CCPL IFB# 27-301 Elkton Library Renovation and Expansion - Invitation to Bid.pdf

This Invitation for Bid (IFB) document is issued by Cecil County Public Library (CCPL) for the complete renovation and expansion of the Elkton Branch Library located at 301 Newark Avenue, Elkton, Maryland. The project scope includes targeted structural work on the east and west wings with expanded window openings in exterior load-bearing masonry walls, installation of a new clerestory spanning the center roof system between existing courtyards, enclosure of approximately 3,000 square feet of north and south courtyards, construction of a new entry canopy, and comprehensive site work encompassing grading, utility improvements, stormwater management, and landscape and hardscape improvements. CCPL is soliciting sealed price proposals from qualified general contractors, with a mandatory pre-bid meeting scheduled for August 12, 2026 at 1:00 p.m. at the Elkton Branch Library. Bids are due by August 26, 2026 at 2:00 p.m., either via email to purchasing@cecilcountylibrary.org or by hand delivery at the library location. A public bid opening will occur on August 26, 2026 at 2:30 p.m. Contract award is anticipated for September 4, 2026, with notice to proceed on September 18, 2026 and construction commencement on September 21, 2026. The project duration is 16 months of active construction through January 21, 2028, followed by owner move-in and furniture, fixtures, and equipment installation through March 17, 2028.

The estimated trade cost for this project is approximately $7.4 million. The bid requires 5 percent bid security, with performance and payment bonds each set at 100 percent of the contract price and due within ten days of award. Three allowances are incorporated into the project: Signage ($50,000), Roof Sheathing ($10,000), and Waterproofing Patch/Repair ($10,000), with unit pricing required if allowances are exceeded. Insurance requirements include general liability of $2,000,000 annual aggregate with $1,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, statutory workers' compensation, and professional liability of $1,000,000. A two-year workmanship warranty is required, and liquidated damages are assessed at $500 per work day for schedule failure. All work is subject to Maryland Prevailing Wage Law compliance. Payment terms are net 30 upon receipt of approved invoices. Coordination drawings and Building Information Modeling (BIM) model submission are required contingent upon execution of a Digital Data Licensing Agreement. Addendum No. 3, issued August 24, 2026, revised electrical lighting fixture types and fire alarm system configuration.