIPPLE TBE

SCH80

Equivalent

79 Sch 80 PVC Fitting

6 886-030 1-1/2X3 PVC

NIPPLE TBE

SCH80

Equivalent

80 Sch 80 PVC Fitting

15 887-005 2" x Close PVC Sch 80 Threaded Nipple

Equivalent

81 Sch 80 PVC Fitting

5 887-030 2" x 3" PVC Sch 80 Threaded Nipple

Equivalent

82 Sch 80 PVC Fitting

15 888-005 PVC NIPPLE N80

2.5" X CL MLD

Equivalent

83 Sch 80 PVC Fitting

5 888-030 2-1/2X3 PVC

NIPPLE TBE

SCH80

Equivalent

84 Sch 80 PVC Fitting

10 889-005 3" x Close Schedule 80 PVC Nipple

Equivalent

85 Sch 40 Coupling Expansion

10 S118-12 1-1/4 PVC REPAIR

COUPLING

SPIGOTXSOC

Equivalent

86 Sch 40 Coupling Expansion

10 S118-15 1-1/2 PVC REPAIR

COUPLING

SPIGOTXSOC

Equivalent

87 Sch 40 Coupling Expansion

10 S118-20 2 PVC REPAIR

COUPLING

SPIGOTXSOC

Equivalent

88 Sch 40 Coupling Expansion

10 S118-25 2-1/2 PVC REPAIR

COUPLING

SPIGOTXSOC

Equivalent

89 Sch 40 Coupling Expansion

5 S118-30 3 PVC REPAIR

COUPLING

SPIGOTXSOC

Aggregated

Total

Document Number: 36C78625Q50325 PROCESSED Page 12 of 34

• FOB Destination

• One shipment within 60 calendar days from award

• No partial quotes

• New and unused items only

• No alternative item(s) will be accepted

• Standard manufacture warranty

• Itemized price will be calculated for aggregated total

Document Number: 36C78625Q50325 PROCESSED Page 13 of 34

Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2023)

52.217-7 Option for Increased Quantity-Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of clause)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause)

852.222-71 (DEV) COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025) (DEVIATION APR 2025)

(a) The contractor shall comply with Executive Order 13899, Combating Anti-Semitism, pursuant to Title VI of the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

(b) The contractor shall timely disclose, in writing, to the Contracting Officer, whenever, in connection with the award, performance, or closeout of this contract or any subcontract thereunder, the Contractor has credible evidence that a principle, employee, agent, or subcontractor of the Contractor has committed a violation under Executive Order 13899, Combating Anti-Semitism pursuant to the Civil Rights Act of 1964 (Title VI), 42 U.S.C. 2000d et seq.

Document Number: 36C78625Q50325 PROCESSED Page 14 of 34

(c) The contractor shall include the terms and conditions of this clause in every subcontract or purchase order so that these terms will be binding on every subcontractor or vendor.

End of clause.

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the Contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A Contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of clause)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

Document Number: 36C78625Q50325 PROCESSED Page 15 of 34

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor.

(End of clause)

852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of clause)

852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to: Fort Logan National Cemetery, 4400 W Kenyon Ave, Denver, CO 80236 [Contracting Officer shall insert appropriate identifying data].

(End of clause)

852.247-75 BILLS OF LADING (OCT 2018)

The purpose of this clause is to define when a commercial bill of lading or a Government bill of lading is to be used when shipments of deliverable items under this contract are f.o.b. origin.

(a) Commercial bills of lading. All domestic shipments shall be made via commercial bills of lading (CBLs). The Contractor shall prepay domestic transportation charges. The Government shall reimburse the Contractor for these charges if they are added to the invoice as a separate line item supported by the paid freight receipts. If paid receipts in support of the invoice are not obtainable, a statement as described below must be completed, signed by an authorized company representative, and attached to the invoice.

“I certify that the shipments identified below have been made, transportation charges have been paid by [company name] ____________________________________________________________________________________________________ , and paid freight or comparable receipts are not obtainable.

Contract or Order Number:

Destination:

(b) Government bills of lading.

(1) International (export) and domestic overseas shipments of items deliverable under this contract shall be made by Government bills of lading (GBLs). As used in this clause, “domestic overseas” means non-continental United States, i.e. Hawaii, Commonwealth of Puerto Rico, and possessions of the United States.

(2) At least 15 days before shipment, the Contractor shall request in writing GBLs from:

[Insert name, title, and mailing address of designated transportation officer or other official delegated responsibility for GBLs]. If time is limited, requests may be by telephone:

____________________________________________________________________________________________________ [Insert appropriate telephone number]. Requests for GBLs shall include the following information.

Document Number: 36C78625Q50325 PROCESSED Page 16 of 34

(i) Item identification/ description.

(ii) Origin and destination.

(iii) Individual and total weights.

(iv) Dimensional Weight.

(v) Dimensions and total cubic footage.

(vi) Total number of pieces.

(vii) Total dollar value.

(viii) Other pertinent data.

(End of clause)

Section 4 - Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of provision) Provision Title Fill-ins

52.201-1 Acquisition 360: Voluntary Survey (Sep 2023)

52.204-7 System for Award Management (Nov 2024)

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

52.211-6 Brand Name or Equal (Aug 1999)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep

2023)

52.204-8 Annual Representations and Certifications (Jan 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 326122 [insert NAICS code].

(2) The small business size standard is 750 [insert size standard].

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition--

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(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) (1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

__ (i) Paragraph (d) applies.

__ (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless--

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that--

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services--Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

This provision applies to all solicitations.

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(x) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii) 52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C) The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

(xvii) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xix) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. This provision applies to solicitations that include the provision at 52.204-7.

(xx) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi) 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $50,000, the basic provision applies.

(B) If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C) If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiv) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representation and Certifications. This provision applies to all solicitations.

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(xxv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

__ (i) 52.204-17, Ownership or Control of Offeror.

__ (ii) 52.204-20, Predecessor of Offeror.

__ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification.

__ (v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- Certification.

__ (vi) 52.227-6, Royalty Information.

__ (A) Basic.

__ (B) Alternate I.

__ (vii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically in SAM website accessed through https:// www.sam.gov. After reviewing the SAM information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

52.212-2 Evaluation-Commercial Products and Commercial Services

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offers will be evaluated in the following manner. The lowest-priced offer will be identified. The lowest-priced offer will be reviewed to determine if the offered price exceeds the amount of funding available for the procurement. If the offered price does not exceed the amount of funding available for the procurement, the offered price will be reviewed to determine if the items quoted meets acceptability and takes no exception to the requirement. If the offered price is found to be

Document Number: 36C78625Q50325 PROCESSED Page 20 of 34 reasonable, the items are acceptable, and there are no exceptions, the offeror who submitted this offer will be identified as the “successful offeror.”

If a contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced offer following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all offers not acceptable and cancel the solicitation if the lowest-priced offer exceeds the amount of funding available for the procurement.

52.212-3 Alt I (DEV) Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) - Alternate I (FEB 2024) (DEVIATION FEB 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision--

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved 3-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service--

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

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(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern--

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator

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Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that--

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a 3 party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships.

SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern--

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

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Women-owned small business concern means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved 3-party certifier in accordance with 13 CFR 127.300.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http:// www.sam.gov. After reviewing the SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the…