CB10-RFP0003 amend 001 sf30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

Amendment No. 001 to Solicitation No. CB10-RFP0003 Page 2 of 5

Description of the Changes:

1. The attendee sign-in sheet from the Site Visit, which was held on July 16, 2010, is attached.

2. Answers to questions submitted by potential offerors are provided.

Changes Required: Remove the following pages and replace with the attached revised or new pages.

Remove page(s)... Insert revised/new page(s)...

N/A Sign-In Sheet (page 3 of the amendment) N/A Questions and Answers (pages 4 and 5 of the amendment)

Acknowledgment: See block 11 of the Standard Form 30 regarding how to acknowledge this amendment. The acknowledgment must be received at the place designated for receipt of offers (see block 9 of the Standard Form 1449, “Solicitation/Contract/Order for Commercial Items”).

Offer Modification: See block 11 of the Standard Form 30 if you have submitted your offer and now desire to modify it or withdraw it.

carynr Typewritten Text Amendment No. 001 to Solicitation No. CB10-RFP0003

Amendment No. 001 to Solicitation No. CB10-RFP0003 Page 4 of 5

Questions Answers

Q1. What type of phone system do they have? Is it an Analog line, a Digital phone line or a VOIP system? RFP reads: They want a speakerphone system so that participants can call into a meeting and be part of the broadcast/recording.

A. We currently have analog lines for Polycom speaker phones. We also have digital lines available.

Q2. RFP reads: Satellite transmission (C-SPAN, CNN, etc.) has been made available via installed cables connecting the conference room to the rooftop of the building. How do these sources get into the system? Do these sources feed the Extron 12 x 8 switcher directly, are they supplied by a hotel system or in house cable system using RF cable? I do not see them on the drawings that were posted on the web.

A. The sources are currently separate from the system.

Q3. How many Satellite transmission (C-SPAN, CNN, etc.) do they have or do they want in the future?

A. We have 2 audio lines and 1 video line.

Q4. They requested that there be a Mult box for audio feeds available for press and Camera feeds available for press too. How many audio and Video Press Box feeds do they want – Six, Eight, Ten, or more? I am talking total number of Audio and Video feeds for the Press.

A. Eight should be plenty.

Q5. What type of audio and video signal do they want for the Press feeds?

- option #1 Mic audio and Analog video

- option #2 Mic audio and Serial Digital Video (SDI)

- option #3 SDI with embedded audio

I just need to know what signal the press needs for their Press Pool Feed Box in the back of room

# 483.

A. If an industry standard exists, that is acceptable for us. If not, then standard C-Span requirements can be used.

Q6. Can we get a Model # off the Extron 12 x 8 Crosspoint switcher in the closet? It is not on the drawings or the list of equipment.

A. Due to the current tight installation of the equipment, we would have to take the system apart to find the model number.

Q7. Is there a LAN connection or line existing in each room? If not, will that be in the scope of labor for pulling and installing that line?

A. Each conference room has at least one LAN connection.

Q8. The use of document cameras seems to be important as a fixed device in room 483, is it necessary to have a permanent unit in rooms 407, 414 and 453 or would one portable unit be sufficient?

A. The goal is for the rooms to be self sufficient for the user without staff or equipment support.

Q9. Are there floor and reflected ceiling drawings available in .pdf or .dwg format?

A. We have .dwg (AutoCAD) drawings of the floorplan. Field measuring should occur to insure accuracy.

Q10. Where are the Vbrick units to be located and what are the input signal standards accepted?

A. The Vbrick units are housed in the A/V rack and in the server room #448 on the 4th floor of the

Ford House Office Building.

Amendment No. 001 to Solicitation No. CB10-RFP0003 Page 5 of 5

Q11. Is there an analog phone line available in the AV/Annex for ATC?

A. No, but that can be arranged if needed.

Q12. Does CBO utilize a bridging service for audio conferencing via an analog phone line?

A. CBO has an account with an outside service to provide conference call coordination.

Q13. Will AOC be responsible for any room modifications such as: replacement ceiling tiles, blocking and power?

A. Yes.

Q14. It was mentioned that CBO is on its own network. Will the selected vendor have access to this network working with CBO/ITS to put control systems and other devices on a segment of this network for remote monitoring and operation from within the CBO network?

A. Access will be coordinated through CBO’s IT department.

Q15. Will there need to be a separate Network to support the conference rooms’ Internet Connection?

A: No.

Q16. The Price Schedule provided has line items 005-008 listed as optional 1-4 year maintenance contracts. The final line is a “Grand Total” and does not specify which maintenance option it wants included in the “Grand Total”. Could you clarify how you would like that part of the price schedule itemized?

A. Offerors should provide a price for all line items. The Grand Total will be the sum of all lines and will be used for evaluating the prices proposed. The optional items at 005-008 represent future years of maintenance that CBO may purchase annually. Offerors should provide their fixed price for performing the services in the out years.

Q17. We typically keep freight for each room as a separate line item on our pricing sheets. Would this be an acceptable method of itemization?

A. Separate itemization is acceptable, provided it clearly shows what items are associated with the cost.

2nd and D Streets, SW Washington, DC 20515

Purpose of the Amendment: This amendment (1) provides information from the site visit held on July 16, 2010; and (2) provides answers to questions submitted by potential offerors.

Receipt of Offers: The date and time for receipt of offers remains 5:00 p.m., local time, on September 8, 2010.

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