CATERPILLAR_HISTORICAL_SPENDING.xlsx

This is a historical spending document related to the City of Pasadena Department of Public Works, Building Systems and Fleet Management Division's procurement of authorized Caterpillar equipment service, repair, maintenance, and Original Equipment Manufacturer (OEM) parts. The City is establishing a vendor contract for ongoing service needs to support its fleet of heavy-duty Caterpillar equipment, beginning in Fiscal Year 2027 and continuing for five years. Services will encompass preventative maintenance, diagnostics, repairs, and parts supply on an as-needed basis. The parts list identifies 15 specific Caterpillar components required, including fuel filters, oil filters, hydraulic filters, air filters, hydraulic hoses, door handles, and wheel rims, with estimated labor quantities derived from FY24-26 service invoices showing individual service events ranging from 8 to 40 labor hours.

Historical spending data demonstrates consistent procurement activity over the three-year period from 2023 to 2025, with a three-year average annual expenditure of $8,618.39 and cumulative spending of $25,855.18. Spending increased significantly from $244.09 in 2023 to $19,269.77 in 2025. The City has previously procured these services from multiple authorized Caterpillar dealers, including Rush Truck Centers of California Inc., Quinn Company, Harbor Diesel & Equipment Inc., and Los Angeles Truck Centers LLC. Six purchase orders totaling approximately $93,759.77 are documented across the three fiscal years, with all orders closed and fully expensed. The incumbent vendors have provided both parts and maintenance services through authorized Caterpillar channels.