CCCC IFB 27-02 DTEN D7X 75 inch Windows Edition Interactive Displays.pdf

Invitation for Bid #27-02

DTEN D7X 75” Windows Edition Interactive Displays

RELEASED:

July 24, 2026

SEALED BIDS DUE BY:

August 07, 2026 4pm (EST)

DELIVER TO:

Cape Cod Community College

Attn: Eric Anderson, Procurement Department Nickerson Administration Building – RM119

2240 Iyannough Road West Barnstable, MA 02668

The goods and services specified in this IFB are to be funded by U.S. Department of Education Title III, Part A Strengthening Institutions Program grant (Award # P031A230075)

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Section 1: Scope of Bid Request

1.1 Purpose

Cape Cod Community College (CCCC) is an accredited, public two‐year institution serving Cape Cod, Nantucket, Martha’s Vineyard and areas of southeastern Massachusetts. The main campus is located in West Barnstable, Massachusetts. The College consistently provides an affordable education close to home to a diverse student population, serving over 4,000 individuals each year.

The College offers Associate in Arts and Science degrees and career‐building academic certificates in a variety of program areas.

CCCC is requesting formal bids for the purchase of five (5) DTEN D7X 75" Windows Edition all-in-one interactive displays, along with corresponding manufacturer service plans.

Proprietary Specification Determination: Pursuant to M.G.L. c. 30B, the College specifies the exact DTEN brand and model based on five years of successful utilization across campus for remote instruction and meetings. The College's Teaching and Learning Center has developed extensive professional development programming uniquely tailored to the DTEN D7X — both its technical operation and its pedagogical application in HyFlex courses. Standardizing on this exact model ensures consistent training, streamlined IT maintenance, and an equitable experience for all students, faculty, and staff. Additionally, the DTEN D7X features native Zoom integration, aligning directly with the College's enterprise-wide collaboration platform. No substitutions or "equivalent" products will be accepted.

1.2 Product Specifications

A description of each requested item is provided in the table below, along with the quantity requested and the manufacturer part number. Bidders must quote the exact manufacturer parts listed below.

Specifications

# Quantity Part Number Description 1 5 DTEN Part#:

DB71475E

DTEN D7X 75” Windows Edition Interactive Display

2 5 DTEN Part #:

DOBP1Y2-DB71475

DTEN Orbit Pro 2-Year Plan

Delivery Requirements: All five (5) DTEN D7X 75” interactive displays with associated service plan must be delivered to the College’s West Barnstable campus (2240 Iyannough Road, West Barnstable, MA 02668) on or before August 31, 2026. Liftgate truck is required.

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Section 2: Submission Requirements and Instructions

By submitting a response to this IFB, the Bidder is acknowledging that the Bidder:

(1) has read the information and understands the instructions for handling materials submitted to Cape Cod Community College,

(2) agrees to be bound by the information and instructions contained herein, and

(3) agrees that all data, materials, and documentation submitted to Cape Cod Community College in response to this IFB shall become Cape Cod Community College’s property and shall be subject to public disclosure under the Massachusetts’ public records act.

This IFB document is available on COMMBUYS.com and the CCCC procurement website (https://capecod.edu/about/offices-and-college-services/procurement-office/).

COMMBUYS is the electronic marketplace for the Commonwealth of Massachusetts. The IFB is being posted on COMMBUYS strictly for the sake of advertising to the widest possible audience.

All questions about this IFB should be addressed directly to CCCC as described below.

2.1 Schedule of Events

Listed below are the key dates for the IFB process. The schedule of events represents CCCC’s best estimate of the schedule that will be followed. If a component of this schedule is delayed, the rest of the schedule may be shifted as appropriate.

IFB Action: Due Date / Time (EST)

CCCC issues IFB July 24, 2026

Bidder Questions Due July 29, 2026 by 5pm

CCCC will Respond to Questions July 31, 2026 by 5pm

Sealed IFB Responses Due August 7, 2026 by 4pm

Notification of Award on or Before August 11, 2026 by 5 pm

Fully Executed Agreement on or Before August 17, 2026

If, at the time of the scheduled proposal deadline, the college is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the proposal deadline will be postponed until 2:00 p.m. on the next normal business day. Bids will be accepted until that date and time.

2.2 IFB Contact

Marie Murphy procurement@capecod.edu

2.3 Submitting Questions and Requests for Information

Questions must be submitted via email to the IFB contact at procurment@capecod.edu by July 29, 2026 by 5:00pm (EST). The email subject line for questions or inquiries should be “IFB #27- 02 – Question Request”. Questions will not be addressed via telephone.

