CCPL IFB# 27-301 Elkton Library Renovation and Expansion - Invitation to Bid.pdf

This is an Invitation for Bid (IFB) issued by Cecil County Public Library (CCPL) for qualified general contractors to undertake a comprehensive renovation and expansion of the Elkton Branch Library located at 301 Newark Avenue, Elkton, Maryland. The project scope includes complete renovation of the existing building with targeted structural work on the east and west wings featuring expanded window openings in exterior load-bearing masonry walls, installation of a new clerestory extending across the center roof system between existing courtyards, enclosure of approximately 3,000 square feet of north and south courtyards, construction of a new entry canopy, and site work encompassing grading, utility improvements, stormwater management, and landscape and hardscape improvements. A mandatory pre-bid meeting is scheduled for August 12, 2026 at 1:00 p.m. at the Elkton Branch Library, with sealed bids due August 26, 2026 at 2:00 p.m., submitted either electronically to purchasing@cecilcountylibrary.org or delivered in person to the library. A public bid opening will occur on August 26, 2026 at 2:30 p.m. Contract award is anticipated for September 4, 2026, with notice to proceed on September 18, 2026 and construction commencing September 21, 2026 through January 21, 2028 (16 months), followed by owner move-in and FF&E installation through March 17, 2028, with public opening targeted for late March 2028.

The estimated trade cost is approximately $7.4 million, with three allowances incorporated: Signage ($50,000), Roof Sheathing ($10,000), and Waterproofing Patch/Repair ($10,000), requiring unit pricing if allowances are exceeded. Bid security is required at 5% of the bid amount, with performance and payment bonds each at 100% of the contract price due within ten days of award. Insurance requirements include general liability of $2,000,000 annual aggregate with $1,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, statutory workers' compensation, and $1,000,000 professional liability. The contract is subject to Maryland Prevailing Wage Law compliance. A two-year workmanship warranty is required, and liquidated damages are assessed at $500 per work day for schedule failure. Coordination drawings and BIM model submission are required contingent upon execution of a Digital Data Licensing Agreement. Payment terms are net 30 upon receipt of approved invoices. Questions were due August 17, 2026, with Addendum No. 3 issued August 24, 2026 revising electrical lighting fixture types and fire alarm system configuration.