Any explanation desired by a Bidder regarding the meaning or interpretation of the solicitation, specifications, etc., must be requested in writing to the IFB contact identified in section 2.2. Oral https://capecod.edu/about/offices-and-college-services/procurement-office/ mailto:procurement@capecod.edu

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explanations or instructions given before the award of the contract(s) will not be binding. In the event an item, requirement, term, or condition of this IFB is not clear, or is not according to regulation, it shall be the sole responsibility of the interested prospective Bidder to inquire with the IFB contact person via email.

CCCC reserves the right to determine, at its sole discretion, the appropriate and adequate responses to comments, questions, and requests for clarification.

2.4 Restrictions on Communicating with Staff

Bidders shall not, under any circumstances, contact (directly or indirectly) any person within CCCC regarding this IFB other than the designated contact in section 2.2. No other individual employee or representative is authorized to provide any information or respond to any question or inquiry concerning this IFB. All material communications between CCCC Procurement Office and potential respondents shall be in writing, as provided in this IFB. The College will not be responsible for any oral instructions.

2.5 Amend and/or Cancel the IFB

CCCC reserves the right to amend this IFB prior to the opening date and time. Addenda will be made in writing and posted as one or more addenda to COMMBUYS and the CCCC procurement website. Each Bidder is individually responsible for reviewing addenda and any other posted documents and making any necessary or appropriate changes and/or additions to the Bidder’s response.

CCCC is not responsible for issuing Addenda to unknown IFB document recipients who may have received the specifications from a third party and assumes no liability that arises based on specifications not delivered by the College.

CCCC reserves the right to accept or reject any and all proposals received as a result of this IFB.

CCCC reserves the right to cancel this IFB, in part or in its entirety, at any time if it is in the best interest of CCCC or the Commonwealth to do so.

2.6 Right to Request Additional Information

Prior to an award, CCCC must be assured that the selected Bidder has the resources to successfully perform under the contract. If, during the evaluation process, CCCC is unable to assure itself of the Bidder’s ability to perform, if awarded, CCCC has the option of requesting from the Bidder any information deemed necessary to determine the Bidder’s responsibility.

2.7 Costs for Preparing Responses

Each response should be prepared simply and economically, avoiding the use of elaborate promotional materials beyond those sufficient to provide a complete presentation. The cost for developing the response and participating in the procurement process is the sole responsibility of the Bidder. CCCC will not provide reimbursement for such costs.

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2.8 Required Forms

Bids must be submitted on the forms provided by the College. All necessary forms are attached to this IFB document. Respondents who do not include all completed forms in their proposals will be considered non‐responsive. The required forms are as follows:

1) Attachment A: Bidder Information Form

2) Attachment B: Tax Compliance Certificate

3) Attachment C: Certificate of Non-Collusion

4) Attachment D: Debarment and Suspension Certification

5) Attachment E: Price Proposal Form

2.9 Submission Procedure

Bids must be submitted for receipt NO LATER THAN August 7, 2026 at 4pm (EST) at which time the Procurement Officer (or his/her designee) will open the bids.

Mail or deliver bids, sealed and noting “IFB 27-02 DTEN D7X Interactive Displays” to:

Cape Cod Community College Attn: Eric Anderson, Procurement Department Nickerson Administration Building – RM119 2240 Iyannough Road West Barnstable, MA 02668.

No fax or email responses will be accepted. No late submissions will be accepted. No incomplete bids will be considered.

Prices quoted must be available for acceptance for at least sixty (60) days after the proposal opening date unless otherwise noted in your bid.

This IFB does not commit CCCC to pay any costs incurred in the preparation of a vendor’s response to this IFB, or to procure or contract for procurement.

Section 3: Bid Award Procedures

The College shall award this contract to the responsive and responsible bidder offering the lowest price for the products requested in accordance with the specifications of this IFB. The College may, at its option, request further information from a bidder and conduct independent research into the qualifications of a bidder.

CCCC reserves the right to accept or reject any and all bids received as a result of this IFB, to negotiate with any and all qualified vendors and to cancel, in part or in its entirety, this IFB if it is in the best interest of CCCC or the Commonwealth to do so.

Upon notification of the award, the awarded vendor shall execute the Commonwealth of MA Standard Contact Form, W‐9 Taxpayers ID form, and Commonwealth Terms & Conditions within 5 business days of receipt of notification of the award from the College. If the awarded vendor fails to provide the aforementioned requested documents by the deadline, CCCC may determine that the vendor is non‐responsive to the terms of this IFB and reject the bid. If CCCC determines that the apparent lowest price bid is non‐responsive and rejects the bid, the remaining responsive

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bids will be reviewed to determine the new bidder with the lowest price.

Section 4: Additional Terms and Conditions

4.1 Commonwealth Terms and Conditions: The department is not obligated and should not complete, sign or execute any vendor’s contract or other terms and conditions. It must be clearly understood that the Commonwealth Terms and Conditions supersede any contractor or vendor contract, invoice or other terms and conditions. If, by chance, any said contractor or vendor contracts, invoices or other terms and conditions are signed, it is immediately considered void.

4.2 Public Records: All responses and information submitted in response to this IFB are subject to the Massachusetts Public Records Law, M.G.L., Chapter 66, Section 10, and to Chapter 4, Section 7, Subsection 26. Any statements in submitted responses that are inconsistent with these statutes shall be disregarded.

4.3 Costs: Costs that are not specifically identified in the bidder’s response, and accepted by a department as part of a contract, will not be compensated under any contract awarded pursuant to this IFB. The Commonwealth will not be responsible for any costs or expenses incurred by bidder responding to this IFB.

4.4 CommBuys: This IFB has been distributed electronically using the CommBuys system.

Bidders are solely responsible for obtaining and completing the required attachments that are identified in this IFB and for checking CommBuys for any addenda or modifications that are subsequently made to this IFB or attachments. The Commonwealth and its subdivisions accept no liability and will provide no accommodation to bidders who fail to check for amended IFBs and submit inadequate or incorrect responses. Bidders are advised to check the CommBuys posting after the responses to questions have been posted to ensure that they have the most recent information. Bidders may not alter (manually or electronically) the IFB language or any IFB activity files. Modifications to the body of the IFB, specifications, terms and conditions, or that change the intent of this IFB are prohibited and may disqualify a response.

4.5 Subcontracting Policies: Prior approval of the department is required for any subcontracted service of the contract. Contractors are responsible for the satisfactory performance and adequate oversight of its subcontractors. Subcontractors are required to meet the same state and federal financial and program reporting requirements and are held to the same reimbursable cost standards as contractors.

4.6 Indemnification: Unless otherwise exempted by law, the contractor shall indemnify and hold harmless the State, its agents, officers and employees against any and all claims, liabilities and costs for any personal injury or property damages, patent or copyright infringement or other damages that the State may sustain which arise out of or in connection with the Contractor’s performance of a Contract, including but not limited to the negligence, reckless or intentional conduct of the contractor, its agents, officers, employees or subcontractors. The Contractor shall at no time be considered an agency or representative of the Department or the State.

After prompt notification of a claim by the State, the Contractor shall have an opportunity to participate in the defense of such claim and any negotiated settlement agreement or judgment.

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The State shall not be liable for any costs incurred by the Contractor arising under this paragraph. Any indemnification of the Contractor shall be subject to appropriate and applicable law.

4.7 Non‐Discrimination in Employment: The Contractor shall not discriminate against any qualified employee or applicant for employment because of race, color, national origin, age, sex, sexual orientation, gender identity, religion, genetic information maternity leave, military service, marital status or disability. The Contractor agrees to comply with applicable federal and state statutes, rules and regulations prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Massachusetts General Laws, Chapter 151B and all administrative and executive orders, where applicable.

4.8 Return Policy: The proposer must include their written return policy with their responses. If no return policy is specified and therefore accepted as part of this contract, then their contract will assume that the department can return items to the vendor for up to one year for a full refund. In addition, there will be no charge for returns, e.g., freight, restocking, etc.

4.9 Payment: Invoices should be sent to the Accounts Payable Department after the delivery or service performance. Invoices should be mailed to Accounts Payable at 2240 Iyannough Road, West Barnstable, MA 02668 or email accountspayable@capecod.edu. Reimbursements will be made solely based on actual expenditures, and itemized lists of reimbursement charges must accompany all invoices. Invoices shall be date stamped when received by the AP department.

4.10 Non‐collusion: Respondents certify that submitted cost proposals are arrived at independently and without consultation, communication, or agreement with any other contractor, vendor, or potential vendor. Respondents further certify that cost proposals are made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action. Respondents agree that no member of the firm’s ownership, management or staff has a vested interest in any aspect or department of Cape Cod Community College. Any or all proposals will be rejected if there is reason to believe that collusion exists between proposers, and respondents understand that any misstatement in this affidavit is and shall be treated as fraudulent concealment of the true facts relating to submission of cost proposals under this IFB.

4.11 Debarment: Respondents certify, to the best of their knowledge and belief, that the firm and its principals:

a. are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal or state department or agency;

b. have not within a three (3) year period preceding this Contract been convicted of, or

c. had a civil judgment rendered against them from commission of fraud, or a criminal offense in connection with obtaining or attempting to obtain, or performing a public (Federal, State or Local) transaction or grant under a public transaction; violation mailto:accountspayable@capecod.edu

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of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or Local) with commission of any of the offenses listed in section b. above; and

d. have not within a three (3) year period preceding this Contract had one or more public transactions (Federal, State, or Local) terminated for cause or default.

4.12 Contract Termination: The College reserves the right to amend or terminate the contract in whole, or with any number of contractors, with or without cause, at any time, without prior notice and upon any time felt necessary by the department. Contract may be canceled at any time based on funding availability and responder performance.

IFB #27-02 Required Form

ATTACHMENT A

BIDDER INFORMATION FORM

Bidder’s Organization Name:

Incorporation Status

Size of Company

Chief Executive – Name / Title:

Telephone: Email:

Headquarters Street Address:

Headquarters City / State / Zip:

(Provide information request below if different from above)

Lead Point of contact for Bid – Name / Title:

Telephone: Email:

Headquarters Street Address:

Headquarters City / State / Zip:

• No personnel currently employed by the College participated, either directly or indirectly, in any activities relating to the preparation of the Bidder’s proposal.

• No attempt has been made, or will be made, by the Bidder to induce any other person or firm to submit or not to submit a proposal.

• The above-named organization is the legal entity entering into the resulting contract with the College if they are awarded the contract.

• The undersigned is authorized to enter contractual obligations on behalf of the above-named organization.

To the best of my knowledge, all information provided in the enclosed bid is complete and accurate at the time of submission.

Name (Print): Title:

Authorized Signature: Date:

ATTACHMENT B

CERTIFICATE OF COMPLIANCE

WITH STATE TAX LAW AND UNEMPLOYMENT COMPENSATION

CONTRIBUITON REQUIREMENTS

Pursuant to M.G.L. Chapter 62C, S 49A, and MGL Ch.151A, Section 19A, I , authorized signatory for Name & Title

, whose principal place of business is located at

, do hereby certify under penalties of perjury that the above business has filed all state tax returns and paid all taxes as required by law and has complied with all state laws pertaining to contributions to the unemployment compensation fund and to payments in lieu of contributions.

The Business Organization Social Security Number or Federal Identification Number is

Signed under the penalties of perjury this ______ day of ________________.

ATTACHMENT C

Certification of Non-Collusion

The undersigned certifies under penalties of perjury that this Bid or Proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

ATTACHMENT D

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions (Executive Orders 12549 and 12689)

As required by 2 CFR 200 Section 200.326 : For all contracts the non-Federal entity (CCCC) shall obtain from the vendor a certification that neither the vendor nor any of its principal employees are listed on the General Services Administration’s List of Parties Excluded from Federal Procurement or Non-procurement Programs.

Instructions for Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," " person," "primary covered transaction," " principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled .Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may but is not required to, check the Non-procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

ATTACHMENT D (Continued)

Certification

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Price Proposal Form ATTACHMENT E

Instructions to Bidders:

Bidders must state a net unit price and total extended price for each line item below. Cape Cod Community College is a tax-exempt public institution; do not include Massachusetts sales or use tax.

All freight, delivery, and fuel surcharges must be consolidated exclusively into Line Item 3. No additional charges or hidden fees will be accepted after the bid opening. The contract will be awarded to the responsive and responsible bidder offering the lowest Total Evaluated Bid Price for all items combined.

Item

Qty Manufacturer Part Number

Item Description Unit Price Extended Total Price

1 5 DTEN Part#:

DB71475E

DTEN D7X 75”

Windows Edition Interactive Display

2 5 DTEN Part#:

DOBP1Y2-

DB71475

DTEN Orbit Pro 2- Year Plan

3 1 N/A All-Inclusive Shipping & Freight Fee (lift-gate truck)

N/A $

TOTAL

EVALUATED BID

PRICE:

Tax Exemption: Cape Cod Community College is an agency of the Commonwealth of Massachusetts and is exempt from all sales, use, and excise taxes. The College’s tax-exempt certificate number is [Insert ST-2 Certificate # 999-089-527.

Campus Delivery Site Constraints:

All hardware must be delivered to the West Barnstable campus (2240 Iyannough Road, West Barnstable, MA 02668) on or before August 31, 2026.

Bidders are explicitly advised that the College's facilities receiving area does not have a loading dock.

The delivery carrier must utilize a commercial truck equipped with a motorized lift-gate to safely lower the freight to ground level.

PRICE FORM AUTHORIZATION

By signing below, the bidder certifies that the prices offered above are firm, all-inclusive, and binding for sixty (60) days following the bid opening date.

Authorized Signature: __________________________________ Date: _____________________

Printed Name: _________________________________________

Title: _____________________Company Name: _________________________________________

Attachment E_Price Proposal Form